Service Administrator

TSG Group; Hamilton; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading energy solutions provider in Scotland is seeking a highly organized Service Administrator. The successful candidate will manage administrative tasks, schedule engineers, and prepare quotes while ensuring compliance with Service Level Agreements. Candidates should be proficient in Microsoft Office, possess strong communication skills, and have experience in an administrative role. Join a supportive and diverse work environment.

Benefits

Death in service insurance

Health and wellness benefits

Friendly and supportive work environment

Qualifications

• Experience in office administration or related fields is a plus.
• Familiarity with scheduling and logging systems is an advantage.

Responsibilities

• Provide administrative support to management and the helpdesk team.
• Log and track reactive PPM and quoted works.
• Schedule and coordinate engineers' tasks and assignments.
• Liaise with colleagues, clients, and subcontractors to ensure smooth operations.
• Prepare detailed and accurate quotes for clients.
• Monitor and ensure compliance with SLAs and KPIs.

Skills

Proficiency in computer literacy

Excellent organizational skills

Strong communication skills

Ability to work as part of a team

Reliable and dependable

Ability to multitask

Experience in a helpdesk or administrative role

Education

High school diploma or equivalent

Tools

Microsoft Office products (Word, Excel, Outlook)

Job description

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TSG UK provides a comprehensive range of solutions to our customers in the energy retail, commercial fleet and transport industries across the UK. Our customers benefit from full turnkey solutions, encompassing design, construction, product supply, installation, project management, service and maintenance. Through seven key business lines, we are firmly established as one of the largest suppliers of forecourt equipment and custom signage, electrical installations and new energy solutions.

About the Role:

We are seeking a highly organized and reliable Service Administrator to join our dynamic team. The successful candidate will provide administrative support to management, log reactive planned preventive maintenance (PPM) and quoted works, schedule engineers, and liaise with colleagues, clients, and subcontractors. You will also be responsible for preparing quotes, costing, and invoicing works, ensuring that Service Level Agreements (SLAs) and Key Performance Indicators (KPIs) are met.

PLEASE NOTE - this is not an IT Support Role

Key Responsibilities:

• Provide administrative support to management and the helpdesk team.
• Log and track reactive PPM and quoted works.
• Schedule and coordinate engineers' tasks and assignments.
• Liaise with colleagues, clients, and subcontractors to ensure smooth operations.
• Prepare detailed and accurate quotes for clients.
• Cost and invoice works in a timely manner.
• Monitor and ensure compliance with SLAs and KPIs.
• Maintain and update records and databases accurately.
• Handle incoming calls and emails related to helpdesk support.
• Assist in the preparation of reports and documentation as needed.
• Contribute to a positive team environment and collaborate effectively with team members.

Skills and Abilities Required:

• Proficiency in computer literacy, including familiarity with Microsoft Office products (Word, Excel, Outlook, etc.).
• Excellent organizational skills and attention to detail.
• Strong communication skills, both written and verbal.
• Ability to work well as part of a team and independently.
• Reliable and dependable with a strong work ethic.
• Ability to multitask and manage time effectively.
• Experience in a helpdesk or administrative role is preferred.
• Familiarity with scheduling and logging systems is an advantage.

Qualifications:

• High school diploma or equivalent; additional qualifications in office administration or related fields are a plus.
• Previous experience in a similar role is advantageous.
• Death in service insurance
• Health and wellness benefits
• Friendly and supportive work environment

Hours of work: 37.5 hours per week

Please note we are unable to offer sponsorship for this role

Diversity, Equity and Inclusion, our commitment:

TSG UK is an equal opportunity employer. We are committed to the equal treatment of all current and prospective employees and do not condone discrimination based on age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership.

We recognise the value that a diverse and inclusive workforce brings, and we strongly encourage suitably qualified applicants from a wide range of backgrounds to join us at TSG UK.