Senior Procurement Specialist

Pontoon Solutions; Greater London; Hybrid; GBP 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a Senior Procurement Specialist to enhance client relationships and streamline procurement processes. This hybrid role involves collaborating with project buyers, managing procurement requisitions, and supporting the RFP bidding process. The ideal candidate will have a strong background in procurement, exceptional communication skills, and the ability to foster effective working relationships. Join a forward-thinking team dedicated to providing high-quality service across multiple client locations, where your expertise will contribute to operational efficiencies and client satisfaction.

Qualifications

• 3+ years of procurement experience with a focus on customer service.
• Experience in SOW procurement in IT or professional services.

Responsibilities

• Develop relationships with project buyers to understand their needs.
• Manage procurement requisition activity using VMS technology.
• Support RFP bidding process as a sourcing advisor and negotiator.

Skills

Effective verbal and written communication

Relationship management

Attention to detail

Self-management

Customer service orientation

Negotiation skills

Knowledge of procurement best practices

Education

Bachelor's degree in business or related field

Tools

Vendor Management Systems

Microsoft Office Suite

Job description

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Senior Internal Recruiter EMEA at Pontoon Solutions

The Senior Procurement Specialist assists client’s project buyers with procuring, managing, and remittance processing of service contracts under Statement of Work (SOW) agreements. Partners with project buyers to facilitate Request for Proposals (RFPs), SOW negotiation events, and provides project oversight regarding supplier invoice administration and settlement. Works with client-facing teams to optimize efforts to service clients in a high-quality, cost-effective manner across multiple client locations.

Hybrid role: it requires coming to the London office twice a week.

What you’ll be doing

GENERAL RESPONSIBILITIES

1. Develop partnering relationships with the client’s project buyer community and understand their historical and projected buying needs.
2. Manage procurement requisition activity using VMS technology, ensuring accurate and timely transaction records.
3. Support the RFP bidding process as a sourcing advisor, mediator, and negotiator.
4. Evaluate SOW agreement terms for conformity and compliance, escalating deviations for approval.
5. Develop deep knowledge of the program service supplier community to assist with sourcing recommendations.
6. Perform analyses including cost savings reporting and operational efficiencies.
7. Provide SOP training and updates to suppliers and client buyers to ensure compliance and understanding of VMS technology and program processes.
8. Ensure suppliers manage onboarding, employee relations, and off-boarding activities appropriately.
9. Provide and analyze standard program reports and support ad hoc reporting as needed.
10. Assist the Operations Manager in meeting financial goals and ensuring full policy compliance, providing performance analyses.
11. Build and maintain relationships with the Operations Manager and client end users, including site visits and communications.
12. Participate in special projects and perform other duties as assigned.

About you

EDUCATION & JOB REQUIREMENTS:

• Bachelor’s degree in business or related field with at least three (3) years of procurement experience, demonstrating high customer service levels and increased responsibilities.
• Experience as a buyer or in accounts payable, preferably with SOW procurement in IT or professional services organizations.

COMPETENCIES:

• Effective verbal and written communication skills.
• Ability to establish and maintain effective working relationships.
• Professional representation of the organization.
• Attention to detail with the ability to prioritize and organize multiple tasks.
• Self-management skills to meet deadlines and develop project plans.
• High-level customer service orientation.
• Influencing and negotiation skills.
• Knowledge of purchasing, procurement, and client negotiation best practices.
• Proficiency with accounts payable, purchase order, and Vendor Management Systems.
• Proficiency in Microsoft Office Suite.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Purchasing and Supply Chain

Industries

• Human Resources Services and Staffing and Recruiting