Site Administrator

Appetizer, agence Web; Tonbridge and Malling; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company is seeking a Site Administrator for a project at Stansted Airport. Responsibilities include overseeing administrative duties, managing visitor interactions, and supporting project teams with documentation and training. The role offers competitive salary and benefits in a diverse and inclusive environment, emphasizing ongoing learning and career development.

Benefits

Car allowance

Payment of an annual professional membership

Contributory pensions plan up to 6%

Health Shield (Medical & Dental Cover included)

34 days annual leave (inclusive of bank holidays)

Enhanced family policies

Qualifications

• Strong communication skills required, both written and verbal.
• Experience with Microsoft Word and Excel essential.
• Previous administration experience necessary.

Responsibilities

• Manage and coordinate all administrative duties for the project.
• Act as the main contact for site visitors and support project teams.
• Handle document control and data entry for various systems.

Skills

Communication skills

Microsoft Office

Self-initiative

Teamwork

Prioritization

Education

Previous Administration experience

Job description

Outline of the role and project

We are recruiting for a Site Administratoron the Farrans Stansted Airport project, you will manage and coordinate all administrative duties, ensuring timely and accurate information for the Project Manager and site teams.

• Hours 7.30am - 3:30pm
• Location Stansted Airport
  
  

As a Site Administrator you will be responsible for;

• Main point of contact for all visitors to site / front of house. Dealing with clients and customers in a professional and friendly manner via email and face to face and ensure all visitors are signed in and have the correct PPE. Assist with inductions on arrival.
• Carry out general office duties including ordering office supplies, PPE and consumables for site, petty cash, update all information boards on site.
• Manage delivery docket approval process, gain approval from the appropriate team members on site in a timely manner using Coins OA, keep the approved signature list up to date.
• Ensure invoices are signed and approved quickly,
• Project Superuser for the access control system, MSite. Issue registration emails to new users and monitor expiry dates for trade cards, run reports and audits.
• Document control including inputting data and uploading documents into various systems including Aconex.
• Support the Social Value Team achieving targets for the project, liaise with stakeholders and local council, employment partners and local education, produce progress reports, coordinate CCS audits.
• Manage PPE register and populate charge sheets, manage weekly plant on and off hire and assist with labour invoicing / timesheets.
• Monitoring Safety Observations, Data Entry - Inspection Sheets, Training Attendance Data, Safety Statistics. File LOLER, PUWER paperwork, Traffic Management Inspection Sheets and permits.
• Assist HR with onboarding new employees and leavers.
• Assist Learning and Development team with regards any training on site with either Farrans employees or subcontractors, contact for site Graduates and Apprentices for any queries for the L&D Team.
• Monitor the Quality Duty Chart weekly and check all tasks have been allocated to named personnel.
• Complete Waste Transfer notes, licences, and track waste, submit water meter readings and Best Practices from site (Photos). Record sub-contractor waste usage, fuel usage and goods/materials purchased, and record delivery miles of goods and materials delivered to site and record Subcontractor commuting mileage.
• The above is not an exhaustive list of duties and you may be asked to help with ad-hoc duties as requested by onsite management.
  
  

Required Skills And Experience

• Excellent communication skills - both written and verbal.
• Working knowledge in Microsoft Office packages including Word and Excel.
• Capable of working on own initiative whilst working in a team environment.
• Confident in asking questions, seeking and clarifying information and have an enthusiasm to learn new experiences and be supportive of and part of a hard-working team.
• Previous Administration experience
• Able to prioritise, multi-task and an understanding of deadlines and working to achieve these.
• An excellent professional demeanour.
  
  

What We Can Offer You

Our employees are at the core of everything we do. We have an excellent internal culture which promotes ongoing learning in a diverse and inclusive environment, offering career development and training pathways.

In addition to a competitive base salary, we offer a wide range of benefits, some of the key ones being:

• Car allowance
• Payment of an annual professional membership
• Contributory pensions plan up to 6% (split contribution of 3%)
• Health Shield (Medical & Dental Cover included)
• 34 days annual leave (inclusive of bank holidays)
• Enhanced family policies
  
  

Farrans are an equal opportunities employer and are committed to creating a diverse and inclusive work environment for all.