SHEQ System Administrator

Invictus Group; City Of London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading compliance and management consultancy in the City of London seeks an experienced professional to provide proactive administrative and compliance services. This role involves managing ISO standards, conducting audits, and maintaining system records. Ideal candidates will have at least 3 years of experience in a similar position and strong organization and communication skills. This opportunity offers dynamic challenges within a professional environment.

Qualifications

• Minimum of 3 years' experience in a similar role.
• Experience with ISO standards: 9001, 14001, 45001, 27001, 50001.

Responsibilities

• Act as representative for business integrated management systems.
• Manage internal and external audit schedules.
• Conduct site visits to audit logbooks and records.

Skills

Excellent written communication skills

Strong organisation skills

Proactive and results-driven

IT literate with Microsoft Office

Job description

The purpose of this role is to provide proactive, professional administrative and compliance services to assist and complement the SHEQ team.

Responsibilities

• Act as the representative for the business integrated management systems covering ISO9001, ISO14001, ISO 50001, ISO 27001 & ISO45001.
• Maintain and control the IMS systems.
• Raising and management of non-conformance reports.
• Provide support to devise corrective and preventative actions.
• Manage documentation revision and generation in compliance change management and document control processes.
• Manage internal and external audit schedules.
• Maintain system records required to meet ISO standards.
• Ongoing liaison with certification bodies and external contractors.
• Maintenance of external compliance, memberships and PQQ systems including Safe Contractor, Avetta and others.
• Maintenance of the company legal and risk registers.
• Maintenance of sub contractor vetting database.
• Updating company business continuity plan.
• Conduct site visits to audit logbooks and site records.
• Auditing internal systems to ensure quality data control.
• General administration tasks to include raising POs, ordering stationary, scanning, data input, organising meetings, note taking, arranging training.

Essential skills

• Excellent written and verbal communication skills
• Strong organisation and problem-solving skills.
• Proactive and results-driven with a focus on continuous improvement.
• IT literate and competent with using Microsoft Office packages, such as Word and Excel.
• Minimum of 3 years' experience in a similar role
• Experience of maintaining or improving standards BSI Standards, with experience in ISO 9001, 14001, 45001, 27001 and 50001

Desirable

• Experience of conducting audits and ensuring compliance with standards.
• Auditing qualification