Special Purpose Fund Administrator

WEBRECRUIT; London; Hybrid; GBP 24,000 - 30,000; Part time

Job summary

A leading organization is seeking a part-time Special Purpose Fund Administrator in London. You will manage special purpose funds, supporting vital projects in healthcare through administrative tasks and stakeholder engagement. This role offers a collaborative environment and generous benefits, contributing to impactful healthcare initiatives.

Benefits

25 days’ holiday plus bank holidays

Pension contributions of 10%

Sick pay

Healthcare cost support

Gym discounts

Interest-free season ticket loan

Life assurance

Staff arts club

High street discounts

Qualifications

• Experience in finance administration and invoice processing is essential.
• Proficiency in Microsoft Office and CRM databases is required.
• Ability to manage competing demands and maintain confidentiality.

Responsibilities

• Support the management of special purpose funds and deliver high-quality administration.
• Engage regularly with fund advisers and facilitate meetings.
• Authorise reimbursements and process invoices according to governance guidelines.

Skills

Attention to detail

Finance administration

Stakeholder engagement

Proficiency in Microsoft Office

Data management

Tools

CRM databases

Job description

Special Purpose Fund Administrator
London (with hybrid working and travel between sites)

The Organisation

Our client helps hospitals do more through grants, arts, volunteering, and fundraising.

They are now looking for a Special Purpose Fund Administrator to join them on a part-time, permanent basis, working 28 hours per week, with a hybrid working arrangement requiring a minimum of two days per week onsite.

Working within the grants team, this role supports the effective management of special purpose funds (SPFs) – charitable donations designated for specific services across the organisation.

The Benefits

- Salary of £24,271.20 per annum (full-time equivalent £30,339)

- 25 days’ holiday per year plus bank holidays (pro rata)

- An extra day’s holiday to be taken one week either side of your birthday

- Pension (with employer contributions of 10%)

- Sick pay

- Support towards healthcare costs, including eye tests and dental, and access to mental health support through counselling

- Additional access to gym discounts

- Interest-free season ticket loan

- Life assurance

- Staff arts club, including free entry to London galleries

- Access to a range of high street and online discounts

This is a fantastic opportunity for a highly organised administrator with financial and stakeholder engagement experience to play a vital role in supporting projects that make a real difference.

You’ll join a collaborative and inclusive environment on a part-time basis, giving you the space to balance work with other commitments while contributing to impactful healthcare initiatives.

What’s more, alongside meaningful work, you’ll benefit from a generous range of perks and development opportunities that support your wellbeing and help you thrive both personally and professionally.

The Role

As a Special Purpose Fund Administrator, you will support the management of special purpose funds (SPFs), which contain charitable donations to support services across the organisation.

Specifically, you will deliver high-quality administration and stakeholder engagement to ensure smooth SPF operations, working with finance systems, internal databases and staff to process payments, manage claims and support fund governance.

You will also engage regularly with fund advisers, supporting compliance, sharing guidance and facilitating meetings and communications to help them make best use of their funds.

Additionally, you will:

- Manage the SPF email inbox and act as first point of contact

- Authorise reimbursements and process invoices in line with governance guidelines

- Maintain accurate financial and SPF records across relevant systems

- Support fund adviser engagement and assist with governance reviews and surveys

- Provide administrative support to the Fund Engagement Officer and wider team

About You

To be considered as a Special Purpose Fund Administrator, you will need:

- Experience of finance administration and invoice processing

- Experience of managing data via finance systems and grants databases

- Attention to detail and the ability to resolve errors swiftly

- Proficiency in Microsoft Office and CRM databases

- The ability to manage competing demands and maintain confidentiality

Please note, this role will require a DBS check.

Other organisations may call this role Fund Administrator, Charity Finance Assistant, Grants Administrator, Finance Support Officer, or Accounts Assistant.

Webrecruit and our clients are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and applicants. Equal opportunities are the only acceptable way to conduct business, and we believe that the more inclusive our environments are, the better our work will be.

So, if you want to join our client as a Special Purpose Fund Administrator, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.