Senior Project Manager of Events

PEI; Greater London; On-site; GBP 70,000 - 95,000; Full time

Job summary

PEI Group is seeking a Senior Project Manager of Events to lead cross-functional delivery for its global events portfolio from our London base. You’ll own multi-team timelines, drive milestones, manage risks, and deliver events on time while aligning Production, Logistics, Sponsorship, Delegate Sales, LP Acquisition, Marketing and Networks.

The role requires credibility to influence without formal authority, strong reporting discipline and a track record of improving processes in a fast-paced

Qualifications

• 5-10 years' experience in project management, events, or programme coordination in fast-paced environments.
• Proven track record of driving senior stakeholders and functional leads to deliver against timeline without formal line authority.
• Strong ability to manage complex, multi-workstream timelines with interdependent owners.
• Credible communicator capable of challenging senior stakeholders and maintaining momentum under pressure.
• Excellent organisational skills with attention to detail.
• Experience building and using project tracking tools (timelines, RAID logs, dashboards).
• Proficient in a project management platform for tracking cross-functional deliverables and timelines.

Responsibilities

• Own and maintain the master cross-functional delivery timeline for each event (30 per year).
• Track deliverables and flag slippage, bottlenecks, and dependencies early.
• Hold cross-functional teams accountable and escalate risks as needed.
• Run regular milestone and status meetings with actions tracked to closure.
• Maintain RAID logs per event and drive mitigation with owners.
• Act as the single point of coordination across Production, Logistics, Sponsorship, Delegates, LP Acquisition, Marketing, and Networks.
• Produce clear status reports for senior stakeholders on portfolio health and interventions.
• Standardise event PM processes, templates, and tooling across teams.
• Partner with Event Producers to align cross-functional timeline with onsite delivery plans.
• Identify recurring risk points and implement process improvements.
• Lead post-event retrospectives and track follow-up actions.
• Support portfolio-level planning, prioritisation, and resourcing.

Skills

Stakeholder mgmt

Cross-functional leadership

Project scheduling

Risk management

Communication

Office suite

PM tools (Smartsheet/Asana/Monday.com)

Education

PRINCE2

PMP

AgilePM

Tools

Smartsheet

Asana

Monday.com

Excel

PowerPoint

Job description

About The Role

PEI Group has an exciting opportunity for a Senior Project Manager of Events to join the Events function based in London, reporting into the Managing Director of Events. This is a senior, delivery-critical role: the successful candidate will be responsible for driving all cross-functional teams - Production, Logistics, Sponsorship, Delegate Sales, LP Acquisition, Marketing and Networks - to hold to their deliverables, ensuring the on-time delivery of PEI's global events portfolio against agreed timelines. The role requires credibility, experience and presence to influence functional leads and secure delivery without formal authority over them, sitting at the centre of event delivery and driving cross-functional discipline, transparency and pace across every stage of the event lifecycle.

Own and maintain the master cross-functional delivery timeline for each event (30 annual), mapping every milestone, dependency and deadline owned by Production, Logistics, Sponsorship, Delegate Sales, LP Acquisition, Marketing and Networks.

• Track deliverables against the agreed timeline for each event and proactively flag slippage, bottlenecks and cross-team dependencies before they impact delivery
• Hold cross-functional teams accountable for their deliverables, chasing outstanding actions and escalating persistent risks or non-delivery to the relevant Head of Function and the Managing Director of Events
• Run regular cross-functional milestone and status meetings for each event, setting agendas, capturing actions/owners/dates, and following up until closed
• Build and maintain a RAID (Risks, Assumptions, Issues, Dependencies) log per event, and drive mitigation plans with the relevant functional owners
• Act as the single point of coordination between Production, Logistics, Sponsorship, Delegate Sales, LP Acquisition, Marketing and Networks, ensuring all teams are aligned on critical dates and interdependencies
• Produce clear, concise status reporting for the Managing Director of Events and senior stakeholders, highlighting overall portfolio health, at-risk events and required interventions
• Standardise and continuously improve event project management processes, templates and tooling (e.g. timelines, trackers, dashboards) for consistent use across all event teams
• Partner with Event Producers/Operations Managers to align the cross-functional timeline with the onsite delivery plan
• Identify recurring points of failure or delay across the portfolio and work with functional leads to implement process improvements
• Lead post-event retrospectives focused on cross-functional delivery performance, capturing lessons learned and tracking follow-up actions
• Support the Managing Director of Events with portfolio-level planning, prioritisation and resourcing conversations where cross-functional delivery risk is a factor
• Manage multiple concurrent events at different stages of the delivery lifecycle simultaneously

About You

• 5-10 years' experience in project management, event operations, or programme coordination, ideally within events, media, or a fast-paced matrixed organisation
• Proven, demonstrable track record of driving senior stakeholders and functional leads to deliver against timeline, without formal line authority over them
• Strong track record of managing complex, multi-workstream timelines with multiple interdependent owners
• Confident, credible communicator able to challenge senior stakeholders constructively and maintain momentum under pressure
• Excellent organisational skills and exceptional attention to detail
• Skilled at building and maintaining project tracking tools (timelines, RAID logs, dashboards) and translating them into clear reporting
• Confident, hands‑on user of a shared project/task management platform for tracking cross-functional deliverables and timelines (e.g. Smartsheet, Asana, or Monday.com); able to set up, administer and drive team adoption of the chosen tool
• Ability to manage multiple events/projects concurrently in a changing, fast-paced environment
• A proactive, solutions‑oriented approach to identifying and resolving cross-functional risk
• Comfortable operating across Production, Logistics, Sponsorship, Delegate Sales, LP Acquisition, Marketing and Networks functions, understanding how each contributes to event delivery
• Proficient in Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook
• Proficient in a Project Management tool to track deliverables and timing.
• Formal project management qualification (e.g. PRINCE2, PMP, AgilePM) preferred

About Us

PEI Group is the leading global provider of business intelligence, data, analytics, and events for private markets professionals.

Through meticulously sourced data, deep analytical expertise, and a trusted journalistic heritage, PEI delivers vital intelligence to sharpen the decision‑making of more than 30,000 investors, asset managers, and service providers.

With over two decades of strong growth, PEI operates across ten asset classes including private equity, private credit, private real estate, and private infrastructure, through our portfolio of premium research platforms, membership networks, and global events.

Our 500‑strong team operating from six offices, equips private market professionals with the relationships, opportunities, and critical market insights they need to navigate evolving markets and achieve stronger investment outcomes.

At PEI we value diverse talent and welcome applications from everyone - regardless of background. We are an equalopportunity employer and our inclusive culture at PEI is reflected in every stage of the recruitment journey. Please inform us at initial stages of the recruitment process if you require any reasonable adjustments and we can accommodate this.

PEI Group supports flexible working arrangements, and we welcome career returners.