Senior Project Coordinator - Large Format Print Industry

Kairos Recruitment; City Of London; On-site; GBP 80,000 - 100,000; Full time

Job summary

A leading recruitment agency in Surbiton is seeking a Senior Project Coordinator to manage graphic projects in the large format print industry. The role involves handling client communications, managing projects from start to finish, and ensuring timely reporting and invoicing. Candidates should have a minimum of 3 years' experience in the sector and excellent organizational skills to thrive in a fast-paced environment.

Qualifications

• Minimum 3 years in the large format print industry.
• Experience managing retail accounts is preferred.

Responsibilities

• Manage all projects from start to completion.
• Raise quotes and works orders.
• Attend client meetings and manage project reporting.

Skills

Project Management experience

Excellent communication skills

Organizational ability

Ability to manage conflicting priorities

Pro-active attitude

PC literate

Tools

MS Word

MS Excel

Clarity

FileMaker

Job description

Overview

JOB TITLE: senior Project Coordinator

SECTOR: Large Format Print

LOCATION: Surbiton

SALARY: Competitive salary for a senior coordinator - suitable for someone with a minimum of 3 years within the large format print industry

Reporting to the Account Director, you will be solely responsible for the management of graphic projects and several events from quotation through to procurement, and you will actively manage the production and often the installation phases. You will be the main point of contact for your client base and handle any issues that may arise along the project journey, ensuring smooth day-to-day processing, management, and financial reporting of multiple projects.

Responsibilities

• Manage all projects from your clients from start to completion, including raising quotes and works orders, liaising with client on quotes and artwork, raising despatch sheets and invoicing.
• Attend client meetings where required and report back with all required information so the projects can be managed correctly.
• Raise all job bags as necessary, ensuring correct information for all other departments to follow.
• Raise all installation sheets when the project is approved or as soon as possible within the project timeline, ensuring correct information and visuals for installation crew to follow onsite.
• Quotations: raise Clarity quotations as instructed in a timely and accurate manner and ensuring approval is received prior to quotes being forwarded to clients.

Skills/Knowledge

• Come from a large format and / or Retail Graphics Industry.
• Experience in a Project Management role.
• Experience of managing retail accounts is preferred.
• Excellent interpersonal skills to include highly effective communication/listening skills.
• Excellent planning with the ability to work with conflicting priorities, ability to remain calm under pressure.
• Pro-active, 'can do' attitude.
• Excellent organisational ability.
• Ability to work within a fast-paced environment whilst maintaining a high level of accuracy & professionalism.
• PC literate, confident on MS software packages; Word, Excel, email, Clarity, internet, and FileMaker (must be comfortable with spreadsheets/databases).
• Flexibility extremely essential.

Apply via the link for this role or alternatively contact Louise @ KRG on (phone number removed)!