Site Administrator

Madigan Gill; United Kingdom; On-site; GBP 25,000 - 35,000; Part time

Job summary

A leading construction firm in the United Kingdom is searching for a Freelance Site Administrator to handle administrative tasks on-site. Responsibilities include managing site documentation, overseeing attendance records, and supporting compliance documentation. The ideal candidate will possess strong administrative skills, familiarity with construction processes, and proficiency in Microsoft Office tools. This is an on-site role only, offering a dynamic challenge in a construction environment.

Qualifications

• Strong administrative skills and ability to manage multiple digital platforms.
• Prior on-site admin experience.
• Excellent written and editing skills.

Responsibilities

• Maintain and update site documentation using various digital tools.
• Manage site attendance records and labour timesheets.
• Coordinate meeting logistics and take minutes.

Skills

Proficient in Microsoft Office (Excel, Word, PowerPoint)

Understanding of RAMS

Fluent in English

Familiarity with site access control software

Tools

SharePoint

MS Teams

Biosite

MSite

Job description

We are seeking an experienced and detail-oriented Freelance Site Administrator to support daily operations on a construction site. This on-site only role requires strong administrative skills, familiarity with construction documentation, and the ability to manage multiple digital platforms.

Key Responsibilities:

• Maintain and update site documentation using SharePoint, MS Teams, and 4P/Viewpoint.

• Manage site attendance records, labour timesheets, and material delivery logs.

• Support site access control systems (e.g., Biosite, MSite) and generate reports.

• Maintain organized digital and physical filing systems.

• Coordinate meeting logistics, take minutes, and manage report deadlines.

• Support waste management tracking and compliance documentation.

• Handle general office tasks: requisitions, supplies, key management, and maintenance bookings.

Requirements:

• Proficient in Microsoft Office (Excel, Word, PowerPoint) and Outlook.

• Familiar with Teams, SharePoint, PDF editors, and site access control software.

• Prior on-site admin experience with understanding of RAMS, CSCS, inductions, etc.

• Fluent in English with excellent written and editing skills.

Desirable:

• Knowledge of Viewpoint, Conject, Business Collaborator.

• Experience with material ordering and waste documentation.

• Familiarity with construction plans (CPP, F10, Environmental Plans).

• Basic understanding of health & safety principles.