Specialist, Documentation

RWS Entertainment Group; Milton Keynes; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading company in live entertainment seeks a Specialist, Documentation to provide administrative support in their Talent & Creative Casting department. The role involves managing document requests, scheduling auditions, and coordinating with stakeholders. Candidates should possess strong organization skills and flexibility in working hours.

Benefits

Competitive Salary

Company Pension

25 days paid holiday plus Bank Holidays

Paid parental leave & childcare support

Mac/Windows computer and mobile allowance

Wellbeing programs and vision coverage

Qualifications

• Experience managing document requests and scheduling.
• Ability to work flexible hours as needed.
• Proficient in using relevant documentation systems.

Responsibilities

• Manage document requests and maintain audition schedules.
• Coordinate bookings and contracts via email.
• Track documents, ensuring timely signing and retrieval.

Skills

Document Management

Communication

Organizational Skills

Tools

Airtable

Docusign

Wrike

Job description

Job Title:

Specialist, Documentation | Talent & Creative Casting

Reports To:

Senior Director, Talent Casting and Recruitment

Working Hours:

Normal office hours are 09:30 to 17:30, Monday - Friday, in office Monday, Tuesday, and Thursday

Place of Work:

RWS Global MK Head Office

Other:

Full Time

About RWS Global

RWS Global is a leader in live entertainment and sports experiences, creating customized guest experiences across various platforms worldwide. Headquartered in New York, London, Cincinnati, Shanghai, Orlando, and Sydney, with dedicated studios in NYC and the UK, RWS Global serves major brands and offers end-to-end services from ideation to operations. Our clients include Apple, Disney, Ferrari World Abu Dhabi, and many more. Visit rwsglobal.com for more information.

Job Summary

The Specialist, Documentation provides administrative support across the Talent & Creative Casting department, managing various tasks and coordinating with stakeholders. Flexibility to work outside normal hours may be required.

Key Tasks

Role & Responsibilities:

• Manage document requests, including checking project info, sending via TCR or Docusign, and updating status in Wrike
• Create addendums, track documents, and ensure timely signing and retrieval
• Maintain audition schedules, develop documentation, and coordinate bookings and staffing
• Manage emails related to contracts, visas, and project updates
• Utilize systems like Airtable and other platforms used by the team

Company Benefits

• Competitive Salary
• Company Pension
• 25 days paid holiday plus Bank Holidays
• Paid parental leave & childcare support
• Mac/Windows computer and mobile allowance
• Wellbeing programs and vision coverage

Note

This description is not exhaustive and responsibilities may evolve.

Diversity and Inclusion

We value diversity, promoting an inclusive environment where all backgrounds and experiences are welcomed.

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