Specialist Medical Training Coordinator

Manchester University NHS Foundation Trust; Manchester; On-site; GBP 26,000 - 30,000; Part time

Job summary

An opportunity has arisen for a part-time Administrative Services role at a leading NHS Trust in Manchester. The successful candidate will coordinate training sessions for health professionals, ensuring effective communication across multiple sites while managing financial responsibilities and administrative duties. Join a dynamic team that is committed to quality healthcare and professional development.

Benefits

Flexible working hours

Organizational training and development

Employment benefits of working in the NHS

Qualifications

• Relevant experience in administrative/secretarial setting required.
• Experience in banking/financial responsibilities needed.
• Self-motivated with ability to train others.

Responsibilities

• Coordinate training sessions and maintain communication with clinicians.
• Organize venues and logistics for training courses.
• Manage financial transactions and performance monitoring reports.

Skills

Communication

Organisational Skills

Autonomy

Teamwork

Self-Motivation

Education

GCSE Grade C or above

NVQ Level 3 or higher in Business Administration

Tools

Microsoft Office

Blithe Lilie

Inform

NHS Spine

PAS

Job description

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Main area Administrative Services Grade NHS AfC: Band 4 Contract Permanent: Part time role - will require travel to various sites and degree of flexibility Hours

• Part time
• Job share

22.5 hours per week Job ref 349-MRI-6983843-RL4

Site The Hathersage Centre Town Manchester Salary £26,530 - £29,114 per annum pro rata Salary period Yearly Closing 19/06/2025 23:59

Job overview

To organise theoretical and practical training for health professionals nationwide; for clinics across the North West, specialising in Contraception, Sexual Health and HIV services. The post holder will work independently and will require excellent communication and organisational skills, travel will be required and a degree of flexibility.

Main duties of the job

• Work independently to co-ordinate training sessions from applicants across the country. Extensively communicate with senior clinicians and trainees, co-ordinating sessions across multiple sites within the North West.
• Maintain good working knowledge of multiple training programme requirements to advise prospective trainees of the process/ eligibility criteria to undertake the training.
• Arrange appropriate venues for training courses inclusive of room bookings and catering.
• Produce and disseminate all course resources, training materials and handouts.
• To be the first point of contact at the course venue for both delegates and facilitators. This involves working independently and requires a high degree of initiative and flexibility e.g occasional adjustments to working hours/ days to meet service need.
• Maintain systems for effective monitoring of each course using Excel, Word and other in house systems.
• Preserve and maintain the current recording system of all trainees, attendances, finance data and course information.
• Sole responsibly for all financial transactions, action and record. All completed in line with Trust Standard Financial Instructions using Integra2 system.
• Produce regular performance monitoring reports regarding training sessions delivered and ensuring timely submission to relevant organisations.

Working for our organisation

MFT is one of the largest NHS Trusts in England with a turnover of £2.8bn & is on a different scale than most other NHS Trusts. We’re creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.

Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 30,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you’ll benefit from a scale of opportunity that is nothing short of extraordinary.

We’ve also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research, and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022.

We’re proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What’s more, we’re excited to be embarking on our Green Plan which sets out how MFT continues to play its part in making healthcare more sustainable.

At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organisation together.

Detailed job description and main responsibilities

To find out more about the key responsibilities and the specific skills and experience you’ll need, take a look at the Job Description & Person Specification attachments under the ‘Supporting Documents’ heading. So that you’re even more equipped to make an informed decision to apply to us, you’ll need to take time to read the ‘Candidate Essentials Guide’ that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how ‘we care for you as you care for others’. Most importantly, it also contains critical information you’ll need to be aware of before you submit an application form.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating, and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at [e-mail].
We’re looking forward to hearing from you!

Person specification

Experience

• Relevant and substantial experience in an administrative/secretarial setting
• Experience of banking/ financial responsibilities.
• NHS/health related administrative/secretarial experience.

Education/Qualifications

• Educated Grade C or above GCSE or equivalent
• NVQ Level 3 or higher in Business Administration or recognised equivalent qualification.
• Good demonstrative knowledge of Microsoft computer packages
• Ability to obtain, analyse and report data
• Experience of using Blithe Lilie, Inform, NHS spine and PAS

Communication Skills

• The ability to deal with enquiries in a polite and diplomatic manner

Interpersonal Skills

• Ability to be autonomous and use own initiative
• Commitment to working as a member of a multidisciplinary team

Other

• Ability to prioritise and organise workload.
• Self-motivation and the ability to motivate others.
• Ability to undertake further training as required.
• Must have use of own transport.
• Minute taking

Employer certification / accreditation badges

This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.