Site Office Manager

ZipRecruiter; Whitehaven; On-site; GBP 35,000 - 55,000; Full time

Job summary

A leading provider in the UK energy sector is seeking an experienced Site Office Manager in Whitehaven. The role will involve overseeing site administration, managing resource performance, and ensuring compliance with financial and operational standards. The position offers competitive salary and benefits, with opportunities for career advancement across various sectors in the company.

Qualifications

• Experience working in nuclear, manufacturing, or similar fields is preferred.
• Must possess IOSH Working Safely.
• Familiarity with booking travel and accommodation is necessary.

Responsibilities

• Provide effective administrative support for the Site.
• Maintain labour spreadsheets and report on resource allocations.
• Supervise staff and manage financial reporting.

Skills

Customer Service Focus

Effective Communication

Financial Management

Organizational Skills

Education

Technical Apprenticeship and/or ONC in technical subject

Tools

MS Word

Excel

PowerPoint

Job description

Job Description

Competitive Salary and Benefits Package on Offer

Altrad Babcock are a market-leading provider of products and services to the energy, industrial and petrochemical sectors. Our success is built on the quality of our people, our reputation for technological expertise and best-in-class execution, and the collaborative relationships we establish with our customers. We believe in delivering exceptional value for our clients and creating unrivalled opportunities for our people.

We’re actively looking for an experienced and dedicated Site Office Manager to monitor and report on the resource performance of the Site against the Site Resource plans and to provide and effective, efficient administrative function for the site.

As an employer, Altrad Babcock can offer unrivalled career opportunities across the UK. We’re deeply embedded and respected within the UK’s vibrant Nuclear industry, a respect forged over 65 years of work, from providing technology for the world’s first commercial nuclear power plant, to the decommissioning of the UK’s legacy nuclear infrastructure, and everything in between. Outside of Nuclear, our Thermal, Petrochemical, Oil & Gas, and Asset Management services, deliver equally crucial work for an even wider range of clients. As a business, we can offer opportunities across multiple markets, sectors and geographies, giving you the chance to work on some of the UK’s most complex and challenging projects, as a part of the ever growing and ever talented, Altrad Babcock team.

Desired Qualifications

• Technical Apprenticeship and/or ONC (equivalent) in technical subject.
• IOSH Working Safely
• Experience working in nuclear, manufacturing, thermal, petrochemical or other similar,

Responsibilities

• Provide an efficient and effective administration function for the Site.
• Maintain a daily/weekly labour spreadsheet.
• Maintain working time directive requirements report
• Daily absence reporting
• Weekly and monthly resource allocations
• Running weekly reports from timekeeping station and submitting times to relevant department
• Enrolling people onto timekeeping station.
• Purchasing of plant and consumables
• Collating Credit Card receipts and other expenses.
• Processing of Security Vetting
• On-boarding coordination
• Direct liaison with external suppliers and key strategic partners.
• Monitoring and recording of contract and Site financial and labour information, the timely submission of periodic financial reports and the comparison of monthly financial status against the agreed site budgets.
• Supervision of staff as required.
• To agree and accept objectives and targets by which their personal performance can be appraised in accordance with the requirements of the Appraisal System of the company.

Knowledge & Skills

• Experience of booking/arranging travel and accommodation.
• Sound understanding of Human Performance.
• Exposure of working in a busy customer focused and ever-changing environment, which requires flexibility in working within all areas of the business.
• Must have strong customer service focus.
• Must have effective communications skills both written and oral.
• Must have excellent computer skills including word, excel & power-point.
• Be able to organise and prioritise workload in order to achieve targets.
• Must be able to deal with highly confidential information appropriately.
• Financial management skills.
• A knowledge and understanding of related company management systems.
• Knowledge and understanding of the legal, practical and company safety requirements.
• Knowledge of company finance procedures on purchasing and invoicing.
• Understanding of site business and project timetables.