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Shared Lives Co-ordinator Leeds - Part-time

St Anne's Community Services

Leeds

On-site

GBP 20,000 - 25,000

Part time

4 days ago

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Job summary

A leading non-profit organization in Leeds is seeking a part-time Shared Lives Co-ordinator to enhance their administrative operations. This role involves supporting the Shared Lives scheme by providing crucial organizational and communication support, ensuring its smooth running and effective service to clients with learning disabilities.

Benefits

20 to 25 days' annual leave pro rata

Eligibility for Group Personal Pension Scheme

Employee Assistance Programme

Staff Discount Scheme

Continuous training and career development opportunities

Flexible working opportunities upon successful completion of probation

Free car parking at most services

Free life assurance cover

Qualifications

Experience of Microsoft Office packages, including advanced Excel functions.
A background in People Administrative processes or transferable administrative experience.

Responsibilities

Providing administrative support to Service Manager and Shared Lives Leads.
Processing carer payments and maintaining Excel databases.
Setting up and managing the scheme's social media platforms.

Skills

Organizational skills

Communication

Customer service

Attention to detail

Proficiency in Microsoft Office

Shared Lives Co-ordinator Leeds - Part-time

Join to apply for the Shared Lives Co-ordinator Leeds - Part-time role at St Anne's Community Services

Shared Lives Co-ordinator Leeds - Part-time

3 days ago Be among the first 25 applicants

Join to apply for the Shared Lives Co-ordinator Leeds - Part-time role at St Anne's Community Services

Job Overview

We are looking for a committed individual to provide an efficient and effective administrative service at our Shared Lives scheme in Leeds.

Job Overview

We are looking for a committed individual to provide an efficient and effective administrative service at our Shared Lives scheme in Leeds.

Shared Lives is at the forefront of current thinking in social care. St Anne’s Shared Lives is a well-established and high quality service which recruits carers who offer an ‘ordinary’ home in the community to adults with a learning disability.

We’re Seeking Someone Who Is:

Highly organised with excellent attention to detail
Proficient in Microsoft Office, especially Excel
Skilled in communication and customer service
Confident with numbers and written communication

Employee benefits include a minimum of 20 days’ annual leave pro rata and eligibility to join our Group Personal Pension Scheme, Employee Assistance Programme and Staff Discount Scheme.

To apply for this post

Closing Date: 20.06.25

Interview Date: 25.06.25

Main duties of the job

What You’ll Do

As a Co-ordinator, you will play a key role in supporting the smooth running of the scheme. Your responsibilities will include:

Providing administrative support to the Service Manager and Shared Lives Leads, including typing and minute-taking
Setting up and managing the scheme’s social media platforms
Processing carer payments, maintaining Excel databases and invoicing
Designing and publishing quarterly newsletters
Creating and maintaining electronic filing systems
Managing the carer training database
Liaising with internal and external stakeholders at all levels
Facilitating the scheme’s panel meetings

Working for our organisation

St. Anne's wants to reward its permanent employees for their hard work. Employee benefits include;

Rising 20 to 25 days plus statutory bank holidays
24 Hour Employee Assistance Programme
Continuous opportunities for ongoing training and career development
Cycle To Work scheme
Refer A Friend recruitment initiative
Flexible working opportunities (where applicable) upon successful completion of probation period
Group Personal Pension Scheme
Discounted income protection scheme
Free car parking at most services
Free life assurance cover

Detailed Job Description And Main Responsibilities

Process and balance all Shared Lives Carer payments.
Prepare and process invoices for external agencies.
Prepare regular statistical reports using Excel.
To set up and administer the schemes Social media platforms
Liaise with other departments to assist with queries.
Prepare new carer and client files, both physical and on the computer system.
Type letters and reports, and prepare presentation and training documents, as required by the service.
In liaison with the Scheme Manager arrange and prepare for Panel meetings including liaison with and file preparation for Panel members, minute taking and other Panel administrative duties.
To deal with telephone enquiries, accurately recording any messages.
To assist in the production, using Publisher, of Shared Lives marketing materials, liaising with Scheme Manager and Marketing Officer respectively.
In liaison with the Scheme Manager, to arrange regular Shared Lives events, such as the Panel meetings and carer and client groups. Assist with the organisation of meetings, including taking of minutes and dealing with associated administration as required.
Awareness of Health and Safety policies and responsibility for adopting safe working practices to protect yourself, your colleagues and people visiting the organisation.
Assessing and identifying with your manager any risks involved at work and in taking appropriate action to manage the risk involved.
Communicating effectively within the workplace, the team and the organisation.
Responsible for identifying and meeting personal development and training needs jointly with your manager based on service objectives.
Responsible for contributing to the successful future development of St Anne’s.
Ensuring that as an individual, and as part of a team, resources are used appropriately and that all necessary steps are taken to avoid (fuel energy) waste.
To be able to communicate effectively and at all levels both internally and externally, in writing and verbally.
To participate in, and adopt a positive approach to, regular Personal Development Review, an annual Staff Development Review, and Team Meetings
Be receptive to new ideas and working practices and to play an active role in implementing new methods where doing so contributes to the department’s efficiency and effectiveness.

Person specification

Experience

Essential criteria

Experience of Microsoft Office packages, including Word, Outlook, Excel and ability to use more advanced functions

Desirable criteria

The experience to deliver the role, with or without qualifications, applying people policies and processes in a large, complex organisation.

Experience

Essential criteria

A background in People Administrative processes or an ability to transfer previous administrative experience

St. Anne’s is working to actively promote equality, diversity and inclusion.

We want people from underrepresented groups such as disabled, black and ethnic minority, Lesbian, Gay, Bi, Trans, and non-binary (LGBTQ+) communities to apply for all our roles.

St. Anne's is a Disability Confident employer. We are actively working to recruit and retain people with disabilities and long-term health conditions into our work force. If you are an applicant who has a disability, you will be offered an interview if you meet the essential criteria for the job. Please contact recruitment on 0113 243 5151 opt 3 if you require any reasonable adjustments.

Employer certification / accreditation badges

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Shared Lives Coordinator (PDF, 200.6KB)

Apply online now

Further details / informal visits contact

Name Jonathan Hainsworth Job title Shared Lives Manager Email address jonathan.hainsworth@st-annes.org.uk

Seniority level

Seniority level
Entry level

Employment type

Employment type
Part-time

Job function

Job function
Other
Industries
Non-profit Organizations

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