Senior Shipping & Logistics Coordinator, FMCG beauty (REF1259)

I Love My Job Ltd.; London; On-site; GBP 35,000 - 45,000; Full time

Job summary

Join a global beauty brand as a Senior Shipping & Logistics Coordinator. This role involves the entire shipping process, from placing orders with suppliers to ensuring timely delivery of goods. You will need a strong understanding of international shipping and a minimum of 5 years' experience in logistics, along with excellent organizational and communication skills.

Qualifications

• Minimum 5 years’ experience in shipping or logistics for a product-based company.
• Strong understanding of international shipping processes and documentation.
• Confident working with freight forwarders.

Responsibilities

• Managing end-to-end shipping processes and supplier orders.
• Coordinating global shipments and ensuring timely delivery.
• Preparing shipment documentation and managing ERP entries.

Skills

Attention to detail

Organizational skills

Strong communication skills

Tools

ERP systems

Excel

MS Office

Job description

• Up to £45,000 (negotiable)
• North London / Hertfordshire

Join a global beauty brand as a Senior Shipping & Logistics Coordinator. This well-established company, known for supplying design-led, commercial beauty products to international retailers, is seeking a proactive logistics professional to take ownership of the end-to-end shipping process. In this hands-on role, you’ll be responsible for placing accurate supplier orders, ensuring all pricing and contracts are confirmed, and overseeing the smooth, timely, and cost-effective movement of goods.

Key responsibilities will include:

• Placing orders with factories and ensuring prices and delivery terms are signed off and documented
• Coordinating global shipments from factories / suppliers, ensuring accurate and timely delivery of stock
• Reviewing and approving PI’s, coordinating with relevant teams for delivery timelines
• Preparing and managing shipment documentation, including commercial invoices, bills of lading, and GRNs
• Booking deliveries into the ERP system and communicating stock availability internally
• Liaising with account managers to coordinate FOB shipments and communicate with customers on delivery schedules
• Working closely with the warehouse to manage incoming stock and ensure efficient product flow
• Negotiating with freight partners to secure competitive rates to optimise shipping costs
• Analysing performance of shipping partners and suppliers, feeding back insights through internal KPIs
• Running weekly cross functional shipping meetings, updating on orders/delivery timelines
• Supporting the wider product team, contributing ideas to improve supply chain efficiency
• Handling client communications where necessary, providing updates on delivery status and resolving shortfalls

What we’re looking for:

• Minimum 5 years’ experience in a shipping, logistics – must have worked in house for a product-based company/brand as opposed to a shipping company or freight forwarder
• Strong understanding of international shipping processes and documentation
• Confident working with freight forwarders, especially for shipments from the Far East
• Experience working with tariffs and commodity codes
• Excellent attention to detail, strong organisational skills and a self-starter who can work independently and spot process improvements
• Strong communication skills and the ability to collaborate across departments
• Experience using ERP systems and confident in Excel and MS Office
• Purchasing experience (order placement) is a bonus

Diversity & Inclusion:ILMJ values diversity, equality and inclusion and encourages applicants from all backgrounds and identities.