Sr. Planner, Conferences Logistics (Fixed Term Contractor)

Gartner, Inc.; Pooley Green; On-site; GBP 40,000 - 70,000; Full time

Job summary

Gartner, Inc. is seeking a Sr. Conference Planner to support the delivery of its global conference portfolio.

You will assist in planning, organizing and executing event logistics, including venue management, housing, and staff coordination, under the guidance of the Conference Manager. You will collaborate across production teams to ensure high-quality experiences, manage freight shipments, monitor budgets and forecasts, and support VIP programs.

Qualifications

• Bachelor’s Degree, preferred.
• 3+ Years Event Management experience.
• Proven event operational skills including production schedules, budget management and event staffing.
• Experience in managing agency and vendor partners.
• Project management and/or end-to-end event management and delivery to senior level clients.
• Strong interpersonal and relationship building with senior professionals and agency partners.
• Creative, innovative and strategic thinker with attention to detail.
• Strong financial management skills.
• Excellent written and oral communication and presentations skills.
• Ability to adapt and manage change; travel ~20%.

Responsibilities

• Support flawless delivery of Conferences while working with the global event operations team.
• Plan, organize, and execute event logistics with guidance from Conference Manager.
• Support venue management including rooms, facilities, F&B and housing.
• Coordinate cross-functional teams to ensure seamless delivery of events.
• Manage shipment of freight to onsite conferences and staff on site.
• Assist with conference budgets and monthly forecasts; manage expenses.
• Lead VIP experiences and program deliverables within Destination Conferences.
• Oversee budgets for Client Experience activities with accurate forecasts.
• Review and enhance event features based on attendee feedback.
• Follow global SOPs and share best practices across regions.

Skills

Event management

Budget management

Vendor management

Project management

Client/stakeholder communication

Education

Bachelor's Degree

Job description

Job DescriptionThe Sr. Conference Planner will support the delivery of Gartner’s must-attend global conference portfolio, in-person programs. This role is responsible for supporting the development, management and execution of various conference elements relating to logistics and production.Primary Responsibilities• Supporting the flawless delivery of Conferences while working as part of the global event operations team.• Plan, organize, and execute event logistics with guidance from Conference Manager from initial stages of development, through on-site and conference wrap-up.• Support Conference Manager with venue management including but not limited to rooms, meeting facilities, F&B and housing.• Communication and collaboration across Conference Production cross-functional teams to ensure seamless delivery of first-class events and experiences, and awareness of event strategies.• Manage the shipment of all freight to onsite conferences.• Book and arrange for the temporary staff to support the event and manage them onsite.• Supporting the Conference Manager on conference budgets with direct responsibility for some line items and helping produce accurate monthly forecasts and manage expenses effectively.• Leadership and execution of VIP member experiences, business unit and segmented program deliverables within a Destination Conference.• Overall responsibility for event budgets for Client Experience activities. This includes preparation, negotiations, accurate monthly forecasts. Alert management for risks and recommendations for corrective action.• Actively participate in the process of reviewing, enhancing and executing event features and programs, analysing attendee feedback to ensure we are delivering exceptional, relevant event experiences.• Follow standard operating procedures in line with the global standards.• Be a key member of the global event operations team – build effective relationships with peers in all regions, take and share best practices to continuously raise the level of our events across the world.Qualifications• Bachelor’s Degree, preferred• 3+ Years Event Management experience• Proven event operational skills including production schedules, budget management and event staffing.• Proven experience in managing agency and vendor partners.• Project management and/or end-to-end event management and delivery to senior level clients.• Strong interpersonal and relationship building skills especially with senior level professionals, cross-functionally and with agency partners• Creative, innovative and strategic thinker with a strong attention to detail• Strong financial management skills• Motivated team player with desire to learn and grow• Excellent written/oral communication and presentations skills• Demonstrated ability to adapt, implement and manage change and strive for continuous improvement• Ability to thrive in high pressure situations• Client focused - superior customer service and relationship skills• High sense of urgency and prioritization, and ability to multitask across global teams• Strong executive presence and confident decision maker• Willingness to travel approximately 20% to attend Gartner Conferences (domestically & internationally).Who are we?At Gartner, Inc. (NYSE:IT), we guide the leaders who shape the world.Our mission relies on expert analysis and bold ideas to deliver actionable, objective business and technology insights, helping enterprise leaders and their teams succeed with their mission-critical priorities.Since our founding in 1979, we’ve grown to 20,000 associates globally who support over 13,000 client enterprises in ~90 countries and territories. We do important, interesting and substantive work that matters. That’s why we hire associates with the intellectual curiosity, energy and drive to want to make a difference. The bar is unapologetically high. So is the impact you can have here.What makes Gartner a great place to work?Our vast, virtually untapped market potential offers limitless opportunities – opportunities that may not even exist right now – for you to grow professionally and flourish personally. How far you go is driven by your passion and performance.We hire remarkable people who collaborate and win as a team. Together, our singular, unifying goal is to deliver results for our clients.Our teams are inclusive and composed of individuals from different geographies, cultures, religions, ethnicities, races, genders, sexual orientations, abilities and generations.We invest in great leaders who bring out the best in you and the company, enabling us to multiply our impact and results. This is why, year after year, we are recognized worldwide as a great place to work.Gartner is the world authority on AIAt Gartner, you’ll join a company at the very center of the AI revolution. Gartner has proactive, objective guidance throughout clients’ AI journeys. We set the standard for how organizations leverage artificial intelligence to drive meaningful impact. You’ll have access to unmatched resources, expertise, and technology, and play a key role in helping Gartner and our clients innovate and grow as we leverage AI to transform business and technology landscapes.It’s an exciting time to be at Gartner, with limitless opportunities to make a real impact, grow your skills, and build a lasting, meaningful career in a field that’s reshaping the way we operate. If you’re passionate about AI and want to be part of a team that’s guiding the leaders who shape the world, Gartner is the place for you.What do we offer?Gartner offers world-class benefits, highly competitive compensation and disproportionate rewards for top performers.In our hybrid work environment, we provide the flexibility and support for you to thrive — working virtually when it's productive to do so and getting together with colleagues in a vibrant community that is purposeful, engaging and inspiring.Ready to grow your career with Gartner? Join us.The policy of Gartner is to provide equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, ancestry, disability, veteran status, or any other legally protected status and to seek to advance the principles of equal employment opportunity.Gartner is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers, including job seekers with disabilities. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company’s career webpage as a result of your disability. You may request reasonable accommodations by calling Human Resources at [phone] or by sending an email to [e-mail] .Job Requisition ID:115063By submitting your information and application, you confirm that you have read and agree to the country or regional recruitment notice linked below applicable to your place of residence.Gartner Applicant Privacy Link: https://jobs.gartner.com/applicant-privacy-policyFor efficient navigation through the application, please only use the back button within the application, not the back arrow within your browser.