Site Administrator

MYCO Contracts Ltd; City Of London; On-site; GBP 25,000 - 32,000; Full time

Job summary

A future-driven construction company in London is seeking a Site Administrator to support the site team with day-to-day operations. This role involves managing administrative tasks, coordinating schedules, and ensuring compliance with company procedures. Applicants should have a mandatory GCSE qualification and at least 2 years of relevant administrative experience. The position offers a salary ranging from £25,000 to £32,000, with additional benefits including company events and pension.

Benefits

Company events

Company pension

Cycle to work scheme

Qualifications

• 2 years of site-based administrative experience required.
• 2 years of document control site management required.
• Health & Safety awareness or certifications preferred.

Responsibilities

• Coordinate onboarding and assist head office admin team.
• Manage documents and promote a paperless environment.
• Ensure Procore document control and provide training.

Skills

Detail-oriented

Excellent planning

Strong communication

Proactive

Education

GCSE or equivalent

Tools

Procore

Microsoft Office suite

Job description

Overview

Site Administrator

Salary: £25,000 - £32,000

Place of work: London, UK

Reports to: Information Systems Manager

About MYCO
Contracts Ltd is a future-driven construction company committed to delivering complex projects with precision, passion, and purpose. We operate as a dynamic main contractor, known for our customer-focused delivery and single-line accountability. Collaborating with experts and stakeholders to drive environmental action, reduce greenhouse gases, and protect ecosystems.

Our mission is to help build a better quality of life for our people, customers, and communities. From mixed-use developments to hospitality refurbishments, we bring together all the skills needed under one roof, ensuring a seamless journey from preconstruction through completion and beyond.

Founded in 2017, operating from a small, single-person office, the company quickly expanded, prompting a move to settling into its current headquarters in London.

At MYCO, we believe that construction should be collaborative, integrated, and driven by excellence. Our approach is rooted in quality, sustainability, and a proactive mindset. We are proud to have delivered landmark projects, each reflecting our commitment to high standards and thoughtful design. We continue to push boundaries and redefine what’s possible in the built environment.

To learn more about our projects, values, and impact, see www.mycoltd.co.uk

This job description provides an overview of the key responsibilities for the Site Administrator role. It may be subject to change based on the evolving needs of the company.

Responsibilities and accountabilities can vary or change from time to time based on business / project requirements.

Role

As a Site Administrator, your role is to support your site team with the project’s day-to-day operations. This includes managing and organising administrative tasks, coordinating schedules, handling communications, maintaining accurate records using the company EDMS (Procore) and other systems, and ensuring that site procedures and protocols are followed. You will address administrative challenges to enhance overall productivity and effectiveness of the project’s site team. Your ability to multitask, prioritise tasks, and communicate effectively is essential to the role.

Key Responsibilities

• On boarding Support — Coordinating with and assisting the Head Office admin team in the on-boarding of new starters (which includes but is not limited to) setting up new IT equipment.
• Document Management — Filing, scanning, uploading any hardcopy documents (RAMS Sign Off sheets etc.). Promote the company’s paperless ethos and drive users to use soft copy documents.
• Procore Document Control — Ensure drawings are up to date on the system and that the project teams are working to the latest revisions. Provide ad hoc Procore training to team members. Add new starters to Procore. Scanning and filing. Generate reports of various tools (RFIs, Submittals, etc.) for the Design Manager / Site Team.
• Office Management — Promote the site office Clean & Tidy Office Space policy. Replenish printer cartridges, stationery, utensils, etc. as required.
• Administrative Support — Support the delivery of CSR and S106 commitments, including coordinating activities, tracking progress, and liaising with relevant stakeholders. Arrange travel for site team members (booking trains and hotels). Manage site meeting rooms and hot desk diary when applicable. Assist in planning and coordinating site team events. Welcome visitors and guide them to the appropriate person, office, or meeting room.
• IT and Systems Support — Support the Information Systems Manager with tasks as required.

Essential requirements

• Mandatory requirements: GCSE or equivalent (required); Site based Administrative: 2 years (required); Document control site management: 2 years (required).

Experience and knowledge

• Familiarity with EDMS systems such as Procore (training will be provided).
• Experience of capacity building, and organisational support.
• Health & Safety awareness or certifications (preferable).

Skills and abilities

• Detail-oriented with a high level of accuracy.
• Ability to assist the project team deliver O&M Manuals.
• Be comfortable and confident on site and around various site teams.
• Ability to multi-task on different projects.
• Proactive and able to work independently as well as part of a team.
• Ability to handle sensitive information (in the form of Induction sheets etc.).
• General IT skills, proficient user of Microsoft Office suite including Word, Excel, Outlook, and SharePoint.
• Excellent planning, organisational and time management skills.
• Excellent written and verbal English communication skills.
• Able to communicate complex concepts concisely to non-technical staff both in writing and verbally.
• Commitment to the mission, vision, and values of MYCO.
• Ability to read and understand drawings.
• Absolute adherence to MYCO’s policies.

Benefits

• Company events
• Company pension
• Cycle to work scheme

How to apply

APPLICATION

Please note: This role will be based in the UK. Applicants must have the right to work in the UK at the time of application. Please do not apply if this is not the case.

Employment eligibility and safeguarding disclosure

All offers of employment will be subject to 2 satisfactory references. We will request information from your previous employers. By applying, the job applicant confirms their understanding of these recruitment procedures.

No agencies please: We do not accept unsolicited CVs from Recruitment agencies or alike, nor any terms & conditions associated.