Special Projects Administrator

University of Cambridge; Cambridge; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

The University of Cambridge seeks a Special Projects Administrator to provide administrative support for financial operations projects. You will play a key role in managing schedules, coordinating events, and collaborating with the senior management team. This position offers a hybrid working model and a comprehensive benefit package including 36 days of annual leave and pension schemes.

Benefits

36 days annual leave, inclusive of Bank Holidays

Defined benefits pension schemes

Flexible working options

Family-friendly initiatives

Support for health & mental wellbeing

Discounts on shopping

Public transport season ticket loans

Tax-efficient bicycle and charity-giving schemes

Qualifications

• Previous experience in an administrative/project role.
• Ability to prioritise diverse and changing workloads.
• Experience in providing executive support to senior management.

Responsibilities

• Provide administrative support to the Deputy Director of Finance.
• Arrange meetings, collate agendas, and take minutes.
• Coordinate events and workshops, including travel arrangements.

Skills

Communication

Interpersonal Skills

Time Management

Organisational Skills

Project Management

Job description

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Special Projects Administrator, Cambridge

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Client:

University of Cambridge

Location:

Cambridge, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

06071c30ee5c

Job Views:

5

Posted:

29.05.2025

Expiry Date:

13.07.2025

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Job Description:

The Finance Division wishes to recruit an experienced administrator to support the PA to the Deputy Director of Finance, with a specific focus on providing support to special projects within Financial Operations.

We are looking for someone highly organised who has previous experience of working in an administrative/project role. Candidates should possess excellent communication and interpersonal skills, have strong time management and organisation skills, and the ability to prioritise a diverse and changing workload.

The Role

You will provide an efficient and effective administrative and project planning function for a variety of projects being led by the Deputy Director of Finance. Tasks will include arranging meetings, collating agendas and papers, taking minutes, and tracking progress, and providing administrative support to the Project Managers, sponsors and project committees.

This role will also provide executive support to the senior management team (in particular, the Deputy Director of Finance as guided by the PA to the Deputy Director) as and when necessary, e.g. diary management and coordinating internal and external meetings, and will provide PA support cover to Deputy Director of Finance in the absence of the PA to the Deputy Director.

Additional duties will include coordinating events such as staff workshops and training sessions, including venue booking, catering, travel arrangements, agenda and workshop materials.

Your Skills

The University offers an excellent benefit package including:

• 36 days annual leave, inclusive of Bank Holidays
• Defined benefits pension schemes
• Flexible working options
• Family-friendly initiatives
• Support for health & mental wellbeing
• Discounts on shopping
• Public transport season ticket loans
• Tax-efficient bicycle and charity-giving schemes

Location

The University is supportive of hybrid working, where some work is undertaken on University premises and some in a remote working environment. The aim of our approach is to enable as many staff as possible to work in a hybrid way if they wish and where their role allows. This arrangement is subject to change and will not form a part of the contractual terms of the role.

Funding for this post is available for two years fixed term, in the first instance.

We welcome applications from individuals who wish to be considered for part-time working or other flexible working arrangements.

The closing date for applications is 18th November 2024.

The interview date for the role are planned for 2nd and 3rd December 2024

The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.