Site Management Associate I

PSI CRO; Oxford; Hybrid; GBP 30,000 - 42,000; Full time

Job summary

PSI CRO in Oxford is seeking a Site Coordinator to support UK clinical research projects. You will coordinate data, documents and communications between investigative sites, vendors and the project team, ensuring smooth TMF operations and audit readiness.

Responsibilities include site supply management, study tracking, translations assistance, and providing general administrative project support in a fast-paced environment.

Qualifications

• College/university degree in life sciences or related field.
• Experience in clinical research or CRO environment is a plus.
• Prior site coordinator experience is a plus.
• Proficient in MS Office applications and document handling.
• Strong organisational and planning abilities with attention to detail.

Responsibilities

• Coordinate data and documents between sites, vendors and project team.
• Manage site supplies, inventory, distribution and reconciliation.
• Support audits and inspections preparation at country or site level.
• Assist with study tracking systems and translations as needed.
• Prepare minutes and organise internal team meetings.

Skills

MS Office

Organisational skills

Planning skills

Problem solving

Teamwork

Customer service

Interpersonal skills

Education

College/University Degree in Life Sciences

Tools

MS Office

Job description

We are the company that cares – for our staff, for our clients, for our partners and for the quality of the work we do. A dynamic, global company founded in 1995, we bring together more than 3,000 driven, dedicated and passionate individuals. We work on the frontline of medical science, changing lives, and bringing new medicines to those who need them.

Based in Oxford - Hybrid 2 days in office

We are the company that cares – for our staff, for our clients, for our partners and for the quality of the work we do. A dynamic, global company founded in 1995, we bring together more than 3,000 driven, dedicated and passionate individuals. We work on the frontline of medical science, changing lives, and bringing new medicines to those who need them.

Based in Oxford - Hybrid 2 days in office

Job Description

Join our international team and be the key support to clinical research projects in the UK, streamlining communication, maintaining systems and managing documents & information.

Site Management

• Exchanges data, documents and other project relevant information between investigative sites, site vendors and the project team
• Ensures order, receipt, inventory storage, distribution, return/recall and reconciliation of clinical supplies
• Assists with handling administrative financial tasks
• Coordinates preparation for and follow-up on site, TMF and systems´ audits and inspections

Other Communication

• Exchanges data, documents, and other information with the project team and other departments
• Provides assistance with organization of internal team meetings
• Prepares draft minutes of internal team meetings
• Assists with preparation, attendance and follow-up of Investigator’s Meetings, as applicable
• Under supervision, maintains study-specific and corporate tracking systems

Document Management

• Maintains Trial Master File (TMF)
• Perform TMF review and oversight at country and site level
• Prepares, distributes, and updates Onsite Study Files (OSF) and OSF checklists
• Provides assistance with translations

Safety Management

• Ensures proper safety information flow with investigative sites

Other Assistance

• Provides miscellaneous administrative project support (if applicable)

Qualifications

• College/University Degree in Life Sciences
• Experience in Clinical Research / CRO environment, preferably in an international setting, is a plus
• Prior experience of work as a Site Coordinator is a plus
• Proficiency in standard MS Office applications
• Good organizational and planning skills, problem-solving abilities, flexibility
• Detail-oriented, able to multi-task and work effectively in a fast-paced environment
• Team-oriented with excellent customer service and interpersonal skills, including a positive attitude to tasks and projects

Additional Information

Make the right call and take your career to a whole new level. Join the company that focuses on its people and invests in their professional development and success. Our recruitment process is easy and straightforward, and we’ll be there with you every step of the way. We will guide and support you with information, making your experience as smooth as possible.