Site Administrator

Farrans (Construction) Limited; Stansted Mountfitchet; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading construction company is seeking a Site Administrator for the Stansted Airport project. The role involves managing administrative tasks, supporting the Project Manager, and ensuring smooth operations on-site. Ideal candidates will possess excellent communication skills and proficiency in Microsoft Office. The company promotes a diverse and inclusive environment, offering various benefits and career development opportunities.

Benefits

Annual professional membership payment

Contributory pension plan (up to 6%)

Health Shield (Medical & Dental Cover)

34 days annual leave (including bank holidays)

Enhanced family policies

Qualifications

• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel).
• Ability to prioritize, multitask, and meet deadlines.

Responsibilities

• Manage and coordinate all administrative duties for the project.
• Main contact for visitors, ensuring compliance with safety protocols.
• Handle document control tasks and support HR with onboarding.

Skills

Communication

Microsoft Office

Teamwork

Prioritization

Multitasking

Job description

Job Description - Site Administrator (01108)

Site Administrator (

Job Number:

01108

Outline of the role and project

We are recruiting for a Site Administrator on the Farrans Stansted Airport project. You will manage and coordinate all administrative duties, ensuring timely and accurate information flow for the Project Manager and site teams.

Responsibilities include:

• Main point of contact for all visitors to site / front of house. Deal with clients and customers professionally via email and face-to-face. Ensure visitors are signed in, have the correct PPE, and assist with inductions on arrival.
• Perform general office duties such as ordering supplies, PPE, consumables, managing petty cash, and updating information boards on site.
• Manage the delivery docket approval process, obtain approvals from relevant team members using Coins OA, and keep the signature list updated.
• Ensure invoices are signed and approved promptly.
• Serve as the Project Superuser for the access control system, MSite. Issue registration emails to new users, monitor expiry dates for trade cards, and run reports and audits.
• Handle document control tasks, including data entry and uploading documents into systems like Aconex.
• Support the Social Value Team in achieving project targets, liaise with stakeholders, local councils, employment partners, and educational institutions. Produce progress reports and coordinate CCS audits.
• Manage PPE register, populate charge sheets, oversee weekly plant hire and return, and assist with labour invoicing and timesheets.
• Monitor safety observations, data entry for inspection sheets, training attendance, safety statistics, and manage LOLER, PUWER paperwork, traffic management inspections, and permits.
• Assist HR with onboarding new employees and leavers.
• Support Learning and Development with site training, liaise with site graduates and apprentices regarding queries.
• Monitor the weekly Quality Duty Chart, ensuring all tasks are allocated to personnel.
• Complete waste transfer notes, licenses, track waste, submit water meter readings, and document site best practices (photos). Record subcontractor waste and fuel usage, goods/materials purchased, delivery miles, and subcontractor commuting mileage.
• This list is not exhaustive; additional duties may be assigned by onsite management.

Required Skills and Experience

• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel)
• Ability to work independently and as part of a team
• Confidence in asking questions, seeking clarification, and eager to learn
• Ability to prioritize, multitask, and meet deadlines

What we offer

We value our employees and promote ongoing learning within a diverse and inclusive environment, providing career development and training opportunities.

Our benefits include:

• Annual professional membership payment
• Contributory pension plan (up to 6%)
• Health Shield (Medical & Dental Cover)
• 34 days annual leave (including bank holidays)
• Enhanced family policies

Farrans is an equal opportunities employer committed to diversity and inclusion.