Site Documentation Manager

ALSTOM Gruppe; Derby; On-site; GBP 80,000 - 100,000; Full time

Job summary

A leading global rail technology company in Derby is seeking a Site Documentation Manager to oversee the documentation management process. The role involves managing documentation requirements, ensuring project documentation is systematically archived, and fostering a strong documentation culture. Successful candidates will have a background in project management and excellent communication skills, along with a knowledge of documentation standards. This role offers a dynamic work environment and comprehensive benefits.

Benefits

Comprehensive social coverage

25 days annual leave

Flexible benefits tailored to lifestyle

Investment in development through learning programs

Qualifications

• Good knowledge of project documentation standards.
• Ability to understand engineering and industrial processes.
• Structured way of working with a continuous improvement mindset.

Responsibilities

• Establish and oversee the documentation management process.
• Manage the documentation management internal & external requirements.
• Create and update Documentation Management Plans (DMP).
• Ensure documentation is validated before submission to customers.

Skills

MS Office

Analytical tools

Preparing dashboards

Project management

Communication skills

Teamwork

Job description

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Site Documentation Manager

Date: 8 Sept 2025

Company: Alstom

Appointment Basis: Permanent

Apply by: 22/09/2025

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, 80,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Your future role

As the Site Documentation Manager, you will establish and oversee the Documentation Management process within the Project, Program, or Bid organisation. You will serve as the primary point of contact for all documentation-related matters with Customers, Partners, the core team, and all involved functions—ensuring alignment on documentation requirements and contractual deliverables. You will ensure that all project documentation is systematically archived and play a proactive role in fostering a strong documentation culture throughout the Project, Program, or Bid lifecycle.

We’ll look to you for:

• Is responsible, within its team, of the deployment and execution of the documentation management process,
• Create and updates Documentation Management Plans (DMP) in line with the customer contractual requirements and shares it with project internal stakeholders.
• Define and Deploy the Documentation numbering system and Project Working documents single repository (in Teams, Sharepoint, etc...)
• Manage the documentation management internal & external requirements.
• Follow and make sure rules defined in the DMP are understood and applied by every team member
• Create the formatting of official Alstom templates according to contractual requirements & ensure that stakeholders use them
• Collect all documents (inputs) from the Project and place them in Project DML (Documentation Master List)
• Coordinate all the DMLs to obtain the complete version of the project (a single final version) if we have several product line DMLs.
• Ensure documentation is properly validated before any submission to Customer
• Adapt and implement the documentation structure in accordance with standards.
• Manage, Setup and deploy EDMS (Electronic Document Management System) with tools support team & train new users and manage access right to EDMS.
• Participate in configuration & change reviews to guarantee integration in all activities of the team members that are involved with documentation.
• Define & analyse documentation reporting, indicators to be provided by Documentation Controller and report analysis to its department head, PM& Core Team Manager, team members and Customer (when required).
• Monitor the document milestones associated with payment milestones and alerts Project/Program/Bid Manager in case of risks (delays) and prepare related reporting
• Participate in Gate review, Internal and External quality inspection.
• Suggests improvements of the activity

All about you

We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role:

• Good Knowledge in MS office and Analytical tools
• Good Knowledge in preparing dashboards and KPI
• Good knowledge of project documentation standards and some project management experience
• Ability to understand engineering and industrial processes
• Ability to contribute or drive construction, implementation, and running of EDMS tool on a project
• Structured Way of Working (Process Oriented, capability to diagnose complex situations with continuous Improvement mindset)
• Ability to challenge project team, good Communication and interpersonal skills, excellent team worker. Capability to work with multi-sites & international teams
• Know notions of change and configuration management

Things you’ll enjoy

Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career.

You’ll also:

• Enjoy stability, challenges and a long-term career free from boring daily routines
• Collaborate with transverse teams and helpful colleagues
• Contribute to innovative projects
• Utilise our dynamic, inclusive, and safety-focused working environment
• Steer your career in whatever direction you choose across functions and countries
• Benefit from our investment in your development, through award-winning learning
• Benefit from a fair and dynamic reward package that recognises your performance and potential, plus comprehensive and competitive social coverage (life, medical, pension)
• Up to 52 weeks full maternity and adoption pay
• 25 days annual leave plus bank holidays, with the opportunity to buy or sell holiday
• A wide range of flexible benefits that you can tailor to suit your lifestyle

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Equal opportunity statement:

Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected. All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law.

As a 'Disability Confident' employer, we will interview all disabled job applicants who match the essential criteria of the job description or specification. We will consider flexible working requests for all roles unless operational requirements prevent otherwise.