Site Coordinator (37 hours)

Homefield College Limited; Mountsorrel; Hybrid; GBP 28,000 - 38,000; Full time

Job summary

Homefield College Limited is seeking a Site Coordinator to ensure a safe, secure and well-maintained campus for students, staff and visitors. The role provides day-to-day oversight of health, safety and site operations in line with legislation and college policies.

Based in Mountsorrel, this full-time role (37 hours per week, 40 weeks a year) starts ASAP and involves coordinating facilities, catering supplies, and post-incident follow-up, while supporting events and open days in a culture of

Qualifications

• Level 2 in English and Maths Essential Certificate
• Level 2 Autism awareness Essential Certificate
• Health and Safety Level 2 or working towards Essential Certificate
• Level 3 in Management / supervision or working towards Desirable Certificate
• Practical experience of health and safety Essential
• Experience of running a site with multiple stakeholders Essential
• Experience of entering data, completing digital processes and auditing the output Essential
• Experience of creating and following risk assessments Desirable
• Experience of dealing with external stakeholders i.e. parents, local authorities and suppliers Desirable
• Excellent coordination and short-term planning skills Essential
• Excellent communication skills verbally and in writing Essential
• Lead and support difficult conversations Essential

Responsibilities

• Ensure the site is opened and secured in accordance with College procedures.
• Maintain high housekeeping standards throughout the site and point of contact for external clean contractor.
• Communicate effectively with all staff, students, contractors and visitors.
• Contribute to the daily staff briefing.
• Ensure appropriate resources and catering supplies are available for site users.
• Supporting student events and open days.
• Complete daily, weekly and monthly site checklists, inspections and compliance audits.
• Monitor compliance with College policies, site rules and statutory requirements.
• Act as the designated Site First Aider and Fire Marshall, conduct routine safety checks.
• Safely store, record and deliver daily student medications following the care plan.

Skills

Coordination

Communication

Lead conversations

Health & safety

Site management

Data entry

Risk assessments

Stakeholder management

Education

Level 2 English & Maths

Level 2 Autism awareness

Health and Safety Level 2

Level 3 Management/Supervision

Job description

Ensure a safe, secure and well-maintained college environment through effective site management, compliance oversight and the promotion of a positive health and safety culture.

Start Date: ASAP

Contract: 37 hours per week, 40 weeks a year

Closing Date: Thursday 5th November, 2026 at 12:00pm

Site Coordinator (37 hours a week, 40 weeks a year)

The Site Coordinator is responsible for ensuring the College site is safe, secure, compliant and well-maintained, supporting a positive learning environment for students, staff and visitors.

The role provides day-to-day oversight of health, safety and site operations, ensuring compliance with relevant legislation, regulations and organisational policies.

The Site Coordinator plays a vital role in promoting a proactive safety culture and ensuring the site remains operational, accessible and fit for purpose at all times and in accordance with our organisational values:

Equality, Empowerment, Respect, Sustainability & Collaboration

• Ensure the site is opened and secured in accordance with College procedures.
• Maintain high housekeeping standards throughout the site and point of contact for the external clean contractor.
• Communicate effectively with all staff, students, contractors and visitors.
• Contribute to the daily staff briefing.
• Ensure appropriate resources and catering supplies are available for site users.
• Supporting student events and open days.

Site Compliance Management

• Complete and record daily, weekly and monthly site checklists, inspections and compliance audits.
• Ensure all site documentation is maintained and available for inspection in collaboration with the Estates Team and the Health and Safety Coordinator.
• Monitor compliance with College policies, site rules and statutory requirements.
• First Aid, Fire Safety and Emergencies
• Act as the designated Site First Aider, maintain and inspect first aid kits and equipment.
• Safely store, record and deliver daily student medications following the student’s care plan.
• Act as the designated Site Fire Marshall, conduct routine fire safety checks, lead fire drills and emergency evacuations.
• Act as a site point of contact in the event of an emergency.
• Ensure accident, incident and safeguarding reporting is timely and make referrals where appropriate.
• Support post-incident meetings for staff and students if required.

Student-related duties and responsibilities

• Work collaboratively with internal departments and external stakeholders to ensure that every student has access to the resources, specialist equipment, learning environments, transport arrangements and support services needed to help ensure their engagement and wellbeing throughout the college day.
• Complete day attendance records in line with the Attendance Policy.
• Support staff and students throughout the day with any concerns or issues that may arise, including safeguarding.
• Coordinate the transport arrangements at the beginning and end of the day.
• Provide support to the Curriculum Manager and team leader to facilitate breaks and lunchtimes to ensure the safety of the students.

General Responsibilities for all Staff:

• Ensure that all beneficiaries are treated with dignity and respect.
• Empower students and day service users to maintain their personal independence and confidentiality.
• Contribute positively to a high-quality teaching, learning, and working environment.
• Comply with health & safety and safeguarding regulations.
• Any other reasonable duties commensurate with role as required.

We shortlist candidates based on essential and desirable criteria. We evidence the attributes using the application form and qualification certificates, and during interviews and skill tests.

Education & Qualifications

Attribute Criteria Evidence

Level 2 in English and Maths Essential Certificate

Level 2 Autism awareness Essential Certificate

Heath and Safety Level 2 or working towards Essential Certificate

Level 3 in Management / supervision or working towards Desirable Certificate

Experience, Knowledge & Abilities

Attribute Criteria Evidence

Practical experience of health and safety Essential Application form / interview

Experience of running a site with multiple stakeholders Essential Application form / interview

Experience of entering data, completing digital processes and auditing the output. Essential Application form / interview

Experience of creating and following risk assessments Desirable Application form / interview

Experience of dealing with external stakeholders i.e. parents, local authorities and suppliers Desirable Application form / interview

Interpersonal Skills & Qualities

Attribute Criteria Evidence

Excellent coordination and short-term planning skills Essential Interview

Excellent communication skills verbally and in writing Essential Interview

Lead and support difficult conversations Essential Interview

Note: This job description and person specification is not an exhaustive description – it is a guide and will be subject to review to meet the service / business needs.