Smart Buildings Project Manager

Smart Spaces; Greater London; Hybrid; GBP 65,000 - 90,000; Full time

Benefits offered by this job

Private Medical Insurance

Life Insurance

Cycle to Work Scheme

Paid Volunteering Day

Job summary

Smart Spaces, a fast-growing Prop Tech company, is seeking a Smart Buildings Project Manager to lead client-facing digital projects from scoping to launch. The role is hybrid—3 days in Aldgate (London) and 2 days remote.

You will coordinate internal teams, partners and clients to deliver on time, within budget and to a high standard. You will own project scopes, timelines and budgets while building trusted client relationships and ensuring quality across app development initiatives and

Qualifications

• Experience managing complex, client-facing projects.
• Proven ability to deliver within scope, budget and timeline.
• Experience coordinating internal teams and third-party partners.

Responsibilities

• Build and maintain trusted client relationships and act as a partner to ensure project success.
• Adhere to project scope, quality standards and risk management throughout the lifecycle.
• Direct delivery of app development projects with defined objectives and timelines.
• Create and manage detailed project schedules and budgets to keep projects on track.
• Coordinate project teams and suppliers, clarifying responsibilities and priorities.
• Provide regular updates on schedules, budgets and progress to stakeholders.
• Occasional site visits to test systems and support commissioning.
• Develop partnerships with third-party resources and vendors.
• Allocate resources effectively to maximise project outcomes.
• Contribute to proposals and responses for new app projects.

Skills

Project management

Stakeholder management

Client-facing

Risk management

Documentation

Tools

PM software

RFI/RFP processes

Job description

As an award-winning, industry-leading Prop Tech company, we develop pioneering tech platforms for building management systems’ control and communication, optimising environments for people and the planet.

Currently a rapidly growing and successful scale-up, we seek talented and highly motivated individuals ready to help us elevate our business to the next level.

Smart Buildings Project Manager

Job type: Full time

Work location: Hybrid, 3 days per week in our office in Aldgate (London), 2 days remote

We are looking for an experienced, process-driven, Smart Building Project Manager to join our tight-knit Delivery team here at Smart Spaces.

You will take ownership of delivering client-facing digital and smart building projects from initial scoping through to launch, coordinating internal teams, third-party partners and clients to ensure projects are delivered on time, within budget and to a high standard. This is a hands-on, highly visible role for someone who enjoys building trusted client relationships, bringing structure to complex projects and helping shape how we deliver as Smart Spaces continues to grow.

Role Responsibilities

• Build and manage client relationships, act as a trusted partner, and build trust in all that you and Smart Spaces do
• Understand and adhere to processes for managing scope during the project lifecycle, setting quality and performance standards and assessing risks
• Manage the delivery of app development projects:
  • Determine and define detailed project scope and objectives
  • Prepare quotations for new projects
  • Create and manage project timelines
  • Use project management software to ensure projects are delivered on time and on budget
  • Coordinate project teams, ensuring responsibilities, priorities, dependencies and delivery expectations are clearly understood
  • Manage client expectations: keep clients happy and informed throughout the project, give updates on schedules, budgets and project progress
• Occasional site visits for testing and to support commissioning of systems and sensors
• Develop and maintain partnerships with third-party resources, including vendor
• Assign and monitor resources to ensure project efficiency and maximise deliverables
• Uphold the reputation of Smart Spaces as a whole and not just as an individual
• Report project outcomes and/or risks to the appropriate management channels and elevate issues, as necessary, according to project work plan
• Assist with pitching for new app projects and coordinating RFI / RFP responses

Role Requirements (Essential):

• A minimum of four years’ experience managing complex, client-facing projects
• Proven ability to successfully deliver projects according to outlined scope, budget, timeline, and agreed quality standards
• Experience managing multiple stakeholders including clients, internal technical teams, suppliers and third-party partners
• Experience delivering digital products, applications or other technology-led projects
• Experience producing and maintaining project documentation, including project plans, risk registers, governance materials and status reports
• Experience managing changes in project scope, identifying risks and escalating issues appropriately
• Strong attention to deadlines and budgetary guidelines
• Excellent written and verbal communication skills

Role Requirements (Desirable):

• Experience delivering projects within the property, smart building, construction or building technology sectors
• Experience working with IoT, building systems, sensors or connected workplace technologies
• A recognised professional project management qualification, such as Agile, Scrum or PRINCE2
• Experience contributing to project proposals and quotations
• Experience supporting site testing and technical implementation

Smart Spaces' ESG Commitments

Smart Spaces is committed to being a positive impact employer and it is the responsibility of us all to ensure that our activities reflect our commitment to conscious inclusion, community and carbon reduction. and provide opportunities for, and have a positive impact on, our local communities.

Examples of actions appropriate to this role include, but are not limited to:

• Active participation in our community strategy
• Considering every action to ensure that we think ESG first e.g. in our travel choices, supporting local businesses where possible.
• Using your skills and expertise as a force for good e.g. through volunteering and/or pro bono work

Our Values

We believe it’s our strong commitment to our values that sets us apart and defines who we are. They are at the heart of everything we do, whether it’s our commitment to our clients or each other, and we welcome candidates that share this ethos.

• We care and are conscientious.
• We are personable and respectful.
• We are passionate and enthusiastic.

If you share in our values and feel you can contribute towards making our company the best it can be, then join us and help build the future of greener, smarter, and more connected workspaces.

Diversity and inclusion

We celebrate our friendly, diverse, and inclusive team and highly value the diversity of thought and creativity this brings. A broad-minded team is open to innovation and ideas that benefit us all.

When recruiting, we ensure that applicants are chosen based on their merit and ability and are treated equally, irrespective of disabilities, race, colour, religion, nationality, ethnic origin, age, sex, sexual orientation, or marital status.

• Employee Private Medical Insurance
• Life Insurance
• Employee Reward Programme
• Cycle to Work Scheme
• Paid Volunteering Day