Small Projects - Project Manager

Jones Lang LaSalle Incorporated; City Of London; On-site; GBP 60,000 - 90,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking a Small Projects - Project Manager to support UK & EMEA teams. You will coordinate move planning, vendor management, and cost control while delivering projects on time and within budget.

The role requires strong stakeholder engagement, contract oversight, and proactive financial governance across multiple streams. On-site London location and a focus on quality and compliance characterize the position.

Qualifications

• Qualified in project management with post-qualification experience.
• Active professional qualification or working towards APC.
• Experience in Financial Services/Banking environment is preferred.

Responsibilities

• Deliver small projects UK & EMEA within budget and on time.
• Coordinate move planning, inventories, and seating arrangements.
• Manage vendors, IT/telecom, and building management.
• Prepare tenders, specs, and business cases for clients.
• Support Contracts, Finance, and Health & Safety compliance.
• Ensure risk assessments and method statements are in place.

Skills

People skills

Budget management

Vendor management

MS Project

Contract management

Cost control

Risk assessment

Team leadership

Education

APMP / MRICS or APC

CIBSE qualification

Tools

MS Project

Excel

Word

PowerPoint

BMS system

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Small Projects - Project Manager

What this job involves:

This role supports the UK & EMEA team in delivering day-to-day small projects activities, serving as the key liaison between stakeholders, clients, and senior management. Working closely with the Account Director and PDS Manager, the position ensures all Small Projects requests are scheduled, planned, and delivered on time and within budget. The focus is on optimizing each workstream for cost efficiency and operational effectiveness while maintaining the proactive, highly responsive service standards that define the team's approach.

Key Tasks:

• Responsible for a diverse portfolio delivering Small Projects in the UK & EMEA.
• Move Planning - Creating detailed move schedules, inventory audits, and seating arrangements.
• Vendor Coordination: Managing moving crews, IT/telecom technicians, and building management.
• Preparation of tenders, specifications, presentation and business case submission to the client, and management of works through to completion.
• Respond to reactive issues raised which falls outside of the FM remit.
• Support Facilities Managers with Small Projects delivery.
• Delivery and management of the clients CAPEX expenditure.
• Provide assurance and compliance with internal and external audits.
• Raise Vanguard PO for projects on the Vanguard system.
• Manage the change process of office space (Re-stacking Vanguard personnel)

What your day-to-day will look like:

• Client/Stakeholder Management Proactively engage stakeholders to ensure small projects are delivered successfully within budget and on time. Build and develop effective client / stakeholder relationships across multiple levels of the organisation. Be a contact for delivery of small projects – providing regular updates on progress at scheduled meetings.
• Procurement & Vendor Management Ensure vendors are well-managed, delivering services on time and within budget. Ensure that vendor procurement processes comply with agreed client procurement guidelines as well as Jones Lang LaSalle best practice.
• Contracts Management Assisting in managing all contracts to ensure that they are professionally delivered and demonstrate best value. Ensure expiry of contracts are well-monitored and re-procurement is initiated if required. Ensure contracts are continually assessed to deliver best value to the client.
• Finance Management / Cost Control / Profitability Actively work to ensure that the site’s financial operations are meeting or exceeding targets and control requirements including the Jones Lang LaSalle Code of Ethics. Ensure financial processes are followed at all times.
• Health & Safety Management Ensure the provision of a safe working environment. Ensure compliance with statutory regulations on fire, health and safety standards.
• Site Operations Management Recommend continuous quality improvement practices and implement Industry Best Practice operations. Implement small projects procedures and performance measures and ensure they are maintained at all times. Ensure all Critical Environment (CEM) requirements are met.
• Risk Management Ensure subcontractors and/or vendors work to Risk Assessments and Method Statements. Ensure contingency plans are in place for all work activities. Ensure escalation procedures and incident reporting procedures are implemented and in place. Assist in the development of guidelines and strategies to ensure compliance with Jones Lang LaSalle’s business conduct. Achieve Key Performance Indicators and Service Level Agreement.

Desired or preferred experience and technical skills:

• Qualification in project management or building services, with a minimum of 5 years post qualification working experience in either a consulting or contracting organisation.
• Professional Qualification of recognised body e.g. APMP, CIBSE, AssocRICS / MRICS (or evidence actively working towards APC.
• Has experience working in the Financial Services/Banking environment.
• Experience of delivering both fabric and mechanical & electrical type projects.
• Experience in working with EA’s to establish best practice with office creations & moves.
• Excellent people skills and ability to interact with a wide range of client staff.
• Knowledge of Occupational Safety requirements.
• Strong PC literacy and proven ability to manage daily activities using various systems.
• Knowledge of vendor management for specialized services.
• Knowledge of critical facilities and an understanding of basic technical aspects of property (Computer Room Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system).
• Proven capacity to understand and interpret commercial contracts.
• Budget management and financial analysis skills.
• 3/4 days on site a week

Critical Competencies for Success

The successful candidate will have a proven track record of delivering a large volume of small projects and management of all aspects of the commercial contractual requirements from inception to financial close. Experience of delivering projects ideally within a financial services environment or construction consultancy background. They must be: Fully conversant with all applicable legislation, regulations and standards. Experienced in the use of Excel, Word, PowerPoint, Microsoft project desirable. Experienced in project management and procurement. Acts as role model for Jones Lang LaSalle by behaving consistently with cultural requirements. Set stretch targets for self to achieve maximum team performance. Able to make difficult decisions and resolve problems or improve operations. Actively searches out opportunities to achieve best results. Promotes open, constructive and collaborative relations with superiors, subordinates, peers and clients. Listens effectively and communicates through actions and example. Has strong written and oral communication skills. Ability to work remotely whilst still maintaining a strong team ethic. Ability to travel throughout the country as required.

Other Personal Characteristics

Strong communicator – Good presentation skills and possesses strong verbal & written communication skills also an active listener. Passion for quality – has an eye for detail to make sure the best delivery of services. Self-motivated; confident & energetic. Ability to effectively deal with challenging situations. Flexible – able to adapt to rapidly changing situations. Strongly goal-oriented – able to focus on meeting all performance targets. Is a team player – able to cooperate and work well with others to meet targets. Proven ability to initiate and follow through with improvement initiatives. Exhibits honesty & trustworthiness. Open to new ideas & willing to challenge status quo.

KEY PERFORMANCE MEASURES

• Achievement of Contracted Service Levels and Performance Indicators.
• Achievement of contracted Customer Satisfaction expectations.
• Management of resource to ensure no disruption to client business.
• Achievement of savings initiatives as agreed with Client.
• Delivery of Agreed Initiatives as per Client/Jones Lang LaSalle Initiatives Road Map.
• Achievement of performance goals as agreed with Line Manager.

Location:

On-site –London, GBR

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation.

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM.

JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated.

For further information, visit jll.com.