Senior Trial Administrator- Haematology Trials Unit

The Methodist Church in Britain; Packmoor; On-site; GBP 34,000 - 52,000; Full time

Job summary

Oxford University Hospitals NHS Foundation Trust seeks a Senior Trial Administrator for the Haematology Trials Unit to manage trial documentation from set-up to close-out and to oversee the monthly Trial Steering Committee. The role works closely with consultants, research nurses and external partners.

You will line-manage the Trial Administrator, contribute to QMS improvements, ensure data quality and compliance with UK GCP, ethical and regulatory standards, and support sponsors and regulatory

Qualifications

• Graduate degree in biological sciences or related discipline.
• GCP training and ongoing professional development.

Responsibilities

• Maintain study documentation across the trial lifecycle, including amendments and archiving.
• Administer the monthly Trial Steering Committee, including agendas and minutes.
• Lead set-up activities for haematology trials, ensuring GCP and regulatory compliance.
• Line manage the Trial Administrator and allocate workloads.
• Support oversight and improvement of QMS processes and CAPA tracking.
• Ensure accurate data reporting and tracking through trial databases.

Skills

GCP

Regulatory knowledge

Documentation management

Communication

Project coordination

Data governance

MS Office

Education

Biological sciences degree

Tools

MS Office

Trial management systems

Job description

This two-year Senior Trial Administrator post sits in the Haematology Trials Unit at Oxford University Hospitals NHS Foundation Trust. Oversight covers trial paperwork from set-up to closeout, the monthly Trial Steering Committee meetings and the quality management system. The post line manages a Trial Administrator and is the senior point of contact for consultants, research nurses and external partners. A science degree, Good Clinical Practice training and substantial trial administration experience are essential.

What the job involves

• Maintain study documentation across the trial lifecycle, including amendments, annual reports, monitoring follow-up, close-out and archiving
• Keep an accurate database of HTU trials, tracking approval, slot, first-visit, recruitment and closure timelines
• Administer the monthly HTU Trial Steering Committee, including agendas, quorum, minutes and action follow-up
• Support oversight and improvement of QMS processes, including controlled documents, protocols, training records and CAPA tracking
• Ensure accurate data reporting and document tracking through trial databases and central trackers
• Maintain inventories, dashboards and oversight tools for operational performance reporting
• Handle confidential and sensitive information under information governance standards
• Lead set-up activities for haematology trials, ensuring compliance with UK GCP, regulatory requirements, OUH policies and sponsor expectations
• Manage several studies of varying complexity across the full lifecycle, including setup, amendment, maintenance and closeout
• Support reporting obligations to sponsors and regulatory bodies
• Act as senior point of contact for consultants, research nurses, data teams and external partners
• Line manage the Trial Administrator, allocating workloads, supporting staff development and ensuring quality of administrative work

Qualifications

• Graduate degree in biological sciences or a related scientific discipline
• Good Clinical Practice training and further relevant professional development

Experience

• Substantial experience in clinical research administration
• Significant experience administering clinical trials, including set-up, document management, amendments and site file oversight
• Experience supporting or coordinating complex or multi-centre studies
• Experience working with QMS processes such as SOP updates, CAPA tracking and audit preparation

Skills & knowledge

• Strong working knowledge of GCP, UK clinical research governance, ethics and regulatory processes such as IRAS and MHRA notifications
• Excellent written and verbal communication, including high-quality reports and formal correspondence
• Strong organisational skills, prioritising complex workloads and meeting deadlines
• High accuracy and attention to detail across administrative work
• Proficient IT skills in MS Office, document control tools and trial management systems
• Works autonomously and collaboratively within multidisciplinary teams

Nice to have

• Further or higher education in a relevant discipline such as life sciences or health research
• Formal training in research governance or project administration
• Experience in haematology or oncology research settings
• Experience liaising with external partners such as industry sponsors or CROs
• Minute-taking for senior-level committees
• Tracking trial progress and producing dashboards or performance metrics