Shop Development Administration Team Leader

Greggs Plc; North East; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading bakery chain is seeking a dedicated professional to manage the workflow of shopfitting orders and maintain high levels of accuracy in a fast-paced environment. The ideal candidate will have experience in team leadership, strong IT skills, and the ability to build positive relationships across teams. This full-time role offers various employee benefits, including discounts and career development opportunities.

Benefits

21 days annual leave

Colleague discount up to 50%

Paid breaks

Free hot drinks during shifts

Profit share scheme

Career progression opportunities

Employee Assistance Programme

Qualifications

• Experience in managing workflow and orders.
• Ability to work under pressure and multi-task.
• Strong team player capable of building relationships.

Responsibilities

• Manage shopfitting order workflows and maintain accurate records.
• Liaise with teams to resolve issues and maintain communication.
• Produce weekly reports and attend regional meetings.

Skills

Computer literate in SAP 4

Leading a team

Attention to detail

Multi-tasking

Planning and organizing

Communication skills

Tools

SAP 4

Microsoft 365

SharePoint

Excel

PowerPoint

Job description

What you\'ll do

This is a full-time role (35 hours per week); however flexibility in this will be considered. The base location for this role is Innovate House.

• Manage the workflow of shopfitting orders, ensuring costs are signed off and WBS raised, orders placed and any queries dealt with in a timely manner
• Produce weekly report on order status
• Manage relationships with the Purchasing Team / Suppliers on a daily basis ensuring any issues are dealt with and communicated
• Liaise with SAP4 Team on any issues that arise with the system
• Liaise with AP Team on any invoice queries
• Attend the weekly regional meetings and provide feedback / raise items where appropriate to ensure all stakeholders are kept up to date
• Manage the Shopfitting Folder Structure ensuring folders are set up for each Shopfitting Project in a timely manner and all relevant documentation is filed correctly
• Ensure Orders are receipted once the shop is open and confirm with Project Manager, Cost & Contracts Manager and Compliance Manager when the final 10% can be signed off
• Work to tight and challenging deadlines aligned to the shopfitting process and ensure a target of 100% accuracy rate on all orders
• Work with Shopfitting Programme Support Manager on monthly update calls for the team

About you

• You will fit right into this role if you can demonstrate: Computer literate in SAP 4, SharePoint, Word, Excel and PowerPoint
• Experience in leading a team
• You are a strong team player, able to build good working relationships at all levels
• High levels of accuracy and attention to detail
• Experience of, and the ability to multi-task and work with multiple priorities calmly and at pace
• Strong skills in planning, prioritising, and organising
• Excellent written and verbal communication skills
• Multi-tasking and working with multiple priorities at pace, delivering results within tight timescales
• IT skills including Microsoft 365; SharePoint, Word, Excel, Outlook, PowerPoint, and Teams
• You are self-motivated with the ability to work under pressure and using own initiative
• Enjoy being part of a hard-working team, sharing the same end goal, and celebrating results together
• Are supportive of an inclusive culture - recognising and valuing that difference is good
• Want to develop and are ready to work alongside some great people and have lots of fun on your Greggs journey

About Greggs

Here at Greggs, we love what we do, and we have fun! What makes Greggs so special is our culture - the way we are, the way we behave and the way we support each other. We\'re hard-working, but above all else we\'re family; and it doesn\'t matter who you are, where you\'re from or what your favourite bake is, we\'d love you to join us! We want everyone to feel welcome at Greggs and our colleagues to be able to be themselves at work, whatever their background, preferences, or views.

Benefits

• 21 days (4.2 weeks) annual leave, pro-rated, increasing with service, plus bank holidays and 1 additional floating day
• Colleague discount, up to 50% off our own-produced products
• Paid breaks
• Free hot drinks while on a shift break
• Profit share: 10% of our profits distributed to colleagues with at least 6 months service each year
• Share save schemes to buy discounted Greggs shares
• Career progression and learning and development
• Employee Assistance Programme; a free, confidential helpline for financial, relationship, work-related and wellbeing issues, 24/7, including a wellbeing mobile app
• Perks and savings, such as digital gift card discounts, online cashback, in-store and online coupons and lifestyle offers