Senior Procurement Specialist

Isle of Wight NHS Trust; Portsmouth; On-site; GBP 35,000 - 45,000; Full time

Job summary

A leading healthcare provider seeks a Senior Procurement Specialist to enhance procurement processes and manage high-value contracts across two trusts. Ideal candidates will hold strong qualifications in CIPS and project management, paired with significant experience in the public sector. This role emphasizes innovative procurement methods aimed at cost efficiencies and value generation, making it essential in supporting the operational needs of healthcare services.

Qualifications

• Experience with contract management and procurement legislation.
• Proven negotiation experience leading to cost reductions.
• Understanding of products within Theatres and public sector experience.

Responsibilities

• Develop efficient procurement processes and maintain a log of lessons learned.
• Lead high-value procurement and manage complex contracts.
• Supervise and support procurement specialists in their development.

Skills

Negotiation

Project Management

Supplier Partnership

Education

CIPS or equivalent

Prince 2 Practitioner or equivalent

Job description

This vacancy is open to employees of Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust only.

Procurement and Supply Chain

Job title: Senior Procurement Specialist

Reporting to: Procurement Manager

Accountable to: Director of Procurement

Pay Band: Agenda for Change Band 6

As part of the Single Corporate Service, the role provides a service across both Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust.

Individuals may be required to undertake business travel between sites. The frequency and arrangements will be discussed individually, and the staff mobility local agreement will apply.

Leaders managing staff across multi-site locations need to be visible and provide in-person leadership. The arrangements and frequency will be agreed locally.

Main duties of the job

Job purpose

Develop innovative methods to ensure efficient processes internally and deliver value for money externally. Maintain a log of lessons learned and implement actions for continuous improvement.

Lead responsibility for delivering high-value and complex procurement.

Responsible for income generation projects, notably Equipment Disposal.

About us

Our vision for Single Corporate Services is shared by Isle of Wight NHS Trust (IWT) and Portsmouth Hospitals University NHS Trust (PHU). We aim for a single corporate service supported by unified systems and processes, under joint leadership, to drive efficiencies, improve employee experience, and enhance patient care.

Why are we changing our Corporate Services delivery? Working in partnership, our shared vision is for excellence in patient care. The creation of a single corporate service is crucial to support clinical and operational services and our wider transformation program.

The service is delivered across both organisations. Leaders managing staff across sites should be visible and provide in-person leadership; arrangements will be locally agreed.

Job responsibilities

Specific Core Functions

• Provide specialist procurement knowledge across various commodity areas. Manage complex, high-value contracts and develop innovative methods for maximizing benefits.
• Produce EU advertisements, tender and contract documentation. Negotiate with suppliers and departments to ensure value for money and strong partnerships.
• Work with departments to ensure accurate specifications and criteria for goods and services. Offer commercial and contractual advice.
• Supervise and manage a Procurement Specialist, including work allocation, appraisals, training, and development.
• Act as deputy to resolve issues in the absence of the Theatres Procurement Manager or Head of Procurement.
• Support tender meetings as chair or secretary and provide procurement support.
• Contribute to the annual procurement work plan, identifying savings and added value opportunities. Implement new contracting areas and work with directorates to execute changes and R&D activities.
• Research commodities and markets during tenders. Prepare evaluation sheets and utilize the Atamis E Tendering Solution. Use Excel for databases and reports.
• Develop and implement departmental policies and procedures. Share knowledge as a Procurement Champion.
• Maintain the team’s work plan and database to monitor performance and targets.
• Participate in training colleagues and Trust staff for professional development.
• Advise on best value rates, e.g., National Framework or local tenders.
• Lead income generation projects, including Equipment Disposals and capital projects.
• Promote continuous improvement and share best practices using lessons logs and visual tools.

Communication and Working Relationships

Engage in complex communication requiring persuasive and negotiating skills.

Analytical and Judgement

Make judgments involving complex facts, analyzing and interpreting options.

Planning and Organising

Organise own daily work tasks.

Physical Skills

Minimal physical work demand.

Policy and Service Development

Implement and propose changes to policies and procedures within the team.

Personal duty of care regarding equipment and resources.

Management/Leadership

Assist in training new employees and demonstrate procedures.

Information Resources

Record personally generated information.

Freedom to Act

Understand routine procedures outside immediate work area, requiring training and induction.

Physical Effort

Light physical effort for short periods, involving sitting, standing, and walking.

Mental Effort

Work is predictable but may be impacted by unforeseen stakeholder requests, requiring concentration, often for prolonged periods.

Emotional Effort

Rare or occasional exposure to distressing circumstances.

Working Conditions

Rare exposure to hazards or unpleasant conditions.

Person Specification

Qualifications

• Knowledge of professional purchasing principles (CIPS or equivalent).
• Understanding of products within Theatres.
• Strong supplier and customer partnership skills.
• Prince 2 Practitioner or equivalent project management qualification.

Experience

• Contract Management and Procurement legislation experience.
• Negotiation experience leading to cost reductions and value addition.
• Experience with tenders/quotations and contract management.
• Proven track record of achieving savings through innovative methods.
• Project management experience or qualification.
• Experience working in the public sector and proactive category management.

Disclosure and Barring Service Check

This role requires a DBS check due to the Rehabilitation of Offenders Act (Exceptions Order) 1975.