Site Administrator. Job in Oxford Education & Training Jobs

Linxon; Oxford; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading energy solutions firm is seeking a Site Administrator in Didcot, Oxfordshire. This role involves supporting project documentation, performing administrative duties, and ensuring proper document control on active construction sites. Ideal candidates will have relevant qualifications and experience in documentation practices. Competitive compensation and site-based work with occasional UK travel are provided.

Qualifications

• Ability to manage document control activities efficiently.
• Experience working with clients' relevant requirements.
• Strong administrative skills to meet project objectives.

Responsibilities

• Perform administrative duties to support project objectives.
• Handle office tasks such as photocopying and filing.
• Manage document control activities and version control.
• Review and communicate project progress to management.

Skills

Knowledge of documentation control systems

Proficiency in Microsoft Office

Adobe Acrobat

CAD

Understanding of industry-standard documentation practices

Experience on active construction sites

Education

Bachelor's degree or equivalent NVQ Level 6

College diploma (NVQ Level 3) with extensive experience

Tools

ProjectWise

SharePoint

PIRS

FastDraft

Data Scope

Autodesk

BIM360

MS Office

Job description

Job Title: Site Administrator

Location: Didcot, Oxfordshire

Join Us!

As a Site Administrator, you will support the preparation, distribution, and storage of project documentation in line with company processes. You will serve Site Management, Engineering, Quality Management, and Project Management teams.

Responsibilities include:

1. Performing administrative duties to meet project objectives.
2. Handling office tasks such as photocopying, scanning, filing, inventory, ordering supplies, booking meetings, and arranging catering.
3. Creating operative profiles and issuing site access passes.
4. Inputting data for daily allocation sheets.
5. Compiling daily site reports with support from Site Management.
6. Managing document control activities, ensuring proper version control and distribution of project documentation.
7. Distributing engineering documentation to suppliers, clients, and sites.
8. Managing receipt and control of engineering documentation from suppliers and clients.
9. Setting up and maintaining the document management system in collaboration with the project team.
10. Assisting in updating project document lists.
11. Preparing and collating H&S files and technical manuals.
12. Supporting off-site documentation activities such as scanning and filing at customer premises.
13. Reviewing and communicating project progress to line management, ensuring key deliverables are met on time and within budget.
14. Providing guidance and coaching to colleagues on documentation control issues.
15. Contributing to process improvements in document management systems.

Additional Position Details:

• Site-based role with occasional UK travel.
• Use of project systems like ProjectWise, SharePoint, PIRS, FastDraft, Data Scope, Autodesk, BIM360, MS Office.

Required Experience:

• Knowledge of documentation control systems (e.g., PIRS, ProjectWise).
• Proficiency in Microsoft Office, Adobe Acrobat, CAD, and document management tools.
• Understanding of industry-standard documentation practices.
• Experience on active construction sites is desirable.
• Knowledge of relevant client requirements (e.g., National Grid, SSE, SPEN, DNO).
• Familiarity with SOBIS PIRS project information tool is a plus.

Educational Qualifications:

• Bachelor's degree (or equivalent NVQ Level 6) with relevant experience, or college diploma (NVQ Level 3) with extensive experience.

About Linxon:

Linxon is shaping energy solutions to enable sustainable connectivity. We combine expertise from AtkinsRéalis and Hitachi Energy to deliver turnkey substation projects in power transmission, renewable energy, and transportation. Join us to be part of an evolving company and help shape its future.