Specialist I - Materials

Valaris plc; Aberdeen City; On-site; GBP 30,000 - 45,000; Full time

Job summary

A global energy services provider in Aberdeen is seeking a Specialist I – Materials to support material management operations. The role involves coordinating equipment transport, monitoring inventory, and training storekeepers. Candidates should have a Bachelor's degree and at least three years in a similar role, with a focus on the oil and gas industry. This position demands strong analytical and communication skills, along with proficiency in Microsoft Excel.

Qualifications

• Minimum of three years of experience in similar role.
• Minimum two years of experience in the oil and gas industry.

Responsibilities

• Coordinate the transport of major equipment.
• Monitor equipment and ensure accurate documentation.
• Assists with supplier contact to decrease inventory lead time.
• Provide inventory management training for storekeepers.

Skills

Multi-tasking

Leadership

Communication

Negotiation

Analytical skills

Education

Bachelor’s degree in business, economics, supply chain or related field

Tools

Microsoft Excel

PeopleSoft

Document control systems

Job description

Job Summary

The Specialist I – Materials position supports designated material support groups and operations in the coordination and meeting accountabilities for documenting, processing, and recording material management transactions.

Principal Duties and Responsibilities

• Attends morning warehouse meetings daily and communicates to keep up to date with all activities and issues within the group. Provides feedback to Material Support Group on inventory and material requirements.

• Coordinates the transport of major equipment, from supplier to warehouse or rig and from the rig to the supplier or warehouse.

• Coordinates the movement of equipment from storage or the supplier to the Freight Forwarder for export to foreign locations.

• Monitors equipment on the Drill Pipe Report and Capital Spare / Valaris Asset Management System (VAMS) report for accuracy and ensure that items pulled from the central spares warehouse have a replacement/repair requisition and are replaced in a timely manner.

• Prepares and implements the complete process for ordering, receiving, shipping, and putting away of inventory.

• Raises field requisitions for local office support.

• Sends receipts of purchase orders (POs) for local office support.

• Monitors and resolves any issues on the open PO report for delivery of critical spares for rigs.

• Assists with contacting supplier to decrease the lead time of inventory spare items.

• Provides input for items identified that need to be purchased as spares both on the rig and at support warehouse locations.

• Reduces onshore storage locations to a minimum, through the process of sales / Scrapping as per company procedure.

• Quotes equipment need for preventive maintenance by technical support group or for other purposes.

• Monitors rig and central spares warehouse inventory values and provide inventory performance information for Quarterly Business Reviews.

• Travels to company domestic and overseas locations to conduct warehouse and yard inventory audits.

• Works with Corporate materials on failings for Materials Audits offshore and assist to bring them back to acceptable levels.

• Provides inventory management training for storekeepers. Monitors storekeeper transactions in PeopleSoft to ensure compliance with procedures. For example: cycle counts, Virtual Inventory, Intern Unit Transfers.

• Manages and owns the processes for running on Shore Virtual Inventory warehouses.

• Manages the process of disposition of inactive capital equipment in a prudent cost-effective manner.

• Develops, monitors, and controls the Company’s Virtual Inventory program.

• Visits the Capital Spares warehouse.

• Provides support for after-hours/weekend/holiday calls for Supply Chain support, when necessary.

• Performs additional duties as necessary and participate in special projects, as required.

Qualifications / Experience

• Bachelor’s degree in business, economics, supply chain or related field is required.

• Minimum of three (3) years of experience in similar role.

• Minimum two (2) years of experience in the oil and gas industry.

Skills & Experience

• Ability to multi-task and establish priorities.

• Committed to a high standard of safety and will and able to comply with all safety laws and all the employer’s safety policies and rules.

• Must be willing to report safety violations and potential safety violations to appropriate supervisory or management personnel.

• Maintain flexible attitude and approach towards assignments and successfully operate under ambiguous guidelines.

• Maintain regular and acceptable attendance at such level as is determined in the employer’s sole discretion.

• Rig Pass, Helicopter Underwater Egress Training and other safety training as required for offshore rig visits preferred.

• Demonstrate effective leadership and influencing skills and practices.

• Knowledge of financial accounting, purchasing and management systems.

• Physically capable of being transported to an offshore rig by boat or helicopter.

• Proficiency in Microsoft Excel at an advanced level (use financial and logical functions; work with multiple worksheets and workbooks; edit and use macros; import and export information).

• Working knowledge of document control systems and databases.

• Deep knowledge of drilling equipment for offshore drilling environment, including knowledge of key suppliers, industry specifications and standards.

• Strong technical knowledge of oilfield equipment and drilling equipment used by drilling contractors and suppliers of such equipment and oilfield materials and supplies.

• Excellent written and verbal communication skills and fluency in English. Ability to communicate effectively across various levels of organization, departments as well as across diverse cultures.

• Strong negotiation skills with ability to influence others and effectively resolve contractual issues.

• Strong analytical and problem-solving skills. Ability to gather and analyze/synthesize data, confirming its accuracy and adequacy as an integral part of the collective analysis/synthesis process.

Behaviors

As part of our commitment to fostering a high-performance culture, employees are expected to align their actions and decisions with the principles outlined in our Behavioral Framework. This framework serves as the foundation for our organizational culture and guides our behaviors to drive better outcomes across the company. Employees are responsible for incorporating these behaviors into their daily actions, relationships, and decision-making to help manage expectations, strengthen relationships, and contribute to the overall success of the organization.

Our five behaviors that define our culture are:

• Analyze & Plan – being deliberate in understanding and describing the problem to solve and using information from a range of relevant sources to develop solutions that are effective and evidence-based

• Collaborate – Collaborating effectively, sharing ideas, and leveraging one another’s strengths based on trust, transparency and empathy, creating an environment where everyone’s input is valued

• Communicate – Communicate clearly with all employees and stakeholders, ensuring active listening, understanding and timely information sharing

• Learn, Grow & Adapt – Building organizational capability through our own learning and development while coaching others and supporting others to adapt, learn and develop

• Deliver Results – Striving to deliver and exceed required results, identifying and overcoming obstacles and taking responsibility for the outcome while respecting our values

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this job. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Valaris is an equal opportunity employer in all areas of employment-related decisions, including but not limited to recruiting, hiring, developing, training, promoting, disciplining and compensating employees without regard to race, religion/beliefs, color, ethnicity or national origin, gender, age, sexual orientation, gender identity, marital status, disability, or any other characteristic protected under applicable law.