Senior SHARE Project Administrator

TN United Kingdom; Dundee; On-site; GBP 30,000 - 50,000; Full time

Job summary

An exciting opportunity awaits at a prestigious institution in Dundee for a Senior Project Administrator. This role involves supporting the National SHARE Programme Manager and ensuring that project milestones are met. You will engage with key stakeholders, organize meetings, and manage administrative processes within a dynamic team. With a focus on building a volunteer register for health research, you will contribute to a significant initiative that impacts the community. Join a forward-thinking organization that values professional development and work-life balance, offering a supportive and inclusive environment for all staff.

Benefits

42 days annual leave

Access to professional development courses

Work Life Balance policies

Staff support networks

Membership of Athena SWAN

Full range of disability services

Qualifications

• Excellent communication and organizational skills are essential.
• HNC/HND level education or equivalent experience required.

Responsibilities

• Organize meetings and assist with project management.
• Act as first point of contact for the SHARE project.
• Supervise Administrative Assistant posts.

Skills

Communication Skills

Organizational Skills

Interpersonal Skills

Problem-Solving

Initiative

Education

HNC/HND in relevant subject area

Equivalent work experience

Job description

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Senior SHARE Project Administrator, Dundee

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Client:

University of Dundee

Location:

Dundee, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

2e3818ec5f5d

Job Views:

4

Posted:

02.05.2025

Expiry Date:

16.06.2025

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Job Description:

We are recruiting for a Senior Project Administrator within our Division of Population Health and Genomics at the School of Medicine, to support the National SHARE Programme Manager and wider SHARE team. You will play an active role in managing and maintaining administrative processes for the general SHARE office as well as providing comprehensive support to ensure all project milestones are met. This is a fixed-term appointment until 31st March 2026 (possibility of extension).

This is a rare opportunity to join an exciting initiative funded by the Chief Scientist Office at the Scottish Government and asset of NHS Research Scotland. The aim of SHARE is to build a volunteer register of up to 1 million residents in Scotland (currently over 300,000) who have expressed an interest in being contacted about health research.

Based in Ninewells Hospital, one of Europe's largest teaching hospitals, the School of Medicine provides outstanding medical education and training supported by world class research facilities.

Your priorities will include:

• Organise meetings, take minutes, prepare relevant papers.
• Assist with all aspects of project management to ensure milestones are met.
• Act as first point of contact for the SHARE project liaising with key stakeholders, board members and funders.
• Recruit participants to the SHARE register in outpatient clinics and seek to promote SHARE at every opportunity.
• Provide induction guidance to new staff members, provide training where necessary (on and off-site).
• Responsibility for administration of all finance related activities across the project, produce reports to Programme Manager.
• Supervision of Administrative Assistant posts.

Who we're looking for:

• Excellent communication, organisational, administrative and interpersonal skills.
• Highly motivated team player with ability to problem-solve and use own initiative.
• Display a positive and enthusiastic demeanour, personal qualities of flexibility and reliability.
• Exercise high levels of discretion and confidentiality.
• Educated to HNC/HND level in appropriate subject area or equivalent work experience.

This role does not meet the minimum requirements set by the UKVI to enable sponsorship of migrant workers. Further information can be found at: https://uod.ac.uk/2qUx1RR.

For further information about this position please contact Mrs Shobna Vasishta at [emailprotected] or call on 01382 383230.

To find out more about SHARE please visit www.registerforshare.org.

At the University we benefit from having access to a range of personal and professional development courses and training opportunities. We enjoy 42 days annual leave per year, and are supported by a range of Work Life Balance policies, staff support networks for BME, Disabled and LGBT staff, membership of Athena SWAN, the ECU Race Charter and Stonewall as well as a full range of disability services which all create an enjoyable and inclusive place to work. It is the diversity of our staff and students that make the University of Dundee an enjoyable place to work.