Staff Accountant: Museum of the American Revolution

Bryn Mawr College; Brynmawr; On-site; USD 55,000 - 60,000; Full time

Job summary

A prestigious college in Wales is seeking a full-time Staff Accountant. This role involves managing accounts payable, processing invoices, reconciling accounts, and supporting financial reporting. Ideal candidates will have a relevant bachelor's degree and two years of accounting experience, demonstrating strong professionalism and attention to detail. This position offers a salary range of $55,000 to $60,000.

Qualifications

• Two years of accounting experience required.
• Understanding of general accounting principles.
• Ability to work independently and ensure confidentiality.

Responsibilities

• Maintain Accounts Payable including invoice processing and vendor management.
• Perform monthly reconciliations for various accounts.
• Prepare and process daily check deposits and ensure cash activity is correctly recorded.

Skills

Interpersonal skills

Communication skills

Detail-oriented

Professionalism

Education

Bachelor’s degree in accounting

Tools

Blackbaud Financial Edge

POS systems

Excel

Job description

he Museum is seeking a Staff Accountant reporting to the Accounting Manager. This position is responsible for maintaining and processing weekly accounts payable and associated reports and entries, processing, verification and reconciliation of daily sales, and other general accounting duties. Candidate must have a minimum of two years of experience working in a general accounting or accounts payable environment. Must possess a high level of professionalism and confidentiality.

Primary Responsibilities:

Maintain Accounts Payable function including:

Review approved Accounts Payable invoices received for accuracy, including account coding.

Process invoices through accounts payable system and for payment through cash disbursement system including EFTs, bank drafts and paper checks.

Monitor recurring monthly invoices for payment and approval.

Maintain vendor filing system ensuring proper documentation is maintained for all payments and approvals.

Accurately upload all invoices into AP software (Financial Edge).

Process employee expense reimbursements; monitor for irregularities and errors.

Monthly company credit card reconciliation.

Review monthly credit card reconciliation regarding backup and coding accuracy, process through AP system.

Monthly reconciliation of pre-paid expenses.

Maintaining and evolving policy and procedures regarding AP to other departments.

Able to answer questions from staff regarding company AP rules and regulations.

Analyze invoices and make recommendations for cost savings and improvements.

Monitor and reconcile all electronic deposits into the checking account.

Prepare and process daily check deposits.

Maintain daily cash activity spreadsheet.

Daily bank reconciliation verifying all cash inflows/outflows and preparing journal entries to clear reconciling items.

Provide accurate reporting to various departments regarding the deposits of cash receipts.

Track estimated commission payments from third party vendors.

Assist with recording and reconciliation of all Daily Sales activity including:

Sales activity reported by Galaxy POS. Enter transactions into Daily Sales spreadsheet and reconcile cash activity on a daily basis.

Monitor all credit card activity, review monthly fee reporting and record in General Ledger.

Maintaining hard copies of daily cash deposits sorted on a monthly basis and verifying that the bank deposit slips match Galaxy receipts.

Liaison with Group Sales team verifying payments from Outside Ticketing Agencies, Schools, and Groups

Reconciliation between Galaxy and FE with regards to Scholarship SV cards, OTA AR accounts.

Responsible for the recognition of anytime tickets based on calendar month and 1 yr expiration cycle.

Monthly reconciliation of deferred revenue, deferred memberships, and sales tax payable.

Monitor and reconcile all electronic deposits into the checking account.

Prepare and process daily check deposits.

Prepare and post various journal entries.

Other duties as assigned.

Education, Experience and Skills:

Bachelor’s degree in accounting

Two years of accounting experience required; Experience with POS system and Blackbaud Financial Edge preferred

Intermediate to advanced Excel skills

Understanding of general accounting principles including GL debits and credits and basic accounting terms

Strong interpersonal skills and effective written and verbal communication skills

Ability to work independently, detail oriented, self-starter, energetic

Strict confidentiality a must

This position is fulltime and on site . The salary range is $55,000 – $60,000.