Special Purpose Fund Administrator

Imperial Health Charity ?; London; Hybrid; GBP 31,000; Part time

Job summary

Imperial Health Charity is seeking a part-time Special Purpose Fund Administrator to manage special purpose funds that enhance NHS services. This role entails financial administration, stakeholder engagement, and requires strong attention to detail. The position is hybrid and allows flexibility in working arrangements while contributing significantly to healthcare initiatives.

Benefits

25 days holiday plus bank holidays

Pension contributions of 10%

Sick pay

Healthcare cost support

Gym discounts

Interest-free season ticket loan

Life assurance

Staff arts club

High street and online discounts

Qualifications

• Experience of finance administration and invoice processing.
• Managing data via finance systems and grants databases.
• Resolving errors swiftly.

Responsibilities

• Manage SPF email inbox and act as first point of contact.
• Authorize reimbursements and process invoices.
• Maintain accurate financial and SPF records.

Skills

Attention to Detail

Stakeholder Engagement

Data Management

Proficiency in Microsoft Office

Confidentiality

Tools

CRM Databases

Job description

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London, W2 (with hybrid working and travel between our hospital sites)

About Us

We’re Imperial Health Charity, an organisation that helps our hospitals do more through grants, arts, volunteering, and fundraising. We support the five hospitals of Imperial College Healthcare NHS Trust: Charing Cross, Hammersmith, Queen Charlotte’s & Chelsea, St Mary’s, and the Western Eye.

We are now looking for a Special Purpose Fund Administrator to join us on a part-time, permanent basis, working 28 hours per week, with a hybrid working arrangement requiring a minimum of two days per week onsite.

Working within our grants team, this role supports the effective management of our special purpose funds (SPFs) – charitable donations designated for specific services across Imperial College Healthcare NHS Trust. These funds enable projects and initiatives that go above and beyond what the NHS can typically offer, enhancing the experience of both patients and staff.

The Benefits

• Salary of £24,271.20 per annum (full-time equivalent £30,339)
• 25 days’ holiday per year plus bank holidays (pro rata)
• An extra day’s holiday to be taken one week either side of your birthday
• Pension (with employer contributions of 10%)
• Sick pay
• Support towards healthcare costs, including eye tests and dental, and access to mental health support through counselling
• Additional access to gym discounts
• Interest-free season ticket loan
• Life assurance
• Staff arts club, including free entry to London galleries
• Access to a range of high street and online discounts
  
  

This is a fantastic opportunity for a highly organised administrator with financial and stakeholder engagement experience to play a vital role in supporting NHS projects that make a real difference.

You’ll join a collaborative and inclusive environment on a part-time basis, giving you the space to balance work with other commitments while contributing to impactful healthcare initiatives.

What’s more, alongside meaningful work, you’ll benefit from a generous range of perks and development opportunities that support your wellbeing and help you thrive both personally and professionally.

The Role

As a Special Purpose Fund Administrator, you will support the management of our special purpose funds (SPFs), which contain charitable donations to support services across the organisation.

Specifically, you will deliver high-quality administration and stakeholder engagement to ensure smooth SPF operations, working with finance systems, internal databases and NHS staff to process payments, manage claims and support fund governance.

You will also engage regularly with fund advisers, supporting compliance, sharing guidance and facilitating meetings and communications to help them make best use of their funds.

Additionally, You Will

• Manage the SPF email inbox and act as first point of contact
• Authorise reimbursements and process invoices in line with governance guidelines
• Maintain accurate financial and SPF records across relevant systems
• Support fund adviser engagement and assist with governance reviews and surveys
• Provide administrative support to the Fund Engagement Officer and wider team
  
  

About You

To be considered as a Special Purpose Fund Administrator, you will need:

• Experience of finance administration and invoice processing
• Experience of managing data via finance systems and grants databases
• Attention to detail and the ability to resolve errors swiftly
• Proficiency in Microsoft Office and CRM databases
• The ability to manage competing demands and maintain confidentiality
  
  

Please note, this role will require a DBS check.

Other organisations may call this role Fund Administrator, Charity Finance Assistant, Grants Administrator, Finance Support Officer, or Accounts Assistant.

Webrecruit and Imperial Health Charity are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and applicants. Equal opportunities are the only acceptable way to conduct business, and we believe that the more inclusive our environments are, the better our work will be.

So, if you want to join us as a Special Purpose Fund Administrator, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Finance and Sales

• Industries

  Hospitals and Health Care

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