Site Administrator

Willmott Dixon; Quarrington; On-site; GBP 25,000 - 35,000; Full time

Job summary

Willmott Dixon is seeking a Site Administrator for a key project in Sleaford, Lincolnshire. This role involves providing crucial administrative support to ensure smooth site operations, including communication management, compliance, and assisting project teams. Offered as a 16-month fixed contract, this position welcomes candidates with strong organisational skills and experience in administration.

Benefits

Flexible working arrangements

Diversity and inclusion initiatives

Qualifications

• Proven experience in an administrative role with strong attention to detail.
• Ability to manage diaries and meetings efficiently.
• Experience in the construction industry is a plus.

Responsibilities

• Coordinate site communication and manage project site administration.
• Ensure compliance with site protocols and assist in document management.
• Support the design team with project information management tasks.

Skills

Technological literacy

Organisation skills

Collaboration skills

Communication skills

Prioritisation skills

Tools

Microsoft Office Suite

Viewpoint for Projects

Job description

Site Administrator

A fantastic new opportunity has become available at one of our project teams based in Sleaford, Lincolnshire, supporting the administration and coordination at this key site.

As a Site Administrator at Willmott Dixon, you will be responsible for providing administrative support to our Operations Manager and the project team to ensure the site runs smoothly and successfully.

This role is offered on a 16-month fixed term contract as this is the timescale for the project to be completed, but there could be the opportunity to join another Willmott Dixon project afterwards if work/location supports this.

Key Responsibilities

The successful candidate can expect their general responsibilities to include, but are not limited to, the following:

• Owning site communication; including updating newsletters, notice boards & our digital signage
• Coordinating all project site calendar & contact administration; including organising regular team/project meetings, note taking, managing the project's email inbox, and maintaining contact lists
• General secretarial duties; including acting as the first point of contact for all visitors (both internal and external), answering the phones, managing inbound & outbound postal items and deliveries, managing site supply levels, assisting with site inductions, and managing Supply Chain timesheets
• Supporting the team in remaining compliant; including ensure new sites (& welfare initiatives) are set up correctly, coordinating required site and people permits, updating our systems with project data & logging site wastage information; and assisting managers with quality and H&S administration
• Assisting our surveyors with the supply chain partner-related administration; including document management, invoicing, purchase orders and ledger approvals (previous experience of Viewpoint system would be ideal but is not essential)
• Providing support to the design team with the coverage of document control tasks and project information management.
• Working with the Social Value teams in organising community & charity events for the site
• Any other ad hoc duties as required by the Project Team

Essential and Desirable Criteria

We would love it if you could fulfil most of the criteria below:

• Technological literacy; to be competent in the use of relevant Microsoft Office suite of applications, and other online platforms/systems including Viewpoint for Projects 4P or Dalux (desirable but not essential).
• Appropriate relevant experience within an administrative role, or appropriately qualified; proven organisation skills, and strong eye for detail.
• Professionalism; able to act in a highly confidential and professional manner.
• Proven ability to take accurate minutes in meetings.
• Diary management.
• Meeting room management.
• Collaboration skills; to be able to work effectively as part of a team.
• Communication skills; to have a good level of written and spoken English.
• Prioritisation skills; able to demonstrate how you prioritise workload skills.
• Experience in the construction industry.

Additional Information

Willmott Dixon embraces diversity in the workplace, and we can offer flexible working arrangements.

We are a disability confident employer.

About Us

With over 170 years of rich history, Willmott Dixon's purpose is beyond profit; delivering brilliant buildings, transforming lives, strengthening communities and enhancing the environment so our world is fit for future generations. Ensuring that we add lasting value to the neighbourhoods we work in; our values, people, innovation, partnerships and focus on sustainability has allowed us to build a successful and solid privately owned business where our people can thrive. Willmott Dixon was recognised by The Sunday Times as one of the Top 10 "Big" Companies to Work For in 2025, named among the Times Top 50 Employers for Gender Equality in 2024, and ranked in the Top Five of Europe's 1,000 best workplaces by the Financial Times in 2025. Willmott Dixon is also the first major contractor and developer to win a King's Award for Enterprise in the category of sustainable development.