Senior Trade Mark Legal Assistant

JR United Kingdom; London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A leading European IP law firm in London seeks a Senior Trade Mark Legal Assistant to support Fee Earners in IP administration. The successful candidate will manage trade mark applications, liaise with clients, and uphold high standards in documentation. This role offers a competitive salary, performance-related bonuses, and a hybrid working arrangement.

Benefits

Performance-related bonus

Comprehensive benefits package

Hybrid working scheme (2 days remote)

Qualifications

• Minimum 4 years IP / Trade Mark administration experience.
• Good working knowledge of relevant filing platforms.
• Strong literacy skills and detail-oriented.

Responsibilities

• Liaising with clients and managing IP documentation.
• Handling trade mark applications and correspondence.
• Coordinating with Fee Earners and managing diaries.

Skills

Communication

Attention to Detail

Organizational Skills

Time Management

Education

CITMA Qualification

Tools

Word

Excel

DMS

Inprotech

Job description

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Senior Trade Mark Legal Assistant, london

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Client:

IP Support, The Law Support Group

Location:

london, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

2

Posted:

06.06.2025

Expiry Date:

21.07.2025

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Job Description:

We are recruiting a fantastic opportunity for an experienced Senior Trade Mark Legal Assistant to work for our client, a leading European IP law firm based in the City.

As a Senior IP Legal Assistant at the firm you will be required to support Fee Earners in key areas and be delegated tasks which will include:

• Liaising directly with clients and foreign agents and handling all queries
• Filing and recording of assignments and other name/address changes.
• Obtaining and managing owner/applicant signatures, notarisation and legalisation of documents.

In addition your duties will include:

• Handling and co-ordinating trade mark applications.
• Produce high quality, accurate correspondence (email and letters) to clients, agents and patent/trade mark offices (PTOs). These may be standard documents from templates, or amended versions of these, modified as directed through dictation or written instructions from Fee Earners.
• Check and manage your own and Fee Earner’s diary and reminder systems on a daily basis, helping ensure deadlines and key dates are known and action prioritised and taken in advance.
• Conduct regular meetings with Fee Earners to review what actions are outstanding and plan and prioritise both your own and the Fee Earner’s work.
• Maintain Case and Client Files within the Document Management System (DMS)
• Compile/draft official forms, such as those submitted to PTOs.
• Manage own and Fee Earner WIP, by producing Invoice Requests and reviewing/amending draft invoices.
• Take an active role in documenting key processes and keep documented processes current.
• Double checking work processed by others.
• Support and input into project work, including business change and systems projects.
• Monitor and manage email Inboxes – including shared Inboxes, Fee Earner Inboxes, and secure document exchange portals (as used by several clients).
• Prepare cost estimates and forecasts.
• Prepare and check client portfolio reports and once checked, forward to clients.
• Handle enquiries from clients and foreign agents.
• Ensuring details on the CRM system are maintained accurately.

In addition as a senior member of the team, you will be expected to act as a role model assisting in team motivation and mentoring.

To make a successful application you will have

• A minimum of 4 years previous IP / Trade Mark administration experience
• Clear understanding of the trade mark cycle, plus management of formalities requirements.
• Have good working knowledge of Word, Excel, online filing/document submission platforms across relevant IPOs, Outlook, DMS and Inprotech.
• Ideally be CITMA qualified
• Have strong literacy skills and a good eye for detail
• Be able to work under pressure and meet tight deadlines calmly and efficiently
• Have excellent communication skills to liaise confidently with fee earners, clients and all other members of the firm

In return the firm are offering a fantastic and very competitive salary, plus performance related bonus. Plus full comprehensive benefits and a hybrid working scheme allowing for 2 days per week working from home