Senior Project Executive

We Are Futures Ltd.; Greater London; Hybrid; GBP 32,000 - 52,000; Full time

Job summary

We Are Futures Ltd. in London is seeking a proactive Senior Project Executive to own delivery across multiple campaigns targeting young people.

This hands-on role focuses on project coordination, client communication and ensuring on-time, on-budget delivery with quality outcomes. You will work with Project Leads and the delivery team to keep stakeholders informed, manage timelines, dependencies and risks, and maintain accurate project information.

Qualifications

• Experience in a Project Executive or Account Executive role.
• Ability to manage timelines and budgets.
• Strong cross-functional collaboration.
• Clear and confident communication with clients and suppliers.

Responsibilities

• Support day-to-day management of campaigns and projects, tracking actions and maintaining positive client relationships with guidance from Project Leads.
• Create, maintain and communicate clear project timing plans, tracking dependencies and deadlines, and flag risks or delays promptly.
• Provide responsive and solutions-focused client service by understanding requests and keeping clients informed of progress.
• Work closely with colleagues across strategy, education, creative, design and operations to coordinate input and support project delivery.
• Liaise with external suppliers, consultants and client partner agencies, coordinating input and escalating issues as needed.
• Draft, edit and proofread clear, accurate copy for project materials and communications.
• Support new business proposals through research, project planning, cost gathering and case study development.
• Contribute positively to the wider agency by sharing knowledge and supporting colleagues.

Skills

Project coordination

Client service

Multi-channel

Quality control

Problem solving

Job description

Senior Project Executive – Job Description

Who We Are

We Are Futures is a unique agency with a powerful proposition: we build advocacy for brands amongst young people, through social impact.

Twenty years ago, we saw the potential for brands to connect deeply with young people, teachers, families, and communities.

We pioneered the idea that brands could positively shape young people's futures.

In return, we championed the role that young people could play to help brands thrive, growing together in a positive relationship.

Since 2004, we've positively impacted over 40 million young people and 150 businesses.

Today, we're the go-to agency for building brand advocacy amongst young people.

The Role

We are looking for a proactive, dynamic and forward-thinking Senior Project Executive who is passionate about delivering brilliant work. This is a hands-on delivery role for someone ready to take greater ownership of project coordination, client communication and high-quality delivery across multiple accounts.

You will play an integral role in delivering high-profile, multifaceted projects across a number of accounts. Working closely with Project Leads and the wider delivery team, you will coordinate activity, keep stakeholders informed and help ensure that agreed deliverables are completed on time, within scope and on budget.

You will be a skilled multi-tasker who can juggle several tasks at once, with the ability to get into the granular detail while also thinking holistically about how it impacts the project as a whole.

You will have a positive, can-do attitude, and a passion for process and consistency, championing best practice across the business and striving for quality.

Key Skill Sets and Responsibilities

Success in this role means maintaining accurate project information, anticipating delivery risks, communicating clearly with clients and colleagues, and taking increasing ownership of defined workstreams with appropriate support from Project Leads.

• Supporting the day-to-day management of campaigns and projects, including responding to client requests, tracking actions and maintaining positive client relationships, with guidance from Project Leads and the wider Client Services team.

• Creating, maintaining and communicating clear project timing plans, tracking dependencies and deadlines, and flagging risks or delays promptly.

• Providing responsive and solutions-focused client service by understanding requests, agreeing clear actions and keeping clients informed of progress.

• Working closely with colleagues across strategy, education, creative, design and operations to coordinate input and support the development and delivery of projects that benefit young people and those who influence them.

• Liaising with external suppliers, consultants and client partner agencies, coordinating their input and escalating issues where needed to support effective campaign delivery.

• Drafting, editing and proofreading clear, accurate copy for project materials and communications, in line with agreed briefs and brand guidelines.

• Creating, maintaining and communicating clear project timing plans, tracking dependencies and deadlines, and flagging risks or delays promptly.

• Supporting new business proposals and tenders through research, project planning, cost gathering and case study development.

• Contributing positively to the wider agency by sharing knowledge, supporting colleagues, taking part in internal initiatives and identifying opportunities to improve how we deliver our work.

Requirements

• Experience in a Project Executive, Account Executive or equivalent coordination role, with evidence of taking increasing ownership of project delivery and readiness to progress to senior executive level.

• Strong project coordination, client service and delivery skills, including experience of managing timelines, tracking budgets and maintaining accurate project information.

• Multi-channel experience with an interest in digital.

• Clear and confident verbal and written communication skills, with the ability to present information effectively and build positive working relationships with clients, suppliers and partner agencies.

• A consistently high level of accuracy, with the ability to quality-check project information, communications and deliverables before they are shared.

• A practical and creative approach to problem-solving, with the confidence to suggest improvements and identify solutions when delivery challenges arise.

• Experience of drafting, editing and proofreading clear and accurate content for different audiences and channels.

• Curiosity about AI and emerging technology, and an interest in using new tools to improve the quality and efficiency of project delivery, is desirable but not essential.

Our values

Ambitious

• Always thinking of ways to take the ordinary to the extraordinary;

• Pushing ourselves and clients to go for brilliant;

• Always looking at ways to build our agency and business;

• Being ambitious for our colleagues;

• Pushing boundaries in our work;

• Never being satisfied with 'ok' so we produce exceptional quality work

Creative

• It is normal practice to think of different and exciting ways to do things;

• Being encouraged to take risks and be brave with big ideas;

• Pushing ourselves to wow clients and colleagues;

• Being creative in actions, thoughts and words to produce exceptional quality work.

Supportive

• Being committed to looking out for each other and helping in whatever way we can;

• Supporting each other's development; enjoying the rewards of being part of a great team;

• Treating everyone fairly and with respect;

• Championing fairness and belonging