Site Administrator

Joseph Gallagher Limited; Wales; On-site; GBP 25,000 - 35,000; Full time

Job description

Location: Snowdonia

Immediate Start required

Join Our Team: We are looking for a highly organised and efficient Site Administrator to join our team. This role is crucial in supporting our site operations and ensuring effective coordination of staff and resources.

Key Responsibilities:

1. Site Induction Management:
   • Register new employees, assist in form completion, and update profiles.
   • Coordinate with clients for profile review and approval.
   • Ensure staff attend inductions, manage profile transfers, and update expiries.
   • Handle Access Card requests for new, missing, or damaged cards.
   • Complete offer forms for HR once manager approval is obtained.
2. Safety Critical Medical Coordination:
   • Check staff availability for medical appointments.
   • Book appointments and send confirmations.
   • Obtain medical results and upload to relevant sites.
   • Prepare and send purchase orders to medical centers.
3. Safety Glasses Prescription Processing:
   • Liaise with Health & Safety for prescription requests and distribute to staff.
4. Friday Pack Responsibilities:
   • Prepare and take Minutes of Meeting.
   • Update Weekly Tab Scoring and compile reports for clients.
5. Onboarding New Starters:
   • Assist new employees post-induction with site directions and contract management.
   • Handle pre-employment questionnaires and verify necessary documents.
6. Holiday Management:
   • Issue and track holiday forms.
   • Maintain individual holiday records and assist staff with holiday-related queries.
7. Timesheet & Payroll Support:
   • Address payroll queries and assist in timesheet preparation.
   • Process lodging applications and documentation.
8. General HR Assistance:
   • Support staff with required documents and communicate with HR on staff updates.
   • Maintain attendance and absence records.
9. Training Coordination:
   • Communicate training details to attendees and maintain tracking lists.
10. Administrative Duties:
    • Prepare daily and weekly reports.
    • Manage contract copies, reference letters, and update requests.
11. Gate Access and Issues:
    • Address gate access concerns and manage visitor pass requests.

Requirements:

• Proven administrative experience, preferably in a site-based role.
• Strong organisational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Experience of civil or construction would benefit the person but not a must.
• Familiarity with office management procedures and basic accounting principles.

Benefits:

• Competitive salary.
• Opportunities for career advancement.
• Supportive and dynamic work environment.

Apply Now: If you are a detail-oriented and proactive individual looking to make a significant impact in a site administrative role, please submit your CV and cover letter online. We look forward to your application!