Site Administrator

Knights Brown Construction Limited; Scotland; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading UK contractor seeks a Site Administrator in Central Scotland. This dual role involves 50% site-based and 50% office-based tasks focused on documentation control, compliance management, and supporting project teams. Candidates will thrive in a dynamic environment offering career progression and a commitment to inclusivity.

Qualifications

• Experience with document control systems.
• Strong organizational and communication skills.
• Knowledge of health & safety regulations.

Responsibilities

• Coordinate site documentation and ensure compliance.
• Manage incoming communications and maintain records.
• Support project teams with digital workflows.

Skills

Document control

Communication

Compliance management

Health & Safety knowledge

Education

Relevant administrative qualification

Tools

Viewpoint

Fieldview

Job description

Knights Brown is not just a company but a community where ambition and job satisfaction align perfectly.

Our core values are at the heart of everything we do, crafting an environment where employees don't just work for us; they grow with us, creating careers that reflect their passions and aspirations.

At Knights Brown, you're not just joining a company; you're becoming part of a family that values your well-being, celebrates your achievements, and supports your growth every step of the way.

This is an exceptional opportunity to join one of the UK’s fastest growing contractors as a Site Administrator based in the Central Belt of Scotland, 50% on sites across Central Belt, Scotland & 50% in Office.

Dynamic and entrepreneurial, this company is a great fit if you’re looking to work in a supportive but ambitious environment with clear career progression and proactive employee engagement.

Core responsibilities will be:

Site-Based Tasks (approx. 50%)

• Coordinate and maintain site documentation using Viewpoint and Fieldview for full document control and compliance.

• Upload, track, and manage all site records including safety files, site diaries, risk assessments, RFIs, and change control logs.

• Support the site team with maintaining H&S records, plant/material registers, and subcontractor certifications.

• Ensure up-to-date and accurate version control for all drawings and project documentation.

• Assist with weekly/monthly progress reporting, KPIs, and compliance returns.

• Coordinate PAT testing of Knights Brown equipment and liaise with subcontractors for safety inspections.

• Oversee site setup processes: managing visitor logs, arranging site inductions/toolbox talks, and maintaining stock of PPE/consumables.

Office-Based Tasks (Dunfermline HQ – approx. 50%)

• Manage incoming communications, emails, and general site support enquiries.

• Maintain document control systems (Viewpoint and Fieldview) for centralised records management and reporting.

• Compile and distribute weekly/monthly progress, procurement, and H&S reports.

• Organise and minute project meetings, prepare invoice trackers, and assist with contract-related documentation.

• Support post-contract handover packaging and digital archiving of project deliverables. • Monitor office stock (stationery, PPE), manage purchasing and distribution.

Your role will also support project teams in managing digital workflows and document submissions through Viewpoint and Fieldview.

Knights Brown actively promotes inclusiveness across the workplace, creating an environment where each individual has the equal opportunity to achieve his or her full potential and where employees feel respected.

A diverse and skilled workforce is essential to our success. We are a signatory to the Armed Forces Covenant and welcome applications from the Armed Forces Community.