Space Planner & Moves Coordinator

JR United Kingdom; Paisley; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading facilities service provider is seeking a Space Planning & Move Co-Ordinator to support move projects in Central Scotland. The role involves delivering space planning details, engaging with stakeholders, and managing day-to-day operations. The ideal candidate will have AutoCAD skills, a strong understanding of building regulations, and a proven track record in move management.

Qualifications

• AutoCAD experience is essential.
• Understanding of building regulations is important.
• Experience in managing and coordinating move projects.

Responsibilities

• Delivering space planning rearrangements and implementing move projects.
• Managing small moves and office reconfigurations.
• Building strong relationships with stakeholders and project managers.

Skills

Space planning

Stakeholder engagement

Contractor management

Move management

Knowledge of building regulations

Education

Degree in Interior Design or Architecture

Tools

AutoCAD

Microsoft Office Suite

Job description

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Client:

ISS Facility Services UK

Location:

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

1

Posted:

31.05.2025

Expiry Date:

15.07.2025

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Job Description:

Location: Central Scotland (occasional overnight stays required)

The Space Planning & Move Co-Ordinator role includes but not limited to the following tasks:

1. Delivering space planning rearrangements.

2. Planning and implementing move projects, tasks, and move layout designs.

3. Managing day-to-day small moves, office reconfigurations, and new furniture requests.

4. Generating tasks and requests for maintenance or services that are related to moves.

5. AutoCad Experience is essential

Qualifications / Experience:

TECHNICAL EXPERTISE / KNOWLEDGE / QUALIFICATIONS

The core skills required of all resources are space planning, stakeholder engagement and contractor management, move management and knowledge of the building regulations in relation to office design. Interior Design or architectural skills will be an advantage but not essential.

Operational

· Build strong relationships with the Stakeholders and Project managers to gain a knowledge of coming works.

· Schedule works to provide best value for the client and customer

· Keep Moves tracker document up to date at all times

· Ensure that PO’s are raised and tracked before work takes place

· Provide regular updates on workload and pipeline works to the MAC & Space Planning manager.

· Monitor workloads and report when resource is over or under utilised

· Process management for MAC, including maintaining all processes within a live system.

· Liaising with Delivery Managers and vendors

· Ensure all completion documentation is in place and filed following completion of projects

· Attend weekly coordination and scheduling meetings and be comfortable presenting updates

· Approval of e-permits, access permits, and contractor RAMS for small works

Managing Risks/ Opportunities and Issues

· Analysing all significant risks and making recommendations or initiating corrective action as appropriate.

Sign off gatekeeper

· Ensuring that all works have financial approval before added to the schedule of works list

· Track direct costs, as well as ISS costs

Client Relationships

· To maintain day to day contact with Client representatives / stakeholders to review and resolve operational matters.

· To respond rapidly to short term operational issues

· Provide regular updates and management information on financial issues.

· To bring to the teams’ attention any safety issue.

· To conduct day to day operations with due regard to environmental standards, legislation, and regulatory requirements.

Quality

· To ensure that the highest quality standards are applied in all areas of day-to-day activity in order to satisfy and maintain ISS defined standards and the requirements of external quality verification.

Experiences:

· Demonstrate experience in the use of Computer Aided Design (CAD) Auto Cad software

· Demonstrate experience in delivering space planning rearrangements.

· Demonstrate an understanding of Building Regulations

· Demonstrate experience in managing financial tracking and operations

· Demonstrate experience of estimating project costs, and presenting high quality cost documents to customers

· Demonstrate experience of managing and coordinating move projects

· Demonstrate IT literacy capability for software application with full literacy with Microsoft Office suite including Teams.

· Demonstrate experience of managing time to deliver quality information to stakeholders.