Staffing Coordinator, ITV News (3 Month FTC)

ITN; Greater London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the media sector is seeking a dedicated individual to support the management team within the ITV Newsroom. This role involves planning and maintaining staff rosters, ensuring coverage meets programme requirements. The ideal candidate will possess strong organisational and problem-solving skills, with experience in roster management being highly desirable. This fixed-term position offers a unique opportunity to contribute to a dynamic team.

Qualifications

• Experience managing rosters is highly desirable.
• Strong problem-solving skills and ability to think creatively.

Responsibilities

• Create and maintain rosters for staff and freelancers.
• Manage working hours in line with policies.
• Authorize weekly cost sheets for freelancers.

Skills

Organisational Skills

Problem-Solving

Time Management

Tools

Roster Software

Job description

Full details of the job.

Vacancy No

Vacancy No VN590

Applications Close Date

Applications Close Date 18 May 2025

Location

Department

Department ITV News

Team

Team ITV News - Admin & Production Support

Employment Type

Employment Type Fixed Term F/T

Duration

Duration 3 Month

Description

To support the management team working within the ITV Newsroom as part of the Administration team. Plan and maintain staff/freelance rosters to provide the required level of cover and capability for each area to meet programme requirements.

As this is a 3 Month FTC, we are looking for someone available immediately to start.

Key Responsibilities

1. Responsible for creating, publishing and maintaining rosters for staff and freelance across ITV News. Record/amend hours worked and absences for employees.
2. Manage working hours of each individual in line with the Working Periods policy.
3. Make changes to published roster as and when required to ensure programme requirements are met whilst understanding cost implications and adhering to working guidelines.
4. Book freelancers in line with finance, tax, and employment status guidelines.
5. Authorize weekly cost sheets for all booked freelance documenting cost, reason, etc.
6. Maintain the freelance pool.
7. Authorize staff payment uplifts.
8. Cover for other Administrators within ITV News as and when required.
9. Understand HR policies to ensure all staffing issues across the department are dealt with efficiently, effectively, and consistently.

Note: These are the main requirements of the role and are not exhaustive. They reflect the nature, range, and context of the work, which may change over time.

Key Requirements

1. Experience of managing rosters/using roster software highly desirable.
2. Robust attitude to asking staff to work/change rosters.
3. Excellent organisational, forward planning, and time management skills.
4. Strong problem-solving skills and ability to think creatively.
5. Awareness and understanding of the financial implications of all decision making.

Our people are at the heart of everything we do at ITN. We actively seek candidates from diverse backgrounds and communities to reflect the diversity of our audience and society. Reasonable adjustments to the recruitment process will be offered if required due to a disability or health condition. We also support flexible working arrangements, including part-time and job shares. Please let us know in your application if you wish to explore this.