Senior Recruiting Coordinator [fixed-term contract]

United States Digital Space LLC; Greater London; On-site; GBP 68,000 - 83,000; Full time

Job summary

United States Digital Space LLC is seeking a Senior Recruiting Coordinator to own end-to-end scheduling, monitor pipeline health, and supervise automation, while partnering with Recruiters, Sourcers, and Recruiting Managers to optimize processes across the pod.

The role emphasizes proactive problem solving, strong communication, and a deep commitment to AI safety, with a 12-month fixed-term, remote work, and non-equity benefits.

Qualifications

• 4+ years of experience in recruiting coordination, with high-volume complex scheduling experience.
• Hands-on fluency with AI tools and the judgment to override automation when needed.
• Proven ability to own and improve processes, with led projects or initiatives delivering impact.
• Strong partnership skills with recruiters, sourcers, and hiring managers.
• Excellent judgment and independent decision-making on scheduling changes.
• Clear, professional communication and ability to align multiple stakeholders.
• Comfort with ambiguity and proactive problem solving.
• Genuine interest in the company’s mission and AI safety.

Responsibilities

• Automation Supervision: Run the scheduling tools for your pod, ensure output accuracy, and decide when human intervention is needed.
• Pipeline & Capacity: Surface bottlenecks and capacity concerns with recruiting teams.
• Complex Scheduling: Manage changes, cancellations, and rescheduling end-to-end.
• Escalations: Own the escalation path and drive issues to resolution with guidance.
• Project Work: Lead end-to-end projects from problem to adopted solution.
• Coverage: Coordinate coverage during absences and surges.
• Candidate Experience: Maintain high-touch, warm candidate experience, including recovery after automation mistakes.

Skills

Recruiting coordination

AI tools

Process improvement

Stakeholder management

Decision making

Communication skills

Problem solving

AI safety interest

Education

Bachelor’s degree

Job description

About the company

the company’s mission is to create reliable, interpretable, and steerable AI systems. We want AI to be safe and beneficial for our users and for society as a whole. Our team is a quickly growing group of committed researchers, engineers, policy experts, and business leaders working together to build beneficial AI systems.

About the role

As a Senior Recruiting Coordinator at the company, you'll be the go-to on: owning end-to-end coordination, serving as the subject matter expert on pipeline health and capacity, and supervising the scheduling automation, including deciding when a candidate needs a human instead of the automated path. Beyond scheduling, you'll partner directly with Recruiters, Sourcers, and Recruiting Managers to drive process improvements, own the escalation path, and ensure seamless coverage across your pod. You'll lead coordination projects as needed from problem to adopted solution, and help define what this role becomes as tooling evolves.

Responsibilities

• Automation Supervision: Run the scheduling tools for your pod. Set them up, check their output before candidates see it, and decide when a loop needs a human touch instead of the automated path. Every intervention is a judgment call you own.
• Pipeline & Capacity: Serve as the subject matter expert on your pod's pipeline. Work directly with Recruiters, Sourcers, and Recruiting Managers to surface bottlenecks, flag capacity concerns, and recommend what moves first when things are tight.
• Complex Scheduling: Own the high-stakes scenarios end to end: changes, cancellations, and rescheduling decisions, made independently while keeping stakeholders informed.
• Escalations: Own the escalation path for your pod. When interview plans arrive incomplete, scorecards lag, or declines pile up, you flag the pattern and drive it to resolution with your manager behind you.
• Project Work: Own projects end to end, from problem to adopted solution.
• Coverage: Coordinate coverage across your pod during absences and surges so candidates never feel the gap.
• Candidate Experience: Keep the experience high-touch and warm, including the recovery when the automation gets something wrong. You're the point of contact who can always say where things stand.

Candidate Fit

• 4+ years of experience in recruiting coordination, with demonstrated experience in high-volume complex scheduling environments
• Hands-on fluency with AI tools in your daily work, and the judgment to know when to trust the output and when to override it
• Proven ability to own and improve processes, with examples of leading projects or initiatives that drove measurable impact
• Strong partnership skills: you know how to work alongside Recruiters, Sourcers, and Hiring Managers as a collaborative, trusted advisor
• Excellent judgment and the ability to make independent decisions on scheduling changes and prioritization
• Clear, professional communication skills with a talent for keeping multiple stakeholders aligned
• Comfort with ambiguity and a proactive approach to problem solving. You don't wait to be told what to do
• A genuine interest in the company's mission and our deep commitment to AI safety

Work Details & Compensation

• Base salary: £75,000 annually (non-negotiable)
• Duration: 12 month fixed-term opportunity
• Location: Remote
• Employment: Directly through the company
• Benefits: the company benefits, no equity during the term

The annual compensation range for this role is listed below.

For sales roles, the range provided is the role’s On Target Earnings ("OTE") range, meaning that the range includes both the sales commissions/sales bonuses target and annual base salary for the role.

Annual Salary:

£75,000-£75,000 GBP

Logistics

Minimum education: Bachelor’s degree or an equivalent combination of education, training, and/or experience

Required field of study: A field relevant to the role as demonstrated through coursework, training, or professional experience

Minimum years of experience: Years of experience required will correlate with the internal job level requirements for the position

Location-based hybrid policy: Currently, we expect all staff to be in one of our offices at least 25% of the time. However, some roles may require more time in our offices.

Visa sponsorship:We do sponsor visas! However, we aren't able to successfully sponsor visas for every role and every candidate. But if we make you an offer, we will make every reasonable effort to get you a visa, and we retain an immigration lawyer to help with this.

How we're different

We believe that the highest-impact AI research will be big science. At the company we work as a single cohesive team on just a few large-scale research efforts. And we value impact — advancing our long-term goals of steerable, trustworthy AI — rather than work on smaller and more specific puzzles. We view AI research as an empirical science, which has as much in common with physics and biology as with traditional efforts in computer science. We’re an extremely collaborative group, and we host frequent research discussions to ensure that we are pursuing the highest-impact work at any given time. As such, we greatly value communication skills.

The easiest way to understand our research directions