Shutdown Coordinator

ZipRecruiter; Addlestone; On-site; GBP 40,000 - 55,000; Full time

Job summary

A leading facility management company located in Addlestone is seeking an FM Shutdown Team Coordinator. This role offers a unique opportunity to work with specialized building systems and manage a diverse range of shutdown tasks. Ideal candidates will have a strong background in facilities management, effective communication skills, and hands-on experience with CAFM systems. Join us to make a difference in a supportive and inclusive workplace.

Qualifications

• Experience managing work orders and service contracts.
• Ability to coordinate teams and tasks efficiently.
• Familiarity with compliance and regulatory requirements.

Responsibilities

• Attend shutdown planning meetings and contribute effectively.
• Record and share meeting notes accurately with stakeholders.
• Manage the scheduling of internal and external resources.

Skills

Strong background in hard FM or service & maintenance coordination

Hands-on experience managing work orders and POs

Skilled in contractor booking and coordination processes

Confident in reviewing WIP and financial documentation

Experience with CAFM or similar FM systems is essential

Job description

Job Description

Location: KT15 3NB

Hours of work: 40

Contract Type: Permanent

We're hiring an FM Shutdown Team Coordinator to join a highly specialised site in Addlestone.

Job Description

This is a rare opportunity to work in a unique environment, offering exposure to some of the most specialised and uncommon building systems in the UK.

The role provides a technically engaging workload, ideal for those seeking variety and complexity beyond typical maintenance responsibilities.

With few opportunities like this nationwide, it’s an excellent career development step in a truly distinctive setting.

Key Responsibilities

• Attend and contribute to regular shutdown planning meetings
• Accurately record and distribute meeting minutes to stakeholders
• Raise and manage work orders using the TriRiga CAFM system
• Schedule internal teams and external contractors for required tasks
• Collate and submit RAMS to the Compliance Monitoring Officer
• Coordinate materials and manage goods receipt to avoid delays
• Oversee the full shutdown process to ensure seamless execution

Professional and Personal Competencies/Qualifications

• Strong background in hard FM or service & maintenance coordination
• Hands-on experience managing work orders and POs
• Skilled in contractor booking and coordination processes
• Confident in reviewing WIP, financial documentation, and reporting
• Experience with CAFM or similar FM systems is essential

About the Company

ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. We understand every aspect of the user experience by working closely with our customers daily.

Through innovative solutions, high standards, and caring people, we help our customers achieve their goals—whether in hospitals, businesses, or airports. ISS is committed to responsible business practices and values diversity and inclusion.

We offer a challenging and exciting career in an organization that values its people. Everyone at ISS has the opportunity to develop, grow, and make a difference. #ISSGreatPeople #ISSTalent #PeopleMakePlace

ISS is proud to be a diverse and inclusive employer. We welcome applicants regardless of disability, gender reassignment, marital or civil partnership status, maternity, caste, religion, belief, age, or educational background.

We are a Disability Confident Level 2 employer, supporting inclusive hiring practices in line with the UK government’s scheme. Our commitment to inclusivity makes ISS a better, more creative, and happier place to work.