Site Administrator

Appetizer, agence Web; Bristol; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a Site Administrator to oversee administrative tasks on a major project. This role involves managing communications, document control, and supporting project teams to ensure efficiency and compliance. You will be the main point of contact for site visitors and will play a crucial role in onboarding new employees and liaising with stakeholders. This forward-thinking company values its employees and offers a supportive environment for professional growth, along with competitive benefits and a commitment to diversity and inclusion. If you thrive in a dynamic setting and have a passion for administration, this opportunity is perfect for you.

Benefits

Car allowance

Payment of annual professional membership

Contributory pensions plan up to 6%

Health Shield (Medical & Dental Cover)

34 days annual leave

Enhanced family policies

Qualifications

• Strong communication skills required for effective interaction.
• Experience with Microsoft Office is essential for documentation.

Responsibilities

• Manage administrative duties and support the Project Manager.
• Handle document control and ensure timely approvals of invoices.

Skills

Excellent communication skills

Microsoft Office (Word, Excel)

Teamwork

Administrative experience

Ability to prioritize and multi-task

Professional demeanor

Tools

Coins OA

Aconex

MSite

Job description

Outline of the role and project

We are recruiting for a Site Administrator on the Farrans Bristol Airport project. You will manage and coordinate all administrative duties, ensuring timely and accurate information for the Project Manager and site teams.

• Hours – 7.30am - 3:30pm
• Location – Bristol Airport, Short Stay Car Park, Bristol, BS48 3DY

As a Site Administrator you will be responsible for;

• Main point of contact for all visitors to site / front of house. Dealing with clients and customers in a professional and friendly manner via email and face to face and ensure all visitors are signed in and have the correct PPE. Assist with inductions on arrival.
• Carry out general office duties including ordering office supplies, PPE and consumables for site, petty cash, update all information boards on site.
• Manage delivery docket approval process, gain approval from the appropriate team members on site in a timely manner using Coins OA, keep the approved signature list up to date.
• Ensure invoices are signed and approved quickly.
• Project Superuser for the access control system, MSite. Issue registration emails to new users and monitor expiry dates for trade cards, run reports and audits.
• Document control including inputting data and uploading documents into various systems including Aconex.
• Support the Social Value Team achieving targets for the project, liaise with stakeholders and local council, employment partners and local education, produce progress reports, coordinate CCS audits.
• Manage PPE register and populate charge sheets, manage weekly plant on and off hire and assist with labour invoicing / timesheets.
• Monitoring Safety Observations, Data Entry - Inspection Sheets, Training Attendance Data, Safety Statistics. File LOLER, PUWER paperwork, Traffic Management Inspection Sheets and permits.
• Assist HR with onboarding new employees and leavers.
• Assist Learning and Development team with regards any training on site with either Farrans employees or subcontractors, contact for site Graduates and Apprentices for any queries for the L&D Team.
• Monitor the Quality Duty Chart weekly and check all tasks have been allocated to named personnel.
• Complete Waste Transfer notes, licences, and track waste, submit water meter readings and Best Practices from site (Photos). Record sub-contractor waste usage, fuel usage and goods/materials purchased, and record delivery miles of goods and materials delivered to site and record Subcontractor commuting mileage.
• The above is not an exhaustive list of duties and you may be asked to help with ad-hoc duties as requested by onsite management.

Required Skills and Experience

• Excellent communication skills - both written and verbal.
• Working knowledge in Microsoft Office packages including Word and Excel.
• Capable of working on own initiative whilst working in a team environment.
• Confident in asking questions, seeking and clarifying information and have an enthusiasm to learn new experiences and be supportive of and part of a hard-working team.
• Previous Administration experience.
• Able to prioritise, multi-task and an understanding of deadlines and working to achieve these.
• An excellent professional demeanour.

What we can offer you

Our employees are at the core of everything we do. We have an excellent internal culture which promotes ongoing learning in a diverse and inclusive environment, offering career development and training pathways.

In addition to a competitive base salary, we offer a wide range of benefits, some of the key ones being:

• Car allowance
• Payment of an annual professional membership
• Contributory pensions plan up to 6% (split contribution of 3%)
• Health Shield (Medical & Dental Cover included)
• 34 days annual leave (inclusive of bank holidays)
• Enhanced family policies

Farrans are an equal opportunities employer and are committed to creating a diverse and inclusive work environment for all.