Senior Research Pharmacy Administrator | University College London Hospitals NHS Foundation Trust

University College London Hospital; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading NHS trust in London is seeking a Research Pharmacy Administrator to support the pharmacy clinical trials team. Responsibilities include managing trial data, invoicing, and general administrative tasks. The ideal candidate will have relevant experience, strong organizational and communication skills, and a desire to contribute to groundbreaking research. This position offers 27 days of annual leave plus bank holidays.

Benefits

27 days annual leave

Bank holidays

Flexible working options

Qualifications

• Experience in a clinical setting.
• Knowledge of clinical trial processes.
• Strong IT skills, particularly in email and data management.

Responsibilities

• Manage email inboxes for the clinical trials team.
• Support with invoicing for clinical trial activity.
• General admin tasks including minute taking and room booking.

Skills

Attention to detail

Organizational skills

Communication skills

Education

Relevant degree or equivalent experience

Job description

UCLH is committed to delivering top-quality patient care, excellent education, and world class research. Our Trust values are Safety, Kindness, Improving and Teamwork.
As a research pharmacy Administrator, you will be assisting our pharmacy clinical trials team deliver world class research by maintaining the storage and receipt of clinical trials medicines across the Trust. You will assist the Lead Research Technicians and our production colleagues to provide a high-quality dispensary service giving access to new and ground-breaking treatments to patients via study protocols. Together we undertake ground-breaking research across several specialities including cancer, neurology, stroke, rheumatology, and early phase medicine with approximately 400 trials currently open to recruitment involving investigational medicines, known as IMPs.

Come and join our team if you are looking for a job where you can make a difference to patient care whilst learning about research delivery and digital health.
Working at the Trust will give you 27 days annual leave at the start plus Bank Holidays.

Applications will only be considered from individuals who have the legal right to work in the UK. As this role does not meet the criteria for sponsorship under the UK Sponsorship requirements, we are unable to sponsor applicants.

Please note : We may close the advert if we get high numbers of applications.

Main roles & responsible are
• Manage two main email inboxes, Seniors (new setups & amendments) & Invoicing (CT income) and distributing to the correct member of the CT team
• Sending out the new setups for reviews to CT pharmacist (these reviews have KPIs of 10 days)
• Sending out amendments for review to the multidisciplinary pharmacy team (to ensure we implement with 35 days)
• Sending out the approval emails for clinical trial amendments
• Over the past 12 months they have chased unpaid invoices
• Support each month with the monthly invoicing for clinical trial activity – supporting information for the invoiced amounts
• Answering sponsor queries on invoices generated by the team and resolving them or distributing to the correct member of the CT team
• The initiation of the set-up of a clinical trial on CTMS and creation of the e-file for the new study
• Updating of data on Q-Pulse for the setup of new studies – to ensure accurate data on set up KPIs
• General admin – minute taking, room booking, meeting reminders etc

University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.


We provide first-class acute and specialist services across eight sites:

• University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)

• National Hospital for Neurology and Neurosurgery

• Royal National ENT and Eastman Dental Hospitals

• University College Hospital Grafton Way Building

• Royal London Hospital for Integrated Medicine

• University College Hospital Macmillan Cancer Centre

• The Hospital for Tropical Diseases

• University College Hospital at Westmoreland Street



We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women’s health and the treatment of cancer, infection, neurological,gastrointestinaland oral disease. It has world class support services including critical care, imaging, nuclearmedicineandpathology.


Weare committed to sustainability and have pledged to become a carbon net zero health service, embedding sustainable practice throughout UCLH. We have set an ambitious target of net zero for our direct emissions by 2031 and indirect emissions by 2040.


For the full Person Specification and more informationregardingthe main responsibilities of this role, please refer to the attached Job Description.


Come and be a part of the best NHS trust in England to work for, according to our staff*


*UCLH top trust to work at in England- In the most recentNHS staff surveyUCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England – for the third year in a row.


UCLH recognises the benefits of flexible working for staff – To find out more, visit:Flexible working.


To discover more about what makes UCLHa great placeto work, visit:Why Choose UCLH?



This advert closes on Friday 25 Jul 2025