Site Coordinator

LGBT Jobs; United Kingdom; Hybrid; GBP 14,000 - 18,000; Part time

Job summary

Maximus is seeking a part-time Front of House Coordinator at the Assessment Centre in the UK. Hybrid role between home and office, 3 days a week (Mon, Tue, Fri) totaling 22.5 hours per week.

You will be the first point of contact for customers attending assessments and will support Health Practitioners. You will manage the customer experience, handle enquiries, prepare the centre, coordinate appointments, and provide admin support to HPs.

Qualifications

• Excellent communication and interpersonal skills are essential.
• Experience in a customer-facing environment is desirable.
• Strong planning and organisational abilities.
• Proficient with Microsoft Office suite.

Responsibilities

• Act as the front face of the Assessment Centre, ensuring a high level of customer service.
• Provide support to customers attending PIP assessments and assist Health Practitioners as needed.
• Ensure the centre is prepared at the start of each day (equipment, supplies, appearance).
• Manage appointment arrivals board and keep systems up to date.
• Provide general admin support (telephone, copies, documents).
• Be the main IT contact for HPs, escalating IT issues as required.
• Travel to alternate Assessment Centres as needed to cover absence.

Skills

Excellent communication

Interpersonal skills

Planning

Organisation

Customer service

Microsoft Office

Tools

Microsoft Office

Job description

Hybrid role based between home and office

3 days a week - Mon - Tues & Friday - 22.5 hours

Supporting customers and claimants at the Assessment Centre

Responsibilities include managing customer experience and supporting Health Practitioners

Role requires excellent communication, interpersonal, planning, and organisation skills

Be part of something great Maximus is a global organisation that specialises in providing health and employment services to millions of people every year. Here in the UK we employ around 5,000 people across the country to deliver services that have a profound impact on people’s lives. From assessments and health services to employability programmes and specialist support, we do work that matters with people who care.Be part of something great Maximus is a global organisation that specialises in providing health and employment services to millions of people every year. Here in the UK we employ around 5,000 people across the country to deliver services that have a profound impact on people’s lives. From assessments and health services to employability programmes and specialist support, we do work that matters with people who care. 3 days a week - Mon - Tues & Friday - 22.5 hours Hybrid Role - based between Home & Office. In this role you will act as the first point of contact for customers who attend the AC to undergo their Assessment with the Health Practitioner (HP). You will be responsible for supporting our customers and claimants who visit the AC along with our HPs who work out of the AC. As an integral part of the PIP team you will primarily be responsible for the day to day running of one of our Assessment Centres (AC) supporting a team of Health Practitioners who conduct PIP assessments from the site. 1. Act as the front face of Maximus managing the customer experience for all visitors and staff attending the AC, working at all times to maintain the highest levels of customer service 10% 2. Provide support to customers across a variety of activities e.g. answering general questions about the PIP assessment, assisting with enquiries on expenses claims from customers who have incurred costs to attend the AC 10% 3. Ensure the AC is fully prepared for the start of each day, in terms of equipment/supplies and general appearance – ordering supplies/equipment/stationary as required to ensure sufficient stocks are maintained at all times. 10% 4. Manage the appointment arrivals board ensuring systems keep up to date and in good order 25% 5. Provide general support to HPs based or attending the AC. 25% 6. Act as the key point of contact for the HPs for any IT issues, ensuring they are escalated to the correct team, monitoring the issue through to resolution – escalating to manager if appropriate 10% 7. General administration duties; e.g. answering the telephone, copying, documents etc 10%

Key Contacts & Relationships:

Internal

• Health Professionals
• Senior Site Coordinator
• Service Delivery Manager

Role Requirements:

Qualifications & Experience

• Understanding of claimants needs and appropriately responding in a caring manner when required
• Excellent communication and interpersonal skills
• Excellent planning and organization skills
• Proficient in the use of Microsoft office package
• Demonstrable influencing skills to support the delivery of an excellent customer experience
• Ability to maintain and develop working relationships
• Experience of working effectively in a customer facing environment
• Resilience and ability to deal with setbacks constructively and work to resolution of issues
• Able to demonstrate a clear attention to detail, ensuring that all relevant documentation is collated and correct
• Work cohesively as part of a medical and non medical team of individuals
• Willingness to travel as required by the business to cover at alternate ACs for absence

Individual Competencies

• Experience of a similar role within healthcare field is desirable

MAXIMUS is committed to developing, maintaining and supporting a culture of diversity, equity and inclusion throughout the recruitment process. We know that feeling included has a dramatic impact on personal wellbeing and are working to ensure that no job applicant receives less favourable treatment due to any personal characteristic. Advertisements for posts will include sufficiently clear and accurate information to enable potential applicants to assess their own suitability for the post. We are a Disability Confident Leader, thanks to our commitment to the recruitment, retention and career development of people with disabilities and long-term conditions. The Disability Confident scheme includes a guaranteed interview for any applicant with a disability who meets the minimum requirements for a job. When you complete your job application you will find a question asking you if you would like to apply under the Disability Confident Guaranteed Interview Scheme. If you feel that you have a disability and apply under this scheme, providing that you meet the essential criteria for the job, you will then be invited for interview. Your Guaranteed Interview application will only be shared with the hiring manager and the local resourcing team. Where reasonable, MAXIMUS will review and consider adjustments for those applicants who express a requirement for them during the recruitment process.

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