Senior School Office Manager & Headteacher PA

Shorefields; Chelmsford; Hybrid; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Training and development

Supportive school community

LGPS pension scheme

Job summary

Writtle Schools in Essex seeks an experienced Office Manager & PA to the Headteacher. You will lead the school office operations, supervise staff and manage confidential workforce information in a fast-paced environment.

The role combines office management, workforce administration and safeguarding responsibilities, with a focus on high-quality administration and excellent customer service across the Trust’s schools.

Qualifications

• Experience in a busy school office or similar administrative environment.
• Experience handling workforce administration and confidential information.
• Excellent organisational skills and meticulous attention to detail.
• Ability to prioritise competing demands and work under pressure.
• Strong communication and interpersonal skills.
• Confident in using Microsoft Office/Google and school information systems.
• Ability to lead, motivate and support a team.
• Commitment to safeguarding and professional integrity.

Responsibilities

• Lead and manage the day-to-day operation of the school office.
• Supervise and support administrative staff, ensuring high standards of service.
• Act as Personal Assistant to the Headteacher, managing correspondence, meetings and confidential matters.
• Maintain workforce records and support recruitment, induction, probation, and absence reporting.
• Ensure workforce compliance documentation, including the SCR, is accurate and up to date.
• Coordinate workforce data returns, including the School Workforce Census.
• Liaise with staff, parents, governors, LA representatives and external agencies.
• Support the smooth running of school events and administrative functions.

Skills

School administration

Workforce administration

Confidential information

Organisational skills

Communication skills

Microsoft Office

Google Workspace

School information systems

Team leadership

Customer service

Tools

Microsoft Office

Google Workspace

School information systems

Job description

Writtle Schools in Essex seeks an experienced Office Manager & PA to the Headteacher. You will lead the school office operations, supervise staff and manage confidential workforce information in a fast-paced environment.

The role combines office management, workforce administration and safeguarding responsibilities, with a focus on high-quality administration and excellent customer service across the Trust’s schools.