Specialist (Pmo & Planning) – Policy, Process And Performance

Buscojobs; Greater London; Hybrid; GBP 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a proactive Planning/PMO Specialist to coordinate and enhance procurement processes. This role is pivotal in developing a master plan that aligns with sustainability and compliance objectives. You will streamline collaboration across teams, manage timelines, and support resource allocation to optimize efficiency. With a focus on continuous improvement, you will play a key role in driving procurement transformation initiatives. Join a forward-thinking company that prioritizes safety and offers a flexible work environment, competitive salary, and comprehensive benefits to support your career growth.

Benefits

Flexible Working Arrangements

Comprehensive Medical Benefits

Parental Leave

Share Ownership Plan

Career Development Assistance

Employee Discounts

Qualifications

• Proven ability to manage multiple timelines and deadlines effectively.
• Experience in PMO and governance support is essential.

Responsibilities

• Develop and maintain a comprehensive master plan for procurement activities.
• Facilitate collaboration and communication across Global Procurement teams.

Skills

Organisational Skills

Project Coordination

Communication Skills

Collaboration Skills

Project Management Methodologies

Procurement Policy Knowledge

Tools

Project Management Software

Job description

Specialist (PMO & Planning) – Policy, Process and Performance

About the role

All progress begins with pioneers. At Rio Tinto it begins with you.

We are seeking a highly organised and proactive Planning / PMO Specialist to develop and maintain a comprehensive master plan across all activities within the Policy, Process and Performance team (PPP). This role will ensure alignment across procurement procedures, policy compliance, sustainability reporting, and assurance processes, while also facilitating seamless collaboration between other Global Procurement teams as part of the broader portfolio and management practices.

In this role, you will act as a central point of coordination, supporting process improvement initiatives, managing key dates and reporting cycles, and assisting leadership with resource management and workload balancing. Your ability to organise, communicate, and drive efficiency will be essential to the success of procurement process transformation efforts.

Key Responsibilities

• Develop & Maintain a Comprehensive Master Plan :

Support the creation of a procurement procedural continuous improvement plan, aligned with a 3 year content improvement strategy.

Track and manage policy expirations and auditable dates to ensure compliance.

Maintain sustainability reporting timelines and key submission dates.

Oversee 1st and 2nd Line of Defence (1LOD / 2LOD) assurance timelines to support risk and compliance functions.

Monitor all external and internal milestones relating to team activities.

• Streamline Collaboration & Communication Across Global Procurement teams :

Participate in centralised portfolio management practices as the PPP Planning Lead to support information sharing and planning alignment.

Facilitate information sharing and process improvement input across other procurement teams.

Assist with meeting coordination, including scheduling, agenda preparation, and documenting key decisions and actions.

Provide logistical and administrative support for major initiatives, including sustainability reporting, 2LOD / Risk & Assurance Coordination, Procurement Portal content translation, and Medium- to Long-Term S4HANA Implementation.

• Support Managers with Resource Management & Workload Balancing :

Assist leadership in workload distribution across teams to optimise efficiency.

Identify and address capacity constraints, ensuring teams are resourced effectively.

Provide administrative and analytical support to help managers prioritise key initiatives.

What you’ll bring

• Excellent organisational skills with the ability to manage multiple timelines and deadlines.
• Strong experience in project coordination, PMO, and governance support.
• Strong communication and collaboration skills, with the ability to work across teams.
• Proficiency in project management methodologies, software and tools.
• Ability to synthesise complex information and provide clear updates to stakeholders.
• Knowledge of procurement policy, risk assurance, and / or sustainability reporting is a plus.

What we offer

• A work environment where safety is always the number one priority.
• Flexible working from home arrangements as per operational requirements.
• 18 weeks of gender-neutral and equal paid parental leave, with continued superannuation contributions whilst employees are on unpaid or half paid parental leave.
• A competitive base salary reflective of your skills and experience with annual incentive program.
• Comprehensive medical benefits including subsidised private health insurance for employees and immediate family.
• Attractive share ownership plan.
• Company provided insurance cover.
• Extensive salary sacrifice & salary packaging options.
• Career development & education assistance to further your technical or leadership ambitions.
• Ongoing access to family-friendly health and medical wellbeing support.
• Leave for all of life’s reasons (vacation / annual, paid parental, sick leave).
• Exclusive employee discounts (banking, accommodation, cars, retail and more); and
• Local relocation packages offered for Australian residents only.

Where you’ll be working

Rio Tinto Global Procurement ensures resilient supply chains that deliver value to the Rio Tinto Group through the strategic sourcing and buying of goods and services for our operations. Playing a fundamental role, value is achieved through effective supplier partnerships, innovation, easy and standardised processes, e-technology, corporate social responsibility and increased commercial advantage.

Application Deadline : 16th April 2025 COD

Rio Tinto reserves the right to remove advertised roles prior to this date.