Senior Safeguarding Administrator

The Church of England; Leeds; On-site; GBP 30,000 - 38,000; Full time

Job summary

The Church of England in Leeds seeks a Senior Safeguarding Administrator to provide essential admin support to the Bishop of Leeds and the safeguarding team, handling communications, queries, and PTO/OPTO paperwork.

The role covers coordinating between the Bishop's office and the diocesan safeguarding office, developing clear clergy file processes, and streamlining the Permission to Officiate workflow, with flexible travel between Leeds sites.

Qualifications

• Excellent IT skills are essential, along with strong communication abilities, both written and verbal.
• The ability to innovate, initiate, and maintain effective administrative procedures is crucial.
• Experience in administrative roles and a relevant business administration qualification are required.
• Prior knowledge or experience in a safeguarding setting is desirable.
• Sensitivity to different cultures, traditions, and activities within the Diocese's parishes is essential.
• A flexible work approach and the ability to work collaboratively as part of a small team is key.
• The capacity to relate to a wide range of people and organizations is important.
• The ability to ensure personal and professional development is valued.
• Trustworthiness in managing sensitive data with discretion and integrity is a must.
• An empathetic understanding of the Church of England's faith and mission, as well as a commitment to reflecting Diocesan values, is essential.

Responsibilities

• Provide administrative support to the Bishop of Leeds and Safeguarding team, including emails, letters, queries, and PTO/OPTO paperwork.
• Ensure safeguarding processes are robust and aligned with published guidance.
• Facilitate collaboration between the Bishop's office and the diocesan safeguarding office through meetings and communications.
• Support review of clergy personal files and develop clear management processes.
• Streamline the Permission to Officiate process locally, with electronic and physical filing systems.
• Identify gaps and develop new local processes, escalating suggestions to the safeguarding team.
• Manage a busy workload, prioritise tasks, and meet deadlines.
• Handle confidential information in line with GDPR and local policies.
• Demonstrate sensitivity to cultural and traditional diversity within the Diocese's parishes.
• Maintain a flexible work approach and travel between sites as needed.

Skills

Excellent IT skills

Strong communication

Innovate and improve procedures

Relate to diverse people

Trustworthy with sensitive data

Empathetic to Diocesan values

Education

Business administration qualification

Job description

Job Description

As the Senior Safeguarding Administrator, you will play a vital role in providing administrative support to key stakeholders, including the Bishop of Leeds and the Safeguarding team. Your responsibilities will encompass a range of tasks, from managing communications and meeting arrangements to ensuring the bishop's office's safeguarding processes align with published guidance.

As the Senior Safeguarding Administrator, you will play a vital role in providing administrative support to key stakeholders, including the Bishop of Leeds and the Safeguarding team. Your responsibilities will encompass a range of tasks, from managing communications and meeting arrangements to ensuring the bishop's office's safeguarding processes align with published guidance. You will act as a bridge between the Bishop's office and the diocesan safeguarding office, facilitating effective collaboration and information exchange. Additionally, you will contribute to the development of clear processes for clergy personal files and streamline the Permission to Officiate process, ensuring compliance with guidelines and robust local procedures.

The post is office-based and will involve working flexibly across two Leeds-based sites:

• Leeds Diocesan Office, Church House, 17-19 York Place, Leeds, LS1 2EX and
• Bishop of Leeds' Office, Hollin House, Weetwood Avenue, Leeds, LS16 5NG.

Both are easily accessible by public transport

Interviews will take place in person on Monday 28 September form 9am, at Hollin House, Weetwood Ave, in Leeds.

Responsibilities

• Provide administrative support to the Bishop of Leeds and the Safeguarding team, including email and letter communications, query management, and PTO/OPTO paperwork preparation.
• Ensure the bishop's office's safeguarding processes are robust and aligned with published guidance.
• Facilitate collaboration between the Bishop's office and the diocesan safeguarding office through regular meetings, communication, and direct work with both teams.
• Support the administrative review of clergy personal files and develop clear processes for their management.
• Streamline the Permission to Officiate process at a local level, adhering to published guidance and developing electronic and physical filing systems.
• Identify gaps and develop new processes locally, with the ability to elevate procedural suggestions to the safeguarding team.
• Manage a busy workload, prioritize tasks, and meet deadlines effectively.
• Handle confidential information in line with GDPR and local policies.
• Demonstrate sensitivity to the cultural and traditional diversity within the Diocese's parishes.
• Maintain a flexible work approach and be willing to travel between sites as needed.

Qualifications

• Excellent IT skills are essential, along with strong communication abilities, both written and verbal.
• The ability to innovate, initiate, and maintain effective administrative procedures is crucial.
• Experience in administrative roles and a relevant business administration qualification are required.
• Prior knowledge or experience in a safeguarding setting is desirable.
• Sensitivity to different cultures, traditions, and activities within the Diocese's parishes is essential.
• A flexible work approach and the ability to work collaboratively as part of a small team is key.
• The capacity to relate to a wide range of people and organizations is important.
• The ability to ensure personal and professional development is valued.
• Trustworthiness in managing sensitive data with discretion and integrity is a must.
• An empathetic understanding of the Church of England's faith and mission, as well as a commitment to reflecting Diocesan values, is essential.