Sr Executive Assistant - GPS

Teva Pharmaceuticals; Harlow; On-site; GBP 40,000 - 60,000; Full time

Job summary

A global pharmaceutical company is seeking a Senior Executive Assistant to support the SVP of Global Product Strategy. Responsibilities include managing complex schedules, preparing meeting materials, and providing general administrative support. Candidates should have 7+ years of experience in an executive support role, a Bachelor's degree is preferred, and proficiency in Microsoft tools is essential.

Qualifications

• A minimum of 7+ years experience in administrative support for senior executives.
• Experience in a fast-paced corporate environment.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage complex diary and travel arrangements for the SVP.
• Prepare materials for key meetings and presentations.
• Provide general administrative support to senior executives.

Skills

Multitasking

Problem-solving

Communication skills

Organizational skills

Microsoft tools proficiency

Education

Bachelor's Degree in Business or related field

HS Diploma

Tools

Microsoft PowerPoint

Microsoft Excel

SAP

Job description

About the role

The newly created Global Product Strategy (GPS) Team is accountable for the long-term strategic vision, and commercial strategy for Teva's neurology and immunology portfolio of innovative medicines - translating scientific innovation into long-term brand and business value. The Senior Executive Assistant primarily supports the SVP Global Product Strategy - Innovative Medicines and will manage the executive calendar, expense reports and travel coordination. The role will also support the GPS leadership team (5 team members) in preparation of reports, presentations and meetings through analysis, desk research and proactive interactions with internal experts as well as coordinating internal and external meetings.How you'll spend your day

Key Responsibilities

• Complex diary management for the SVP and prioritising schedule to optimise time effectively
• Ensure the SVP has pre-read materials and is prepared for key meetings, events and visits
• Manage the SVP's email correspondence where applicable with complete adherence to confidentiality
• Understand strategic priorities, key relationships and business needs to proactively make recommendations and perform tasks to best support the work of the SVP and team and create efficiencies
• Manage travel arrangements, expense reporting and other logistical support to the SVP and, as needed, to Lead Team members
• Proofread and enhance PowerPoint presentations for clarity, impact, and visual appeal.
• Suggest meeting agendas, creating short summaries of key meetings and following up with others on certain action items
• General administrative support for assigned SVPs and their direct reports (as necessary), including scheduling meetings, reporting requirements, ordering materials, etc.
• Using our internal SAP system for managing payments
• Support the onboarding of new team members and assist with department training logistics
• Provide cover when other EA's are on annual leave to other members of the Leadership team
• Contribute to the culture and community of Teva and the Global Product Strategy team more broadly.
• Assist with any ad hoc tasks which may arise. HS Diploma is required. Bachelor's Degree in Business or a related field is strongly preferred.
• A minimum of 7+ years experience in coordination, project management and/or administrative support role for senior executives in a corporate, global setting is required.

Skills & Knowledge & Abilities

• Experience and comfort in a fast-paced environment
• Must be able to multitask, work and navigate with changing priorities, and prioritize accordingly
• Strong problem-solving and excellent communication skills (verbal and written)
• High proficiency in Microsoft tools (PowerPoint, Excel), Digital Tools (M365 Copilot)
• Comfortable working with sensitive data and digital tools
• Basic knowledge of teleconference and videoconference services
• Excellent organization and detail oriented
• Excellent interpersonal skills and client oriented
• Must maintain the highest level of confidentiality and discretion
• An innovative thinker with a drive for efficiency
• Highly organised with strong time management capability
• Remaining focused when deadlines, priorities and practices change
• Thorough with a keen eye for detail

Together, we're on a mission to make good health more affordable and accessible, to help millions around the world enjoy healthier lives. It's a mission that bonds our people across nearly 60 countries and a rich, diverse variety of nationalities and backgrounds. Working here means working with the world's leading manufacturer of generic medicines, and the proud producer of many of the products on the World Health Organization's Essential Medicines List. Today, at least 200 million people around the world take one of our medicines every single day. An amazing number, but we're always looking for new ways to continue making a difference, and new people to make a difference with.