Senior Research Administrator

NHS; Leicester; On-site; GBP 26,000 - 30,000; Full time

Job summary

A leading healthcare organization is seeking a Senior Research Administrator to provide senior administrative support to the Cardiovascular Research Operations team. This role involves managing diaries, supervising administrative staff, and assisting with financial management of clinical trials. The ideal candidate will have strong administrative experience in healthcare and excellent communication skills, contributing to the efficiency of the research operations.

Qualifications

• Administrative experience in healthcare required.
• Supervisory experience with junior staff is essential.
• Experience in senior-level minute-taking is necessary.

Responsibilities

• Provide general Personal Assistant support to management.
• Arrange and produce minutes of meetings.
• Manage finance and invoice trackers.

Skills

Communication

Teamwork

Organisational skills

Proficiency in DSE use

Education

4 GCSEs or equivalent including English

Recognised administrative qualification (e.g., NVQ Level 3)

Tools

Microsoft Office

Job description

Job Summary

The Senior Research Administrator reports to the Cardiovascular Research Operations Director. The role provides senior administrative support to the Senior Management Team in LBRC CV Theme, including the Clinical Theme Lead, Cardiovascular Research Operations Director, and deputies.

Main Duties

1. Provide general Personal Assistant support to the CV Theme Lead and Cardiovascular Research Operations Director.
2. Arrange, attend, and produce high-quality, comprehensive minutes of meetings.
3. Line manage, supervise, support, and develop the Administrators within the theme.
4. Organise travel arrangements for national and local visits for the management team.
5. Maintain and set up finance and invoice trackers.
6. Assist the Cardiovascular Research Operations Director with financial management of clinical trials, from study opening to close down.
7. Assist with trial financial tracking spreadsheets for all new trials.

About Us

Our new strategy, developed with input from colleagues, patients, and partners, guides us from 2023 to 2030 with four primary goals:

• High-quality care for all
• Being a great place to work
• Partnerships for impact
• Research and education excellence

We are committed to embedding health equality in all we do, actively working to reduce healthcare disparities through community partnerships.

About the Trust

University Hospitals of Leicester NHS Trust details can be found at this link.

Job Details

• Posted on: 22 May 2025
• Pay scheme: Agenda for change
• Band: Band 4
• Salary: £26,530 to £29,114 per annum
• Contract: Fixed term
• Duration: 36 months
• Working pattern: Full-time
• Location: Cardiovascular Research Facility, Glenfield Hospital, Groby Road, Leicester, LE3 9QP

Job Responsibilities

• Work independently to manage diary commitments, acting as the first contact for the LBRC CV Team.
• Monitor and update the Appraisal database, upload data to ESR, and remind managers of upcoming appraisals.
• Arrange, attend, and produce minutes of meetings, ensuring follow-up actions are completed.
• Supervise administrative duties related to written and electronic records.
• Line manage, support, and develop administrative staff within the theme.
• Manage finance and invoice trackers, liaising with finance and research staff as needed.
• Assist with financial management of clinical trials, including invoicing and handling financial queries.

Person Specification

Training and Qualifications (Essential)

• 4 GCSEs or equivalent including English
• Willingness to undertake training on departmental computer systems
• Recognised administrative qualification (e.g., NVQ Level 3) or equivalent experience

Desirable Qualifications

• GCP Training
• Experience with NHS IT and patient information systems
• Qualification in Accountancy or similar

Experience (Essential)

• Administrative experience in healthcare
• Supervisory or managerial experience with junior staff
• Senior-level minute-taking experience
• Proficiency with Microsoft Office

Desirable Experience

• Knowledge of medical/scientific terminology
• Understanding of research governance
• Experience working under deadline pressure
• Experience with NHS finance systems

Skills and Abilities

• Excellent written and verbal communication
• Teamwork skills
• Ability to work independently and responsibly
• Proficiency in DSE use and report writing
• Organisational skills for accurate, methodical work

Equality, Diversity & Inclusion

Demonstrate commitment to treating all individuals with dignity and respect, fostering compassionate and inclusive leadership.

Other Requirements

Flexibility to meet service needs.

Additional Information

This role requires a Disclosure and Barring Service check and may involve sponsorship considerations for UK work eligibility.