Specialty PA - Urology

Integrated Care System; Nottingham; On-site; GBP 150,000 - 200,000; Full time

Job summary

A major healthcare institution in Nottingham is looking for a Specialty PA in Urology for maternity cover. The role includes providing high-quality administrative support to clinical teams, managing diaries, and transcribing clinical letters. Candidates should have strong organisational and communication skills, along with relevant qualifications like 5 GCSEs and NVQ level 3 in Administration. Experience in a healthcare setting is preferred.

Qualifications

• Minimum of 2 years secretarial experience.
• Experience in audio typing.
• Electronic diary management is required.

Responsibilities

• Transcribe clinical letters accurately.
• Manage incoming mail and results.
• Maintain admin systems/databases.

Skills

Organisational skills

Communication skills

Audio typing skills

Education

5 GCSE passes incl. English and Maths

NVQ level 3 in Administration

Word processing or typing qualification

Tools

Microsoft Office

BigHand

Job description

Go back Nottingham University Hospitals NHS Trusts

Specialty PA - Urology

The closing date is 10 August 2025

An exciting opportunity has arisen for the role of Specialty PA in Urology for maternity cover.

Working as part of a team the post-holder will provide a high quality administrative service to consultants and their teams. You will be a conscientious and enthusiastic team player with excellent organisational and communication skills, and be well motivated and reliable.

Main duties of the job

In addition to the summaryyou need to familiarize yourself with full Job Description and Person Specification documents attached.

You will be able to understand and accurately convey verbal and written information and be able to remain calm under pressure. You will be able to work as part of a team to ensure the smooth running of a busy department.

Accurately transcribe clinical letters using BigHand, producing high quality work within defined deadlines.

The successful applicant will have obtained 5 GCSE passes which will include English Language and Maths at grade C or above , will have a word processing or typing qualification (or experience); NVQ level 3 in Administration or equivalent experience.

The successful applicant will have excellent audio typing skills and be competent in the use Microsoft packages. Work based experience within hospital or health care setting is desirable but not essential

About us

The Specialty PA is an integral part of the Urology team. We offer a wide range of care and pride ourselves on our efficient and quality service.

We have a management team that is supportive, innovative and proactive in ensuring we offer a high quality service. We are keen to encourage developments in line with Trust policy and working in new ways. We recognise responsibility to ensure that staff are developed and stimulated within their environment in order to achieve vision and deliver care that reflects the values and behaviours of the team.

With over 17,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education and innovation.

Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at NUH we will endeavour to turn your job into a career!

We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.

Job responsibilities

Accurately transcribe clinical letters using BigHand, producing high quality work within defined deadlines.

Use judgement and initiative to prioritise the importance/urgency of tasks within defined guidelines.

Establish and maintain admin systems/databases.

Dealing with incoming mail, results/reports management.

Ensure RTT patient data quality is accurate.

Key point of contact for consultant.

Dealing with consultant queries/visitors, managing consultant diary.

Telephone calls inbound/outbound relating to patients specific care, in a confidential manner.

Typing of clinical letters as required.

Please refer to the job description and person specification attached to the advert for the full details of the vacancy.

Person Specification

Training and Qualifications

• Educated to GCSE standard at grade English and Maths A-C or similar through vocational training
• NVQ level 3 in administration or equivalent

Experience

• Minimum of 2 years secretarial experience
• Audio Typing experience
• Electronic diary management

Communication and relationship skills

• Maintain confidentiality, sensitivity and empathy in communication with patients/colleagues
• clearly and accurately gather information both verbally and documented reports
• Can complete letters, forms, reports & tables

Physical skills

• Frequent use of VDU equipment

Analytical and Judgement Skills

• oAble to use judgement to make decisions in order to solve problems/enquiries

Planning and Organisation Skills

• Manages time effectively and displays initiative

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Nottingham University Hospitals NHS Trusts