Short Courses Manager

Eton College; Clewer Village; On-site; GBP 30,000 - 45,000; Full time

Job summary

A prestigious educational institution in Clewer Village is seeking a Short Courses Manager to oversee the delivery of its Short Course Programme. The role involves managing logistics, ensuring safeguarding standards, and maintaining strong partner relationships. The ideal candidate will have previous educational experience, strong organisational skills, and a collaborative team spirit. This position offers a range of benefits, including pension contributions and access to sports facilities.

Benefits

Employer pension contribution of 11%

Employee Assistance Programme

Enhanced Maternity / Paternity scheme

Cycle to work scheme

Subsidised lunches during term time

Discounted access to sport and leisure facilities

Qualifications

• Previous experience in a similar role in an educational establishment.
• Knowledge and demonstrable experience of safeguarding.
• Strong communication and teamwork skills.
• Highly organised with the ability to prioritise multiple tasks.
• Excellent written and verbal communication skills.

Responsibilities

• Manage the day-to-day planning and delivery of the Short Course Programme.
• Serve as a Deputy Designated Safeguarding Lead.
• Coordinate partner communications and programme logistics.
• Maintain accurate records of student information.
• Ensure compliance with health and safety standards.

Skills

Safeguarding procedures

Communication skills

Organisational skills

Teamwork

Microsoft Office

Attention to detail

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

The Short Courses Manager plays a key role within the Commercial Department, overseeing the smooth delivery of Eton's Short Course Programme and supporting the use of the College's extensive facilities by external partners. This role is responsible for ensuring that all Short Courses are delivered to the highest standards, while also contributing to the College's charitable mission. By coordinating logistics and supporting commercial activities, the Short Courses Manager helps create exceptional learning experiences for participants and maximises the value of the College's estate.

Responsibilities

• Alongside the Head of Short Courses, manage the day‑to‑day planning and delivery of the Short Course Programme, including staffing, boarding, catering, travel logistics and pastoral activities, to ensure smooth operations and a positive participant experience.
• Serve as a Deputy Designated Safeguarding Lead for both residency and non‑residency courses, ensuring a robust safeguarding framework that prioritises the safety and well‑being of students and staff.
• Assist with partner communications and programme coordination to maintain strong relationships.
• Coordinate the planning and distribution of detailed schedules for all Short Courses.
• Work with the Dorney Lake team to support recruitment and allocation processes for Rowing Course participants.
• Support HR processes by assisting with the recruitment, onboarding, and scheduling of short course staff.
• Liaise with IT to ensure technology needs are met for both students and staff.
• Liaise with partner schools involved in partnership courses during the application and enrolment process, ensuring efficient communication and accurate student data.
• Maintain accurate and up‑to‑date records of student information for all courses, including post‑course impact assessments.
• Alongside the Head of Short Courses and Lettings, serve as a key point of contact during the Short Course programme, providing 24/7 support for any issues related to students, buildings, safety, or other operational concerns.
• Help ensure compliance with health and safety standards.
• Assist in the development and delivery of detailed staff briefing materials for all short course activities to ensure consistent and effective programme execution.
• Oversee student room allocations in boarding houses and coordinate with the Catering Department to ensure smooth service during the course period.
• Assist in the management of financial reconciliations, including petty cash, at the conclusion of the short course programmes.

EEO Statement

• Have a good understanding of safeguarding procedures, given all positions at Eton are classed as 'regulated activity';
• Demonstrate a commitment to safeguarding and promoting the welfare of children. This includes but is not limited to completing safeguarding training as required and ensuring any safeguarding updates issued by the College are read and understood;
• Understand and comply with procedures and legislation relating to confidentiality;
• Display a commitment to and promotion of equality, diversity, and inclusion.

Qualifications

• Previous experience in a similar role in an educational establishment;
• Knowledge and demonstrable experience of safeguarding;
• A passion for educational events and hands‑on delivery—someone who thrives in a role that balances desk‑based coordination with active, on‑the‑ground Short Course management. Strong communication and teamwork skills are essential, as you’ll collaborate closely with colleagues and stakeholders while switching seamlessly between planning and execution;
• Intermediate level experience in Microsoft Office, particularly Outlook, Word, and Excel;
• Demonstrable experience of recruitment and onboarding;
• Highly organised with the ability to prioritise multiple tasks in order to meet deadlines;
Excellent organisational skills with strong attention to detail and accuracy;
• The ability to maintain confidentiality, discretion, and professionalism at all times;
• Excellent written and verbal communication skills, with the confidence to interact with colleagues, parents, and students;
• Friendly and courteous telephone manner;
• The flexibility to work as part of a team, as well as possessing a sense of self‑motivation to use own initiative at all times;
• Previous experience of working in a Short Courses environment;
• A positive 'can‑do' attitude;
• A flexible approach to work.

Benefits

Eton College offers a wide range of benefits, including an 11% employer contribution to your pension (with 4.9% employee contribution), Employee Assistance Programme, enhanced Maternity / Paternity scheme, a cycle to work scheme, subsidised lunches during term time, free or heavily discounted access to the College's sport and leisure facilities and discounts at local retailers and businesses.