Senior Research Grants Administrator

King's College London; London; On-site; GBP 44,000 - 52,000; Full time

Job summary

A leading university seeks a proactive Senior Research Grants Administrator to manage and optimize research funding processes. You will ensure compliance with international funding regulations while providing essential support in grant administration. This full-time role offers an indefinite contract, integrating a dynamic team dedicated to impact through research funding.

Qualifications

• Strong proficiency in literacy and numeracy with attention to detail.
• Experience with EC projects and grant administration tools.
• Proven ability to provide financial information accurately.

Responsibilities

• Manage the full award management function for research projects.
• Ensure adherence to funding regulations and report on projects.
• Oversee grant expenditures and coordinate recovery of indirect costs.

Skills

Research award management

Attention to detail

Task management

Financial reporting

Supervising team members

Education

Accountancy Qualification or studying towards

Tools

Worktribe

Unit4

Specialized grant management tools

Job description

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About Us

The Senior Research Grants Administrator with work within the Post-Award unit, ensuring effective administration of research grants. This role involves working within a team responsible for typically international funded grants, ensuring adherence to funding regulations, and optimizing grant administration processes. The role holder will report directly to the Research Grants Manager International.

About Us

The Senior Research Grants Administrator with work within the Post-Award unit, ensuring effective administration of research grants. This role involves working within a team responsible for typically international funded grants, ensuring adherence to funding regulations, and optimizing grant administration processes. The role holder will report directly to the Research Grants Manager International.

About The Role

The Post-Award unit at King’s College London is seeking to recruit a dynamic and experienced Research Grants Administrator to be part of our thriving unit and support the award management function within the team.

As a Research Grants Administrator, you will be responsible for the full award management function, ensuring the seamless delivery of services, monitoring work in progress, and reporting on projects. You will be part of the International Team, managing a portfolio of research projects primarily funded by the European Commission and Horizon Europe grants under the UKRI guarantee.

You will optimize the efficient management of research funding by ensuring the accurate and timely management of funding from project initiation through to closure. This includes maintaining awareness of changes to terms and conditions affecting allowable costs and post-award administration. Effective administration involves overseeing staff requests, such as contract renewals and new recruitment, providing high-quality reports and financial returns and supporting audits when required.

You will monitor grant expenditures to ensure adherence to grant conditions, coordinate the recovery and administration of indirect costs, and provide ad hoc reports and financial returns as needed. Drafting or assisting with correspondence to funding bodies for grant term variations and working strategically to reduce overall research debt are critical aspects of this role. Setting clear goals and targets for the team will ensure a methodical approach to managing research funds effectively.

This is a full time (35 Hours per week) post, offered on an indefinite contract.

The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.

About You

To be successful in this role, we are looking for candidates to have the following skills and experience:

Essential Criteria

• Knowledge and understanding of research award management.
• Track record of providing accurate, timely and accessible financial information to management and senior staff.
• Organized and determined, with excellent attention to detail and strong task-management orientation.
• Strong proficiency in literacy and numeracy, accompanied by exceptional attention to detail.
• Experience with developing research grants administration tools/processes/best practices
• Proven understanding and prior experience with working with EC projects
• Previous experience in supervising/training/mentoring other team members
  
  

Desirable criteria

• Proficiency in research administration software and systems, such as Worktribe, Unit4, or specialized grant management tools.
• Experience in developing and implementing processes and procedures related to research grant administration.
• Accountancy Qualification or Studying towards such a qualification
• Experience of dealing with audits, particularly in responding to queries and providing appropriate supporting documentation.
  
  

Downloading a Copy Of Our Job Description

Full details of the role and the skills, knowledge and experience required can be found in the Job Description document, provided at the bottom of the next page after you click “Apply Now”. This document will provide information of what criteria will be assessed at each stage of the recruitment process.

Further Information

We pride ourselves on being inclusive and welcoming. We embrace diversity and want everyone to feel that they belong and are connected to others in our community.

We are committed to working with our staff and unions on these and other issues, to continue to support our people and to develop a diverse and inclusive culture at King's.

We ask all candidates to submit a copy of their CV, and a supporting statement, detailing how they meet the essential criteria listed in the advert. If we receive a strong field of candidates, we may use the desirable criteria to choose our final shortlist, so please include your evidence against these where possible.

To find out how our managers will review your application, please take a look at our ‘ How we Recruit’ pages.

Grade and Salary: £44,355 - £51,735 per annum, including London Weighting Allowance

Job ID: 117587

Close Date: 30-Jun-2025

Contact Person: Alex Kirk

Contact Details: [e-mail]

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Higher Education

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